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Facilities Management

Facilities Management is tasked with providing a clean, safe, comfortable and attractive environment in which to learn, work in.

Services provided by Facilities Management include: housekeeping services, maintenance of buildings, grounds and associated equipment, minor renovations, safety and waste management.

Facilities Management business hours are 7:00 am to 5:30 pm Monday through Friday. You may contact facilities management by calling:

Building and Grounds Maintenance

Augusta contact Peter St. Michel at 621-3119
Bangor contact Patrick Decker at 262-7733

Housekeeping and Custodian Services

Augusta contact Chip Hersom at 621-3120
Bangor contact Patrick Decker at 262-7733

Facility Emergencies

Many situations such as water leaks, power failures or heating problems may require prompt attention to avoid danger to health, damage to property or severe inconvenience to a program. When reporting an urgent situation please specify the nature and location of the problem as precisely as possible.

Any situation where there is an immediate danger to life and or property (Smoke, Fire, etc..) please contact Security immediately at 621-3400.  UMA Safety – Security webpage


In the event of an urgent facility situation, call Facilities Management office at 621-3119.  During normal working hours, Monday through Friday, 7am to 4:30pm, maintenance personnel will respond as soon as possible to resolve the problem. At night, weekends or holidays 592-2522 will be answered by one of our maintenance team. These people are authorized to complete a repair or contact the appropriate personnel to respond to the emergency. If, for any reason, there is no response at either of the above numbers, please contact Security at 621-3400 and explain the situation. If all else fails please feel free to contact the Director of Facilities Management or his assistants at their homes. Their numbers are published in the local and campus telephone directories.


In the event of an urgent facility situation, call Facilities Management office at 262-7712.  During normal working hours, Monday through Friday, 7am to 4:30pm, maintenance personnel will respond as soon as possible to resolve the problem. At night, weekends or holidays 356-8972 will be answered by one of our evening maintenance team. These people are authorized to complete a repair or contact the appropriate personnel to respond to the emergency. If, for any reason, there is no response at either of the above numbers, please contact Security at 262-77770 and explain the situation. If all else fails please feel free to contact the Director of Facilities Management or his assistants at their homes. Their numbers are published in the local and campus telephone directories.

Snow Removal

The removal of snow and ice from all campus walkways, entrances and parking lots is the responsibility of the Facilities Management Department.  These areas are cleared as soon as possible during and after a storm.

If you see an area that seems icy or needs snow removal, please contact security at ext 3400 and let them know where the area is.  They will notify Facilities and get someone there as soon as possible.

Be sure to sign up for the UMA Alerts to be alerted if we close campus due to the weather.


January 23, 2009

Snow removal operations will start at the discretion of the supervisor on duty. Personnel will be assigned areas of responsibility with the task of plowing and or shoveling of snow and sanding as required.

  • Groundskeeper is responsible for seeing all equipment is maintained in a readied state throughout the winter weather season.
  • Facilities Director and Building Services Supervisor will make the call as to when the Day Crew will be called in. plowing assignments will be handed out when reporting in during the storm event.
  • All walkway cleanup will be done using snow throwing Equipment.
  • All entrances will be scraped and salted one hour prior to the Campus Opening or for the change of classes as needed.
  • All Fire Exits, Hydrants will be cleared of snow & ice buildup prior to opening of buildings.
  • Entire entrances are to be completely cleaned, no narrow paths to the doors!
  • All curbing and other transition points from road surface to sidewalks shall be scraped cleaned and sanded.
  • Snow is to be piled on the lower elevations of parking areas.
  • Snow is to be pushed or blown away from buildings and pad mount transformers.
  • Groundskeeper and Laborer is responsible for any additional clean up after the storm.
  • Do not stack snow at roadway, parking lot, islands or walkway intersections.


The Facilities Management Department is responsible for the general maintenance and upkeep of the campus and provides limited special services.  The Maintenance Division is responsible for the general maintenance of all University buildings, vehicles, and ground. Since the Facilities Management Department receives budget allocations for their maintenance division services are performed without charge. Some of the services provided by the maintenance division include:

  • Interior and exterior repairs and renovations to campus buildings including most mechanical equipment.
  • All interior and exterior painting.
  • Maintenance of heating, ventilating, air conditioning, plumbing and electrical systems.
  • The care of trees, shrubbery, lawns, flower gardens, sidewalks and parking lots.
  • Snow removal, winter treatment of campus walks and parking lots.
  • The maintenance of all door locks.
  • Limited moving services.

Departmental services are special services rendered to departments and organizations on special request. Since there is no budget allocation for these services, they are chargeable to the requesting department. Charges are based on cost of materials and equipment use.

Typical chargeable services include:

  • Repair of office furniture.
  • Equipment assembly and set up.
  • Extra set up costs for functions.
  • Minor construction such as shelving, cabinets, etc.
  • Modifications or alterations required for the installation of departmental equipment, e.g. electrical circuitry.
  • Any work performed for a department which has not been included in the Facilities Management budget.

Anyone desiring a Departmental Service should have it approved by their department head or authorized designee. If the request is of a minor nature (shelving, desk sign, etc.) and does not change the function of the existing facility then the request can be made in writing to the Facilities Management office. An account number must be provided before the work is started.

In the case where work requested changes the use of a space, or results in a major alteration (wall relocation, new partition, etc.), the request must be approved by the president’s council. The request can be submitted through the Director of Facilities Management who will estimate the cost of the work and submit it to the Vice President for Administration. When approved the council allocates funding for the project.

Custodial Services

Custodial Services are responsible for all custodial services for the University’s Academic, and Administrative buildings.

These services include periodic washing and waxing of floors, carpet care, trash removal, recycling collection, vacuuming, bathroom cleaning, window washing, classroom cleaning, replacement of light bulbs and pest control. These services along with related custodial supplies are provided as a Facilities Management responsibility. Buildings & Grounds Maintenance Workers are assigned to a specific building or buildings and are expected to maintain their assigned areas within defined standards. The person assigned to a particular area can perform some minor/preventive maintenance tasks while reporting larger maintenance items to the Facilities Management Office for completion by a trades person.

Maintenance and Custodial services also renders trucking and furniture moving services to all areas of the campus and handles the preparations and set-ups for concerts, lectures, and other campus activities.

Life Safety Equipment & Systems Guidance

Revised: 05/03/2013

Reference: UMA Procedures for testing inspection and Maintenance of Life Safety Equipment and Systems (dated 09-18-2003)

Purpose: To establish procedures for the periodic testing and inspection of life safety equipment on the University of Maine at Augusta and University College at Bangor.  This information covers general care and routine service requirements, for specific guidance on a particular piece of equipment or system refer to the above reference, consult the appropriate service manual, or contact an authorized servicing technician.


  1. Life Safety Equipment/Systems:  Emergency apparatus, either singular or in a system configuration that provide essential life safety services during an emergency evolution.
  2. Inspection:  Is the visual examination of life safety equipment/system to verify that it appears to be in good operating condition and is free of physical damage.
  3. Maintenance:  Is repair service, to include periodic inspection and testing required to keep the equipment/system in operative conditions at all times and provides for replacement of equipment/systems or components when they become unpredictable or inoperable.


  1. Life safety equipment/systems are rarely used and their state of readiness is not always obvious, yet their operability is paramount should they be called on in an emergency.
  2. Due to the scope of involvement, inspections can be accomplished by Facilities Management personnel or Security Guards at the prescribed intervals.  This will be done from floor level by walking through protected areas and observing their material condition.  Should equipment/system(s) be in questionable operability, the Facilities Management Office will be notified and required to take corrective action.
  3. Only qualified individuals or companies will perform maintenance tasks on life safety equipment/systems.  The Director of Facilities Management will ensure all systems are maintained in accordance with established intervals.


1. These procedures shall cover:
A. Emergency Lighting
B. Portable Fire Extinguishers
C. Automatic Sprinkler Systems
D. Fixed Fire Suppression Systems
E. Fire Detection and Alarm Systems
F. Exit Signs
G. Fire Doors
H. Emergency Eye Wash Stations
I. Emergency LP Gas Shut-Offs

1.A.  Emergency Lighting:

Monthly: Functional Test for a minimum of thirty (30) seconds shall be conducted on every emergency lighting system.  This will include emergency exit signs and emergency lights.

Annually:  Functional Test for a minimum of one and one-half hours duration shall be conducted on every emergency lighting system.  Equipment shall be fully operational for the duration of the test.  Where emergency lighting is provided by a prime motor-operated generator, a delay of no more than ten (10) seconds is permitted from the time normal building lighting goes out and emergency lighting comes on.

1.B.  Portable Fire Extinguishers:

Monthly: Visual inspection or “quick check” to ensure fire extinguishers are
Available and will operate.  This quick check shall include:

  1. Located in the designated space
  2. No obstruction to access or visibility
  3. Operating instructions on nameplate legible and facing outward
  4. Seals and tamper indicators not broken or missing
  5. Fullness determined by weighing or “hefting”
  6. Visual exam for obvious physical damage, leakage or clogged nozzle
  7. Pressure gauge reading or indicator in the operable range/position
  8. HMIS label in place

If any of the above conditions are detected, immediate corrective actions shall be taken.  Contact the Facilities Management Office to initiate corrective measures.  If items 4 or 7 are found, the fire extinguisher will be immediately taken out of service and replaced.

Annually:  All extinguishers shall serviced by an authorized servicing technician and hydrostatically tested before being returned to service.

Record Keeping: Records shall be kept on the fire extinguisher tag.  The tag will include a record of monthly visual inspections and the service technician’s information.

1.C.  Automatic Sprinkler Systems:

Weekly:  Gauges on dry, preaction, and deluge systems shall be inspected to ensure that normal pressures are being maintained.

Monthly:  Gauges on wet systems shall be inspected to ensure good condition and that normal pressures are being maintained.

Quarterly:  Alarm devices shall be inspected to verify that they are free of physical damage.

Annually:  From floor level, sprinklers shall be inspected to include sprinklers, pipes, fittings, hangers, and braces.  No signs of leaks, corrosion, foreign materials, paint or signs of physical damage should be present.  Sprinklers shall also be inspected for proper orientation.  There shall be no storage or obstructions within eighteen (18) inches of the sprinkler deflector.  Concealed sprinklers do not require annual inspection.  The spare sprinkler supply shall also be inspected for proper number and types of spare items and a proper wrench for change-out of sprinkler heads.

Testing:  For additional details on testing, see the above cited reference.  UMA Facilities Management contracts this service to be performed.

1.D.  Fixed Fire Suppression Systems:

UMA fixed fire suppression systems are inspected semi-annually by a qualified servicing technician.

1.E.   Fire Detection and Alarm Systems:

Weekly:  For unmonitored systems for alarms, supervisory or trouble signals, check fuses, interface equipment, lamps and LEDs, and primary (main) power supply.

Monthly: Will include the following:

  1. Check of fire alarm equipment to ensure not damaged or inoperative
  2. Check fire alarm system power supply for normal operation
  3. Illuminate lamps and LED on fire alarm enunciator panels
  4. Check manual stations for obstructions
  5. Check detectors for damage or obstructions
  6. Conduct a load voltage test on dry cell (primary type) batteries serving fire alarm systems

Semi-Annually: Performed by servicing technician

Annually: Performed by servicing technician

1.F.  Exit Signs:

All exit signs must be illuminated by a reliable light source.  Externally and internally illuminated signs shall be visible in both the normal and emergency lighting mode.  Exist signs should be inspected simultaneously with emergency lighting and may be recorded on the same form.

1.G.  Fire Doors:

Annually:  Perform a visual inspection:

  1. For door or panel damage
  2. To ensure door is firmly mounted in frame
  3. Closure to ensure proper operation and is able to completely close with sufficient force to make it latch
  4. For proper latch alignment and ability to maintain door closed
  5. Of hinges to ensure secure attachment to door and frame
  6. To ensure coordinators are securely attached and operate properly
  7. For any unapproved modifications to doors

Maintenance:  Shall be performed periodically or as needed depending on door use and location.  At a minimum the following service should be performed during annual inspections:

  1. Lubricate guides and bearings
  2. Operate doors on automatic hold devices quarterly to assure proper operation.
  3. Adjust closing devices as necessary to ensure door completely closes

1.H.  Emergency Eye Wash Stations:

Semi-Annually: A trained member of Facilities Management shall conduct a thorough inspection and service all Protector I eye wash centers and Protector II auxiliary eye wash stations strategically located on campus.  This service shall include:

  1. Complete drain and flush of each unit
  2. Inspection of all rubber nozzles
  3. Interior and exterior cleaning
  4. Refill with the proper ratio of solution and water
  5. Reaffix safety seal and document attached service card

1.I.    Emergency LP Gas Shut-offs:

Annually: Facilities Management personnel will test operation of the Emergency LP gas shut-offs located in Jewett Hall.  To avoid classroom disruption, this test will be performed during the regularly scheduled winter break.  One shut-off control will be randomly selected to ensure proper operation of the control solenoid located by the door to each of the labs that contain LP gas. If adjustments are required, the servicing LP gas provider will be contacted.

Record Keeping: Written records must include the building, location of units within the building, date of monthly and/or annual test, results of test, and name of person conducting the test.  These records must be retained for five (05) years.

Personal Protective Equipment Program


46 University Drive

Augusta, Maine 04330

 Facilities Management

Personal Protective Equipment Program

Revised: 05-03-2013

Reference:  29 CFR 1910.132-138 Keller’s Official OSHA Safety Handbook and UMA Safety Policies and Procedures Facilities Management (March 2012)

Purpose: To establish procedures for use of and manner of wear of personal protective equipment (known as PPE) for Facilities Management personnel at the University of Maine at Augusta and University College at Bangor.

To protect our personnel from occupational hazards in the areas of safety and health.

OSHA has determined that workers involved in a wide range of occupational jobs are exposed to a significant risk of death or injury from various objects in the workplace. Employers are expected to protect employees who could be injured by workplace hazards.


  1. Guards:  Equipment guards are normally manufacturer supplied.  These devices, when properly installed and used, increase the safety potential of the equipment it was designed for.
  2. OSHA:  Occupational Safety and Health Administration.
  3. MBLS:  Maine Bureau of Labor Standards.


  1. Annually, over 2.8 million people suffer serious, non-fatal on-the-job injuries and illnesses.  In addition, an average of 17 workers die each day from injuries sustained on the job.  While it is the responsibility of the employer to take proactive measures to minimize these hazards, it is also the responsibility of each worker to minimize unnecessary threats.  The most effective way to mitigate threats is through proper use of PPE.
  2. In conjunction with these procedures, training and random inspections apply.  Training will be conducted annually for those responsible to the program.  Should an employee observe an instance where facilities personnel are in clear violation of safe work practices through not following PPE guidance, they should advise the individual of the proper procedures.  Future incidents should be brought to the attention of their supervisor.
  3. This PPE program supplements other safety guidance established by the Director of Facilities Management.  (i.e. Confined Space, Control of Hazardous Energy, Hazard Communication, etc..)
  4. This program applies to all Facilities Management personnel and other UMA employees determined to be at risk.  Contractors working on campus shall be made aware of this plan.
  5. This program and these procedures will be reviewed annually against applicable federal and state guidelines for safety and revised as needed.


Failure to comply with personal protective equipment policies will be subject to progressive disciplinary actions as outlined in the Employee’s Union Contract.


These procedures shall cover:
A. Eye Protection
B. Foot Protection
C. Hand Protection
D. Head Protection
E. Hearing Conservation
F. Respiratory Protection
G. Safety Harness or Lanyard
H. Reporting Safety Discrepancies


1.A.  Eye Protection:

Of the numerous eye related injuries reported, most victims were not wearing eye protection.  Regardless of the existing plan, it is only effective if followed. Facilities Management provides protective eye wear, that meets ANSI guidelines, for their employees.  This includes training in wear and care if needed.  It is emphasized, that eye protection is not a guaranteed cure against sustaining an injury, however eye protection can greatly lessen the severity should one occur.


Every employee assigned to Facilities Management shall use protective eyewear in the following situations:

  • Working on stationary machines or equipment.
  • Working with portable power hand tools.
  • Pouring or transferring chemicals (solvents, etc.)
  • Working while looking up (painting ceilings, fixing ceiling grid, etc.)
  • Using hand tools for the purpose of impact, cutting, etc.
  • Using toxic substances such as mastics, acids, etc.
  • Using powder actuated tools.
  • Blowing compressed air with a nozzle.
  • Job types in which the eyes might be in danger.
  • Driving or riding on powered lawn cutting equipment including hedge and grass trimmers.
  • Operating chainsaws, including those assisting. Your hardhat should have a face shield attached.
  • Breaking up concrete, rock, hardtop, etc., with hand tools.
  • Pouring and using chemicals. If glasses are used, they should have side shields when there is the possibility of flying chips, etc., from the side.


Protective eye gear is available from the shift supervisor in two forms: safety glasses and goggles. It is each staff member’s responsibility to obtain the proper protective eyewear from their supervisor. All eye protection issued must be ANSI approved.


All employees are provided with safety eyewear at the time of employment. If lost or damaged, the employee is to notify his/her supervisor and obtain a replacement. Types being used are currently:

  • Spectacle type with side shields
  • Chemical slash goggles
  • Full face shields
  • General use goggles


Each employee issued eye protection is responsible for the care, maintenance and daily inspection of eye protection.

Should an eye injury occur, eyewash stations are strategically located throughout the campus. Facilities personnel should be familiar with their use and location. If severe enough, emergency medical services should be alerted.

1.B.   Foot Protection:

Foot protection is guarding your toes, ankles, and feet from injury.  Feet are subject to many types of diseases, cuts, punctures, burns, sprains, and fractures.  However, sharp or heavy objects falling on the foot are the primary sources of injury in the workplace.  Other hazards include:

  • Compression
  • Electricity
  • Slipping
  • Chemicals
  • Extreme heat or cold
  • Wetness


Every employee assigned to Facilities Management shall use protective foot wear (boots) in the following situations:

  • Around heavy materials that could be dropped and cause injury to the fee
  • When using a chainsaw

NOTE: Leg protection – Chaps rated for maximum chainsaw Rpm’s are also mandatory for the operator of the chainsaw.


Employees are to purchase steel toe boots if their duties are listed in coverage area above.

Facilities Management personnel shall use footwear commensurate with their job roles.  This may vary depending on trade from acceptable sneakers to steel toe boots with steel shank.  While there is no prescribed standard established, all Facilities Management personnel shall be aware of the unique hazards associated with their trade and take prudent protection measures to minimize injuries to the feet.

1.C.  Hand Protection:

Hands and fingers are the tools most predominately used in the work environment. Hand protection is vital because hands are exposed to so many different hazards in the workplace.  Hand protection is crucial to guard against hazards such as skin absorption, severe cuts, abrasions, punctures burns, and extreme temperatures.

At work, hands are exposed to three basic types of hazards:

  • Mechanical Hazards: Present wherever machinery is used.
  • Environmental Hazards: Factors like extreme heat or cold, electricity and materials handling.
  • Irritating Substances: Reaction to chemicals and biological agents.

Engineering controls and safe work practices can make the environment safer and should never be altered or removed (i.e. machine guards).  Good housekeeping practices and personal cleanliness are also an important part of a preventative plan for hand protection.  Good housekeeping applies to tools, equipment, and work areas.

Gloves are the most commonly used type of PPE for hands.  They provide protection to fingers, hands, and often wrists and forearms.  Gloves should be selected to protect against specific hazards for the job being performed and fit the wearer appropriately.  Gloves that are too small or too large can create as much danger to the individual as if they were not wearing any hand protection.


Every employee assigned to Facilities Management shall use protective gloves in the following situations:

  • When coming into contact with or working around human body fluids including blood, vomit, etc.
  • When cleaning bathrooms, water fountains, sink traps, etc.
  • When handling recyclable material including glass or plastic containers, tin and aluminum cans, paper and carton containers, etc.
  • During rubbish or trash pickups.
  • When handling extreme hot or cold temperatures.
  • When handling solvent and other identifiable toxic substances.
  • When lifting or carrying heavy objects or any item that may have sharp edges.


UMA Facilities Management shall supply appropriate and ample supply of gloves for the types of duties the department performs.  Should additional types be needed, the Director of Facilities Management or the department’s authorized representative will ensure they are available prior to commencing work.  It is the responsibility of the specific trades to identify unique glove requirements for their role.

When working in situations where biological contaminants maybe present, gloves shall be worn.  The type of glove and training required will be approved by the Director of Facilities responsible for that work.

Types currently being used:

  • Heavy duty work gloves
  • Latex gloves
  • Utility (general duty type) rubber gloves
  • Miscellaneous

Issues pertaining to hand protection shall be brought to the attention of the Director for Facilities Management.


Each employee issued gloves is responsible for their care, maintenance and daily inspection.

1.D.  Head Protection:

Use and wear of hard hats at UMA, although infrequent, is required under certain work conditions.  Hard hats are designed to resist the penetration and absorb the shock from a blow and provide protection from electrical shock and burn.

UMA Facilities Management personnel shall maintain access to a hard hat specific for their sole use.  Wear is mandatory when working in an area where there is a potential danger of head injury from impact from falling or flying objects, or where there is a risk of electrical shock and burns.

When head dangers are highly possible, a safety supervisor will be assigned, this person will mandate use of head protection and establish the danger area where hard hat use will be required.

Hard hats used at UMA shall be either Type 1 (Full Brim) or Type 2 (no Brim, but with a peak over the eyes) and employ a six-point suspension system with ratchet closure.   Hard hats used by electricians shall be that of a Class B (offering protection from exposure to high voltage).

UMA Facilities Management will maintain a small auxiliary supply of hard hats to ensure personnel safety during short duration work evolutions where an additional work force is required.


Every employee assigned to Facilities Management shall use protective hard hats in the following situations:

  • In a designated hard hat areas
  • When working under something where there is a chance of something falling from above
  • When using chainsaws.


Hard hats available from shift supervisor. It is the staff member’s responsibility to obtain the proper head protection from his/her supervisor.


Each employee issued a hard hat is responsible for its care, maintenance and daily inspection.

1.E.   Hearing Conservation:

Noise is unwanted or unpleasant sound.  In a work environment, people are exposed to noise daily.  How people are affected by sound depends on several factors (loudness, frequency of sound, length of exposure, and even age and health).  There are three types of noise:

  • Wide Band: Noise distributed over a wide range of frequencies. (i.e. internal combustion engine)
  • Narrow Band: Noise restricted to a narrow range of frequencies (i.e. power tools and fans)
  • Impulse Noise: Composed of temporary beats that occur in on-and-off patterns. (i.e. jack hammers and punch presses)

Sound is measured by frequency and intensity.  Intensity that exceeds 85 dB over an eight-hour day may cause hearing loss.  While OSHA standards stipulate that workers may not be exposed to more than an average of 85 dB over an eight-hour period without hearing protection being provided.


Every employee assigned to Facilities Management shall use hearing protection in the following situation and/or when appropriately needed:

  • When using any machine or piece of equipment with an 85 dB or higher reading.
  • Using powered actuated tools (hammer, drills, etc.)
  • On all riding lawn equipment.
  • Operating chainsaws, leaf blowers, and chipper machines (including those assisting).
  • Wet vacs
  • Brush clipper, string trimmers, post hole diggers, etc.


Ear plugs or muffs are available from the shift supervisor where hearing protection is required. It is the staff member’s responsibility to obtain the proper protection from their supervisor.

Hearing protection will be one of two types:

  • Earplugs: Also known as aurals, will be in self-contained packaged sets, formed by the user and disposable.  These will be kept in ample supply and immediately available for use.  Earplugs shall maintain a minimum noise reduction rating (NRR) protection of 29 decibels (dB).
  • Earmuffs: Protection that fits over the entire ear to seal out noise.  These will be supplied by Facilities Management for those unable to wear earplugs and/or when additional hearing protection is needed.  Earmuffs shall maintain a minimum noise reduction rating (NRR) protection of 21 decibels (dB). Electrician needing earmuffs shall be provided dielectric earmuffs that have metal parts to reduce risk of hazards from high voltage.

Requests for other specialized hearing protection will entertained on a case-by-case basis pending medical recommendation supporting those requests.  Audiometric testing will be provided if UMA Facilities Management determines that the employee is or will be exposed to noise limits that exceed OSHA standards.


Wherever equipment is labeled Hearing Protection Required; the employee must use protection.


Each employee issued hearing protection is responsible for the care, maintenance and daily inspection of the equipment. NOTE: Under the UMA hearing conservation program, hearing protection is mandated.

1.F.   Respiratory Protection:

Facilities personnel at UMA are, at times, required to work in or around spaces where atmospheric conditions (quality and contaminants) dictate the need for  respiratory protection. For most uses, a particulate dust mask is effective for provided appropriate respiratory protection.  In cases where a dust mask is not effective, air purifying respirators shall be used.  Regardless of the situation, the Director of Facilities will be advised any time respiratory protection is required or being used to enter a space.


Every employee assigned to Facilities Management shall use approved (suited for a particular task) respirator protection in the following situations:

  • When working in any environment where there is recognized high concentration of harmful foreign matter in the air.
  • Any type of spray painting or ceiling applications.
  • As recommended for personnel directly working around asbestos, not removal.
  • Nonsense masks (NIOSH Standard 42 CFR Part 84) are allowable when non-oil, dusts and mists are in low concentration.

Medical Clearance:

Before an employee can use an air-purifying respirator, they must have been granted in writing medical qualification clearance from a physician. This clearance must be documented with the appropriate UMA offices.

Fit Testing (qualifying):

Before an employee can use an AP respirator they must be fit tested by a qualified person. This testing must be documented with the appropriate UMA offices.


Respirators with appropriate filters and/or cartridges for specific tasks are available from the shift supervisor. Face piece sizes vary and must be fitted for each individual. Respirators are not to be worn over beards since a proper seal is not possible.


Make sure no one uses an air-purifying respirator unless they have medical clearance and fit testing.


Employees issued respirator protection are responsible for their care, maintenance and daily inspection.

1.G.  Safety Body Harnesses and Lanyards


Every employee assigned to Facilities Management shall use approved safety equipment, which protects workers from injury due to falling in the following situations:

  • On a roof edge doing maintenance, including the changing of floor lights, etc.
  • When a workers feet are 6 feet or more above the ground floor level.
  • When on building roof edges trimming or pruning trees or shrubs.
  • When in trees trimming, pruning or cutting limbs.


Approved harnesses and lanyards are available from the shift supervisor. When issued, special note should be taken to insure proper fit for each individual employee.

OTE: Belts are no longer allowed, only body harnesses. Types currently being used:

  • Body Harness (OSHA 1926.502 – ANSI A10.14)
  • Shock Absorbing Lanyards (OSHA 1910.66)


Each employee is responsible for the care, maintenance and daily inspection of issued equipment.


Where appropriate, employees assigned to Facilities Management are required to use (at all times) a seat belt or shoulder harness.

1.H.  Reporting Safety Discrepancies:

Safety on campus is everyone’s responsibility.  However, due to the nature of their mission, Facilities Management addresses more issues pertaining to campus safety than most other departments.  The Facilities Management Department considers students, faculty, and staff their paramount mission.  Work requests to resolve or correct discrepancies to Life Safety Equipment, Systems, and Policies takes priority over routine work orders.

Facilities Management personnel need to lead by example.  Often, it may be a simple case of advising an individual of a safe work practice.  Should they not be able to address the issue, it should be brought to the attention of the Director of Facilities for follow up.  Should they be made aware of a safety issue and it is within their trade specialty, they are to take immediate corrective action. If the safety issue falls outside of their trade specialty, they should contact the Facilities Management Office to initiate corrective measures.

A safety session will be included in general meetings to ensure all work is being performed in a safe and efficient manner.


Workers’ Compensation Insurance List

Per 26 MRSA  §1302-A, the following link contains the required listing of workers’ compensation insurance for contractors and subcontractors working on University of Maine at Augusta capital projects: contractorListWCVerificationAct.xls (Excel spreadsheet)