University of Maine at Augusta

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Classified Employees Assembly

The Classified Employees Assembly (CEA) is a governance organization comprised of approximately 100 Classified Employees from both the University of Maine at Augusta (UMA) and UMA Bangor that meets monthly to discuss non-Union issues.

The objective of the CEA is to maintain communication between classified employees and other members of the UMA community, and to facilitate in both professional development and personal growth.

The 2015-2016 CEA officers are:


Renee Grant

Vice Chair

Ariel Cassista


Jaime Spadea

Developmental Funds Committee

LeeAnn Trask –DFC Chair
Vicki Loubier –DFC Vice Chair
Leo Labranche
Sean Halsey

Executive Board

Kim Dowling
Laurie Krzywda

Below are instructions regarding how to complete paperwork when requesting reimbursement of fees, books, conferences and Adult ED classes from Developmental Funds.

1. Tuition Waiver

  • Contact HR with questions related to the Tuition Waiver form.
  • Fill out tuition waiver.
  • If your class is held during normal working hours, attach a letter to your supervisor and HR explaining how you plan to make up your time.
  • Obtain supervisor’s approval.
  • Submit waiver to Human Resources for review and approval.

2. Reimbursement of Course fees

  • Complete form for Course fees.
  • Make sure you identify the course location.
  • Attach a copy of the following to the form:
    • Class schedule
    • Approved Tuition waiver
    • Copy of bill from UMA or other campuses
  • For classes taken at UMA, if you paid any fees, attach original receipts.
  • For classes taken at/through other locations, you must provide proof of payment. Attach the original receipt for payment to your paperwork. You cannot be reimbursed for course fees until you have settled your account with the other campus.
  • Obtain supervisor’s approval.
  • Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee.

3. Reimbursement of Books

  • Complete form for Books/Conferences
  • Attach original receipt for book purchases
  • Print a copy of the Employee Request for Reimbursement Form
  • To complete form:
    • List date of request
    • Fill in address information and supply Empl ID #
    • Check employee box
    • Under description identify what your are requesting for reimbursement – i.e. reimburse purchase of a book for a class. Please remember that book reimbursement is limited to $75.00 per semester.
    • Sign your name on the employee line. Approver line is for the Chair of Developmental Funds.
    • Attach this form to the Request for Books/ Conferences paperwork.
  • Obtain supervisor’s approval
  • Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee

4. Conferences, Workshops & Adult ED Classes

  • Complete form for Books/Conferences
  • Attach original receipt providing proof of payment for the Conference, Workshop or Adult ED class.
  • Print a copy of the Employee Request for Reimbursement Form
  • To complete form:
    • List date of request
    • Fill in address information and supply Empl ID #
    • Check employee box
    • Under description identify what your are requesting for reimbursement – i.e. reimburse workshop fee.
    • Sign your name on the employee line. Approver line is for the Chair of Developmental Funds.
  • Obtain supervisor’s approval
  • Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee.

The deadline for submitting your request for reimbursement is two weeks prior to the following semester’s registration cycle. Reimbursement of books and course fees as well as conferences and Adult Ed classes are based on the availability of CEA Funds.

5. Presidential Professional Development Funds

  • Complete form for Professional Development Funds
  • To complete form:
    • Under description identify the training or activity you will participate in.
    • Clearly describe the direct relevance of the training/activity to your position/department under “Professional Benefit” section
    • Sign your name on the employee line. Approver line is for the Chair of Developmental Funds.
  • Obtain supervisor’s approval
  • Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee.

If you need help completing any of these forms, please contact a member of the Developmental Funds Committee. For names and extension numbers, please see the list of CEA Officers for the current Fiscal Year.

Revised 6/23/10


Members of the Classified Employees Assembly should have the opportunity to attend workshops and seminars and purchase required materials, either on or off campus, to enhance their capabilities and roles with The University of Maine at Augusta.


All Applications will take time to process before final approval.  Your supervisor and our committee must approve the application.  It is strongly recommended that the staff member apply well in advance of the workshop’s registration deadline.  TRAVEL AND ATTENDANCE WITHOUT PRIOR APPROVAL MAY NOT BE REIMBURSED.

  1. Complete the application for CEA Development Funds.  Attach any workshop brochures(s) or supporting information (e.g. original receipts for textbook purchases) and submit it to your supervisor.
  2. Upon supervisory approval, submit the application and relative information to the CEA Developmental Funds Chairperson.
  3. The Chairperson will place your request on the agenda for the next committee meeting.  (The committee has the flexibility to create their own process in place of a meeting.  For example, using e-mail or the interoffice mail system).  For emergency requests, please contact the committee Chairperson.  Should a decision be required prior to the next scheduled meeting, the chairperson will forward your request to all committee members.
  4. Once a decision has been reached and all required signatures obtained, the applicant will be notified (verbally or in writing) within two working days.  All applicants will receive written confirmation of the decision within five working days.
  5. A CEA member has the right to appeal a denial.  The procedure shall be as follows:
    1. CEA member, by written request, will ask for committee clarification of denial.
    2. The committee will respond in writing with justifications.
    3. If a CEA member is not satisfied with the committee’s justification, (s)he will then appeal to the CEA Chairperson.
    4. The Chair will appoint an AD HOC grievance committee of three CEA members, not to include any member of the Development Funds Committee.  This AD HOC committee will then make a final decision based on the CEA-approved guidelines, original request, and written justifications.
    5. This process must be completed within ten working days.


There is a $270.00 limit per person, per fiscal year.  A $75.00 maximum allowance per semester (not to exceed $270.00 limit per fiscal year) will be allowed for required book purchases.  The funds will also pay for fees due, which are not normally waived, for classes taken.  Specifically the funds will cover the comprehensive fee, technology fee, materials handling fee, lab fee, major fee, and summer session fee.  Fees will be covered only for the class(es) that the employee has received a tuition waiver for.  The employee will pay for all other fees.


The following criteria will be considered:

  • Availability of CEA Development funds
  • Relation to a University or development function
  • Result in the improvement of job related and/or personal skills
  • The availability of other University provided workshops
  • Alternate funding sources
  • Number of times applicant has attended similar workshop(s)




New committee members will be elected annually during the May elections and will serve for one year.  The committee will be comprised of four members, one of whom will be elected by the committee to serve as Chairperson.  The Chairperson will call a meeting as often as needed to act upon any request(s), and will act as a liaison for the committee to the CEA.

REV 6/23/10


Article I. Name

The name of this organization shall be the Classified Employees Assembly (CEA) of The University of Maine at Augusta.

Article II. Purpose/Objectives

Section 1.

To represent eligible classified employees of The University of Maine at Augusta (UMA). (See Article III.)

Section 2.

To establish rapport and maintain communication between classified employees and other members of the UMA communities.

Section 3.

To facilitate in both professional development and personal growth of classified employees by enhancing skills, talents, and career mobility of potential employees through in-service training and other resources, policies, and opportunities not governed by collective bargaining and recommended for the mutual benefit of UMA and their employees.

Section 4.

To evaluate the institution’s policies not governed by collective bargaining which affect classified employees; to make recommendations to the respective administration for revisions, additions, or deletions of current policies, or to propose new policies deemed appropriate by a majority of the assembly members.

Article III. Membership

Section 1.

An eligible member is a presidentially appointed classified person employed on a regular basis, either full or part time, by The University of Maine at Augusta.  Members who are represented by a collective bargaining agency will not engage in discussions of matters related to collective bargaining.

Article IV. Executive Board

Section 1.

The Executive Board shall consist of five (5) members: There shall be two (2) representatives elected by the Classified Employees Assembly of The University of Maine at Augusta to serve two-year terms on the Executive Board (See Article IV, Section 2). The chair, vice-chair, and secretary will also serve as members of the Executive Board.

Section 2.

CEA representatives elected to the executive board will serve terms of two (2) years from the date of their election. Elections of the executive board will take place in May, at the same time as the election of assembly officers. In times of organizational restructuring, elections may be held during another month.

Section 3.

In the event of the resignation of an Executive Board member, this vacancy will be filled by a nominee with the majority vote of those present at the CEA assembly meeting to complete the remainder of the term.

Section 4.

The purpose of the Executive Board will be to act as liaison between employees and the assembly, to plan agendas for assembly meetings, to discuss items of concern, and to draft recommendations and responses as appropriate on behalf of the assembly.

Article V. Officers

Section 1.

The officers of the assembly shall be one chair, one vice-chair, and one secretary. The assembly shall elect them for the term of one (1) year.

Section 2.

The duties of the officers shall be as follows: chair to preside at all meetings of the assembly and solicit representatives to serve on University-wide committees; secretary to keep records of all assembly meetings and to attend to all correspondence of the assembly. In the absence of the chair, the vice-chair will preside at the assembly meeting.

Section 3.

In the event that a Bangor and/or Lewiston-Auburn constituent is not elected to be an officer, members of the CEA located in Bangor and/or Lewiston-Auburn will have the option of selecting a campus liaison to the Executive Board. The campus liaison will bring forth Bangor and/or Lewiston-Auburn related concerns to the Executive Board.

Article VI. Meetings

Section 1.

Monthly meetings of the executive board shall be open to all eligible classified employees of UMA.

Section 2.

Special meetings of the executive board or assembly may be called by the chair, by two (2) executive board members, or by the written request of five (5) eligible members.

Section 3.

There shall be regular monthly meetings of the assembly in Augusta. These meetings will be planned for one (1) hour and will be closed to non-CEA members. An attempt will be made to schedule meetings over compressed video and teleconferencing. One meeting per year will take place on the Bangor campus.

Section 4.

The meeting held in May shall be for the purpose of electing assembly officers and executive board members.

Section 5.

Fifteen (15) members of the assembly shall constitute a quorum for voting purposes at assembly meetings. If there is no quorum reached on an issue by voting at the assembly meeting, a provision will be made for a paper ballot vote.

Article VII. By-laws

Section 1.

The assembly may enact by-laws for the purpose of implementing its duties, including the creation of committees.

Section 2.

Either the elected officer(s), or the campus liaison will hold a regularly scheduled monthly meeting in Bangor prior to the monthly Executive Board meeting.

Article VIII. Standing Committees

Section 1.

The Development Funds Committee is comprised of four (4) CEA members elected in the May election. Of these four members, one will be the Chair of the Development Funds Committee.

Article IX. Amendments

Section 1.

This constitution or any by-laws may be amended by a quorum of all eligible classified employees attending any given meeting or by written paper ballot of all eligible classified employees between meetings.

Article X. Implementation

Section 1.

When this amended constitution and any accompanying by-laws have been approved as outlined in Article IX, Section 1, by the President of UMA, and the Chancellor of the University of Maine System, this document will be officially recognized as the constitution and by-laws of the Classified Employees of The University of Maine at Augusta.

Section 2.

The CEA acknowledges that the Board of Trustees is the, legal governing body of the University of Maine System and that nothing within the constitution or governing document shall be construed as granting the authority to act outside the policies of the Board of Trustees.
The Board of Trustees reserves the right to suspend, amend or otherwise alter any constitution or governing document if the Board finds at any time that the provisions of such a document are contrary to the policies of the Board of Trustees.

University of Maine at Augusta