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Student Handbook

Welcome to the University of Maine at Augusta!

We are pleased that you have chosen to join us as you continue your academic pursuits. UMA is a learning community dedicated to serving students through both traditional and innovative programs and academic delivery systems. You will meet faculty and staff who have your best interests at heart. At UMA, channels of communication between students, faculty, and staff are always open.

Whether you are a first-time student or are returning to the University for further study, this handbook has been designed to provide you with the most up-to-date information regarding policies, procedures, activities, and services which apply to you as a member of our student body.  Understandably, no handbook can answer all questions that may arise during the course of a year. For this reason, I encourage you to contact Kathy Dexter, Dean of Students, or other staff members for any assistance you may need.

I encourage you to make the most of your time at UMA. In addition to our excellent academic programs, there are many opportunities to get involved with civic engagement projects, student government activities, or particular interest groups such as the UMA Honors Program.

On behalf of the entire UMA community, please accept my best wishes for your continued success and thank you for choosing to invest in your future through a UMA degree or program.

Cordially,

Rebecca Wyke, Ed.D.

President

Disclaimer: The University of Maine at Augusta’s Student Handbook serves as a general reference guide regarding UMA’s policies, procedures, and services.  While every effort is made to verify the accuracy of information, UMA reserves the right to revise, amend, or change items set forth in this Student Handbook from time to time.  This handbook is neither a contract nor an offer of a contract.

Academic Action

UMA requires all candidates for graduation to earn a grade point average (GPA) of 2.0 or higher. To help monitor your progress toward this goal, we have established a Probation and Suspension Scale. This scale shows minimum grade point averages required per level of course work completed. Students who do not attain the required level will receive a letter placing them on academic probation and they ultimately may be academically suspended. If you have any questions regarding your academic status, consult your academic advisor or college office.

Academic Probation

(Please see Probation and Suspension Scale)
The student whose grade point average indicates that s/he will have difficulty graduating with a 2.0 GPA is placed on academic probation. S/he is still entitled to all rights and benefits of other degree candidates. However, students on probation are required to meet with their advisor before they can register for the next semester. Academic probation may have an impact on financial aid awards.
Contact Registrar’s Office in Augusta.

Academic Suspension

(Please see Probation and Suspension Scale)
If, after at least one semester on probation, a student fails to raise his or her GPA to an acceptable level, the registrar, upon the recommendation of the appropriate college dean, will take suspension action against the student. The student will not be permitted to register at the University for one semester (summer term may not be used as the suspension semester), but may submit an appeal to the Provost’s Office if he or she feels the Academic Standing Committee should consider other information. The student may resume studies for the next term after consultation with an academic advisor. Students in limited capacity programs will be converted to Liberal Studies and will be required to meet program entrance requirements and to submit a Change of Program form to be considered for re-entry to the program. Students who are suspended for a second time will lose their degree status, but may apply for readmission after a semester of suspension.
Contact Registrar’s Office in Augusta.
PROBATION AND SUSPENSION SCALE

Credit HoursGPAStatus*
0-60.0-1.49Probation, conditions for continued enrollment defined
7-231.50-1.70Probation
0.0-1.49Suspension
24-531.70-1.90Probation
0.0-1.69Suspension
54-831.80-1.99Probation
0.0-1.79Suspension
84 plus1.80-1.99Probation
0.0-1.79Suspension

*The college dean has the authority to place a student with a GPA in the suspension range on probation when the student has earned a GPA of 2.0 for his or her most recent semester. For more on how to compute your GPA, see the GPA section.
FORGIVENESS POLICY
To be considered for forgiveness, students must apply in writing to their college dean. (Please note that this policy is only for students with broken enrollment and is NOT intended to address the issue of students with continuous enrollment.)

  • There must be EITHER at least a one year separation from UMA since the semester(s) to be forgiven and the student must have an overall GPA of less than 2.0 OR the student must have been academically suspended.
  • Student must be enrolled in a UMA degree program or have applied for readmission to a UMA degree program. A student applying for forgiveness and readmission concurrently will be awarded forgiveness at the conclusion of the add/drop period.
  • The student may request up to a maximum of 15 credit hours to be forgiven, subject to the approval of the appropriate Academic Dean. “Appropriate Academic Dean” being the dean to whom responsibility for the student will fall.
  • All credits forgiven must have been taken within a two-year time period.
  • A student may be granted forgiveness only once during his or her academic career.
  • For the first two semesters of enrollment after forgiveness is granted, an advisor’s signature is required for registration.
  • The student is encouraged to meet with the learning support specialist or a student services coordinator.

Academic Advisor

All students who are in degree programs are assigned an academic advisor to assist them with their degree program planning. In most cases, the advisor will be a faculty member; in some cases, professional staff may act in this capacity. Students who have not yet matriculated into one of UMA’s degree programs, are matriculated elsewhere, or who are taking courses on a “non-degree” basis, can access advising assistance through  Enrollment Services centers located at the Augusta and Bangor campuses. It is imperative that students maintain contact with their academic advisor to receive assistance in appropriate selection of course work, explanation of current University policy, and for clarification of other issues which may affect students’ academic decisions. Be sure to read the “Advising Tips” section of the student handbook to help you make the most of the advising process. Contact: Enrollment Services in Augusta or Bangor, or Center Student Services Coordinator.

Academic Honors

(Also see Honors Program)
To be eligible for the Dean’s List, a student must be matriculated in a UMA degree program.  Qualification for the Dean’s List is posted on the student’s academic record.  Upon application to the appropriate Dean, a student will be placed on the Dean’s List retroactively if the criteria for the Dean’s List are met after the list has been prepared.  A Dean’s List shall be prepared at the end of each semester comprising the names of students completing 12 or more credit hours of 100-level or higher UMA courses (exclusive of pass/fail courses) whose semester GPA in these courses is 3.25 or higher with no grade below a “C-“ in any of these courses.  UMA recognizes part-time students annually by naming them to a part-time Dean’s List.  In order to qualify, students must: a) complete a minimum of 12 credit hours of 100-level or higher UMA coursework (exclusive of pass/fail courses) during two consecutive semesters in an academic year (fall and spring); b) take no more than 11 credit hours of 100-level UMA coursework I either semester; and, c) achieve a combined GPA of 3.25 or higher over the two consecutive semesters with no grades lower than a “C-.”  The Dean’s List for part-time students is announced after the spring semester each year.  For Dean’s List purposes, the grade point average includes only grades from 100-level or higher UMA courses.
Degrees with Latin Honors are conferred at commencement for the following attainments of rank :

  • summa cum laude: 3.75 or higher GPA;
  • magna cum laude: 3.50 to 3.74 GPA;
  • cum laude: 3.25 to 3.49 GPA.

These criteria state that the average grade is based on the student’s work at the University of Maine at Augusta and must include 50% of the total degree hours required in the student’s program of study, whichever is greater.
Contact: Registrar’s Office in Augusta, Admissions and Student Enrollment Services in Bangor, or center student services coordinator.

Adding/Dropping a Course

Students are not allowed to add a course after the regular add period as listed in the course schedule for that semester.
Students should consult with the instructor for the course or their academic advisor before making the decision to drop a course.  Students who wish to drop a course can do so through MaineStreet.  Students who want to withdraw from all courses for the semester should contact the Enrollment Services Center, their University College Center, or the Registrar’s Office.  During the first nine weeks of a semester, a student who drops a course will be assigned a grade of “W” (withdrew).  During the last six weeks of the semester, faculty will assign either a “W” or “WF” (withdrew failing) grade, depending on the student’s performance in the course.  “W” grades are not computed into the grade point average.
WARNING: Failure to withdraw officially from courses when a student stops attending class may result in failing grades of “F” or “L”.
Contact: academic advisor, Registrar’s Office, Enrollment Services Center, or center student services coordinator.

Admission to a Degree Program

Those interested in admission to an Augusta/statewide degree program should contact the Admissions Office and Student Enrollment Services in Augusta. Anyone interested in admission to one of the programs at UMA Bangor should contact the Admissions Office and Student Enrollment Services in Bangor. Online applications are available.

Academic and Career Advising

Academic and Career Advising assistance may be accessed via the Enrollment Services Centers.  We can help students locate helpful resources and services, obtain information, plan their academic programs, and establish career goals. Faculty, professional staff, and peer advisors collaborate to: explain how placement test results relate to course selection; explain course requirements in degree programs; assist students with appropriate course sequencing; help students access and navigate MaineStreet; help students arrange class schedules consistent with their goals and priorities; discuss transfer opportunities; explain University policies and procedures; and clarify issues which may affect students’ academic and career decisions. Contact: Enrollment Services in Augusta or Bangor, or center student services coordinator.

Advising Tips

What are some advising benefits?

  • To help you plan an educational program that is consistent with your interests and abilities
  • To provide you with accurate information about educational options, requirements, policies and procedures
  • To help you understand the nature and purpose of higher education
  • To help you integrate the many resources of UMA to meet your unique educational needs and aspirations

What are your responsibilities in the advising process?

  • Learn how to access your academic information in MaineStreet
  • Learn the name of and contact information for your advisor
  • Schedule an advising appointment to register for your courses and/or learn to use MaineStreet Wishlist
  • Know and be able to clearly state your interests, personal values, and goals
  • Know your degree program and graduation requirements
  • Meet with your advisor if you experience academic difficulty
  • Talk to your advisor before changing majors, transferring to another college, or withdrawing from college

What are your advisor’s responsibilities?

  • To become familiar with your personal, educational, and career goals
  • To review your MaineStreet file to gain some knowledge of your academic ability and background
  • To ask you about your academic progress
  • To be available to you during posted office hours or via e-mail/telephone
  • To know your program requirements
  • To know about general education requirements and academic policies and procedures
  • To be aware of and refer you to campus programs and services (counseling, career planning, study skills workshops, etc.) when appropriate

Alcohol and other Drug Prevention Program

Pursuant to the Drug-Free Schools and Communities Act Amendments of 1989, the University of Maine at Augusta is required to establish a drug and alcohol prevention program for its students and employees.  A biennial review of this program will be done to determine its effectiveness, to implement changes to the program if they are needed, and to ensure that the University’s disciplinary sanction described below are consistently enforced.

The following are components of the policies and resources available at UMA.

Standards of Conduct:  The University of Maine at Augusta’s regulations prohibit the unlawful possession, use, distribution and sale of alcohol and illicit drugss.  Criminal penalties for violation of such laws range from fines up to $20,000 and imprisonment up to and including life.

Employee Policies:  Read the employee specific policies related to drugs and alcohol.

Health Risks Associated with Alcohol and Other Drug Abuse:  Alcohol abuse and drug-use problems have become a national health concern.  Alcohol is a chemical.  So are drugs.  Any chemical is potentially harmful to someone.  Read some of the health risks associated with alcohol and drugs.

Alcohol and Other Drug Laws:  See information about Federal Drug offenses and Maine’s alcohol and other drug laws.

Resources:

On-Campus Counseling:  UMA is committed to providing an environment that is safe, healthy and conducive to the academic achievement.  Abuse of alcohol and other drugs is considered a disruption to this environment, posing significant health and emotional problems, potentially jeopardizing campus safety and security, inhibiting the personal and professional development of students and employees and adversely affecting the educational opportunities for all.  Students and employees of the University are considered adults and citizens of the campus and surrounding community.  As such, students, faculty and staff are expected to conduct themselves in a respectful and responsible manner.  As responsible adults and campus citizens, students and employees at UMA are subject to the policies set forth by the University and the legal statutes set forth by local, state and federal agencies.

Alcohol and other substance use services are offered to assist students, faculty and staff with concerns regarding alcohol and other substances.  Specially trained staff are available to provide evaluations, support, educational and early intervention, and recovery related services.  The staff can also assist students, faculty and staff in locating resources in the surrounding community for particular needs.

The Counseling Center is prepared to address various concerns around the use and abuse of alcohol and other substances.  Concerns may incude concerns about personal use, or the use of a relative, close friend, or roommate.  For referrals or to set up a counseling appointment, students may contact the Counseling Center at 207-262-7836 for Bangor and 207-621-3044 for Augusta.  Employeess may contact the Office of Human Resources at 207-621-3101.

Off-Campus Resources:  A variety of resources exist for drug or alcohol counseling, treatment, or rehabilitation programs.  211 Maine offers a comprehensive listing of treatment providers throughout the State of Maine and can be reached by dialing 211 or visiting 211.org.  Many additional resources can be found online through a search for alcohol or other drug treatment, or by contacting a local social services agency for help.  Consult the telephone directory.  “Community Services Numbers” are listed in the front of the directory.  Also see the Yellow Pages listings for Alcoholism Information and Treatment Centers and Drug Abuse and Addiction Information and Treatment.  The following state and national telephone numbers may also be helpful:  1-800-499-0027–Office of Substance Abuse Information and Resource Center, to receive information about treatment services; and, 1-800-662-HELP–Referral for Alcohol and Substance Abuse Services.

University Discipline:  Violation of these University of Maine System Conduct Code regulations can result in disciplinary action up to and including dismissal for students; employee violations of drug and alcohol policy can result in termination.  For students and employees, the policies listed in the Policies tab above.

Educational Programs:  The educational opportunities for drug and alcohol awareness and abuse prevention are enhanced by the following:

  • Educational workshops providing detailed information about substance abuse and misuse through lectures, films, and workshops on campus and in the wider University community
  • Certificate program in substance abuse studies
  • Distribution of information packets
  • Annual notification to all students and employees of UMA’s drug and alcohol use policies and local law sent by email to all students, faculty, and staff
  • Inclusion in the Student Handbook of alcohol and other drug policies, health risks, and referral sources
  • Support group meetings near campus
  • Meeting lists and handouts to provide specific information on where to get help located in numerous places on campus
  • Books and tapes available in the library regarding substance abuse, eating disorders, and family issues
  • Guest speakers present in classrooms and UMA forums

Students are obligated to read the state and federal mandated information in the policies and procedures section of this handbook (see University Policy on Alcohol & Illegal Drugs). Contact: Counseling Services, center student services coordinator.

Athletics

As members of the United States College Athletic Association, our men and women play a challenging New England basketball schedule.  Most of the home basketball games are played at the Augusta Civic Center, one of the finest courts in the state of Maine. UMA has recently implemented women’s and men’s cross-country as well. Both teams train and host meets on the Augusta campus trails. UMA has two co-ed teams: golf and bowling. These quality athletic programs are offered to encourage personal, social, physical, and educational development. Contact: director of student life in Augusta.  Also visit the athletics web page.

Basic Skills Courses

Basic skills courses, sometimes referred to as developmental courses, are available to help students increase their proficiency in college-level reading, writing, and mathematics. The Placement Testing Program is designed to identify students needing brush-up course work in one or more of these areas. Basic skills courses do not carry degree program credit. Financial aid can pay for these courses. Contact: Enrollment Services in Augusta or Bangor or student services coordinator at your center.

Bookstore

The UMA Bookstore is a full service university bookstore, owned and operated by the University of Maine at Augusta.  The bookstore is located in the Richard J. Randall Student Center on the Augusta campus, and is dedicated to providing outstanding customer service to the university and local community. In addition to required textbooks (many of which are available for rent) for on-site University of Maine at Augusta courses and all University College courses, nursing reference materials and study aids are also available. Within the bookstore you will not only find a wide variety of school supplies (including imprinted notebooks, binders, pens, and pencils), but also an outstanding selection of apparel, drinkware, and stuffed animals. Textbooks and imprinted merchandise may be purchased online (http://www.umabookstore.com/). Textbooks may also be ordered by phone (1-800-621-0083), mail, or fax (1-800-243-7338). Self-explanatory order forms are available at University College centers and sites. During the beginning of each semester, the bookstore is open for extended hours. Hours are posted on the Web site and in the semester course guide. For your convenience, textbooks for classes held at the Bangor campus may be purchased at the bookstore on the Bangor campus. The Bangor campus bookstore also stocks a limited amount of imprinted merchandise and school supplies.  Located in Lewiston Hall, it is open for several weeks during the beginning of each semester. Hours are posted on the web site and in the semester course guide. To contact the Bangor campus bookstore during business hours, please call 262-7830.

Bulletin Boards

There are several bulletin boards on the campuses to inform students of campus and community activities. The boards are also available for appropriate personal use. Intentional or reckless misuse, destruction, or defacement of bulletin boards and their postings is a violation of the Student Conduct Code. Notices must be approved and stamped by Student Life prior to posting on the bulletin boards.  (See Bulletin Board Policy in Policies and Procedures section of this handbook.) Contact: Student Life in Augusta or Bangor, or center student services coordinator.

Bus Service

The Kennebec Explorer Bus System (which provides transportation to the Augusta-Gardiner-Waterville areas) is available to Augusta students who show their UMA student ID. Public transportation is available at the Bangor campus through the Community Connector. Contact:  Student Life in Augusta or Bangor; Kennebec Explorer at 622-4761 or the Community Connector at 992-4670.

Campus Assessment Response Evaluation (CARE) Team

The mission of the UMA Campus Assessment Response Evaluation (C.A.R.E.) Team is to coordinate and implement policy development, education, and timely intervention in regard to students exhibiting signs of serious distress, or engaging in harmful or disruptive behavior.  CARE is not a crisis or emergency response team, but provides a system for proactive intervention to student behaviors of concern in order to reduce disruption and facilitate a safe, respectful and productive learning and working environment.  Visit the CARE web page for more information and for access to a referral form for submitting concerns.  Contact: Coordinator of Community Standards and Mediation in Dean of Students Office in Augusta.

Car Pooling (Augusta)

A ride board in Jewett Hall is available to assist Augusta students in finding/providing transportation. Contact: Office of Dean of Students.

Change of Major/Minor

To change your program/major or minor, you must complete a change of major form.  You can also print and submit the form in person on the Augusta or Bangor campus at the Enrollment Services centers.  If you would like assistance in choosing a program or determining if your current program will meet your career goals, career advising is available.  Contact: Enrollment Services.

Child Care

Child care services are not available on either campus. Students seeking child care information are encouraged to visit the State of Maine’s Children’s Services web page.  Links to helpful resources, such as finding child care in Maine (search tool to child care facilities around the state), information for parents, and steps to choosing child care, are listed.

CLEP (College Level Examination Program)

(See Credit by Examination).

Clubs & Organizations

The University encourages new and returning students to participate in all forms of extracurricular activities. A number of clubs and organizations, e.g. the French Club, Cornerstone Mentoring Club, Accounting Society and Business Club, to name a few, may be available at your campus. Campus student government associations can offer assistance in initiating a new club or organization and consider requests for funding. The Office of Student Life is also available to assist with starting new clubs and organizations. Contact: local student government association or coordinator of student life in Augusta/Bangor, student services coordinator at your center.

Colleges

UMA has two colleges overseeing its academic offerings. Each one supervises certain degree programs and academic disciplines. The following list should help you locate the college that supervises your major, course, or certificate.

  • College of Arts & Sciences
    (Greg Fahy, Dean)
    Baccalaureate Degrees: architecture, art, biology, English, interdisciplinary studies, jazz & contemporary music, liberal studies, social science
    Associate Degrees: jazz & contemporary music, liberal studies
    Courses: AME, ANT, ARC, ARH, ART, ASL, AUD, BIO, CHY, COE, COL, COM, DAN, DRA, EDU, ENG, FRE, GEO, GEY, HGH, HON, HTY, HUM, IND, INT, MUS, PHI, PHO, PHY, PSY, REA, REC, RUS, SCI, SOC, SPA, SSC, WGS
  • College of Professional Studies
    (Brenda McAleer, Dean and Associate Provost)
    Baccalaureate Degrees: applied science, aviation, business administration, computer information systems, dental assisting, dental hygiene, financial services, information and library services, justice studies, mental health and human services, nursing, public administration
    Associate Degrees: business administration, computer information systems, dental hygiene, information and library services, justice studies, medical laboratory technology, mental health and human services, nursing, public administration, rehabilitation therapy, veterinary technology
    Certificates: accounting, child & youth care practitioner, community policing, crime analysis and GPS, customer service and telecommunications, dental assisting, forensic science, fraud examination, government management, health informatics, human resource management, human services, information & library services, mental health rehabilitation technician/community, paralegal studies, secondary education, social media, substance abuse rehabilitation technician
    Courses: BUA, CIS, COE, DEA, DEH, ECO, FOC, HON, HUS, ILS, IND, INT, INV, ISS, JUS, MAT, MLT, NUR, POS, VTE

Computer Services

Computer Services is now called IT – Information Technology)

Cooperative Education

Cooperative Education combines work or volunteer experience with college credit for knowledge gained “on the job.” Independent Study/Cooperative Education Learning Proposal forms are available. Contact: college office.

Cornerstone TRIO Student Support Service Program

A Title IV Federally Funded Program

The Cornerstone TRIO Program is a federally-funded student support services program with the mission to facilitate success in college providing additional student services for eligible students. To be eligible for Cornerstone, students must be enrolled in a four-year UMA degree program, have academic need, and meet one of the following criteria: be of the first in their family to attend college (neither parent earned a bachelor’s degree) OR have a limited income OR have a disability. While student services are available to all UMA students, an enrolled Cornerstone student receives student services including proactive support from the Cornerstone staff. The Cornerstone Program provides assistance to participants in achieving their educational goals. The program is available on the Augusta and Bangor campuses. Contact: Cornerstone Program at each campus.

Counseling Services

Counseling and referral services are available at the Augusta and Bangor campuses.  These services include confidential, short-term personal counseling, crisis intervention, and referral services for concerns that may interfere with collegiate success. Personal development counseling and workshops are also available. Contact Counseling in Augusta, Counseling in Bangor.

Course Offerings

The UMA catalog describes all courses required for degree programs; the current course guide describes all courses offered for the current semester at all UMA locations. Contact: Registrar’s Office, Enrollment Services Center, Advising Center in Augusta, Admissions and Student Enrollment Services in Bangor, or center student services coordinator.

Credit By Examination

UMA offers a variety of means by which students may receive credit for prior learning. These include CLEP, DSST, and departmental challenge exams. Students who have achieved competency in various academic subjects can be eligible, via testing, for up to 45 credit hours toward a degree at UMA. There are fees for these exams. Contact: Enrollment Services in Augusta and Bangor.

Credit For Prior Learning/Portfolio Review

Under certain circumstances credit may be earned via the assessment of a portfolio documenting college-level learning acquired through prior work or volunteer experience. It is essential that students interested in this process verify in advance which courses may qualify for portfolio review and consult with the Augusta Enrollment Services staff to begin the process. All locations: Contact: Enrollment Services in Augusta and Bangor.

Danforth Gallery

As well as serving as the setting for numerous art exhibits during the year, the Charles Dana Danforth Gallery in Jewett Hall serves as a comfortable meeting place for students.  Contact: Robert Rainey, director of the Charles Danforth Gallery.

DSST (DANTES Standardized Subject Tests)

(See Credit by Examination)

Dean's List

(See Academic Honors)

Directed Study

Occasionally a catalog course may be offered to a single student or a small group of students. These courses appear as regular courses on the transcript and require approval from the college dean. Directed Study Learning Proposal forms are available from your college office.

Disabilities (Services for Students)

See Services For Students With Disabilities.

Email Accounts

The University of Maine System has created a free E-mail account for you. University faculty and staff will be sending you an increasing number of important communications by E-mail. If you don’t have a computer or internet connection at home, computers are available at UMA campuses plus ITV sites and University College centers throughout the state. Any E-mail we send you will go to the @maine.edu address that was automatically created for you when you registered for classes. However, you will not be able to send or receive E-mail at your new account until it is activated. To activate your account, and to find out what your new E-mail address is, go to http://mail.maine.edu. Click on account activation. You will be asked to enter your identification number and activation code. You can obtain your activation code by contacting the Technology Support Center at 1-800-696-HELP (4357.)  You will also be asked to create a password. Later, if you should forget your password, you will be able to retrieve it if you can answer three questions (or cues) that are unique to you. Please take a few minutes to think about appropriate questions before you activate your account and create your password. One question could be “my mother’s maiden name.” Enter her maiden name as the answer. Other suggestions are your dog or cat’s name, a favorite food or place, a favorite relative’s name or a family member’s birthday. From http://mail.maine.edu you may go to a “forwarding” page where you can arrange to have all of your university E-mail forwarded to a home account or you may go to the University’s Web-based E-mail service, gmail. Contact: Technical Support Center at 1-800-696-HELP (4357).

Enrollment Services Center

The friendly, trained Enrollment Services Center staff is available to provide all students and the public with general information and assistance with admissions, financial aid, registration, and payment. When in doubt, this is a good place to start with your questions. Contact: Enrollment Services Center in Augusta.

Equal Opportunity

The Office of Equal Opportunity provides information on the University’s policy and procedures for promoting equal opportunity for all students to succeed in their college education. This office also provides information on the University’s non-discrimination policy, including sexual harassment. Copies of the University’s policies and procedures for complaints are available also. Also, see the policies and procedures section in this handbook. Contact: Sheri Stevens, equal opportunity officer, at her office in Augusta.

Exhibition Spaces (Augusta)

The Augusta campus is fortunate to have two indoor dedicated spaces for the exhibition of art, and acres of rolling land for installation of outdoor sculpture. The Charles Dana Danforth Gallery in Jewett Hall extends the classroom boundaries with exciting, quality exhibits by artists with national and international reputations. This gallery also serves the cultural needs of the Central Maine community. There are five to seven exhibits in the Danforth Gallery annually with many presentations and discussions by the artists who are exhibiting their work. The Bennett D. Katz Library also contains exhibit space that is focused on the work of Maine artists. These exhibits change on a regular basis. Students are encouraged to attend the opening receptions, lectures, presentations, as well as spend their free time relaxing and enjoying the exhibits. Contact: Robert Rainey, director of the Charles Danforth Gallery.

Fees & Tuition

Current fees and tuition rates are published in the course guide prior to each semester. Contact: Student Financial Services in Augusta, Admissions and Student Enrollment Services in Bangor.

Financial Aid

Now called Student Financial Services

Federal, state, and University aid programs are administered through the Office of Student Financial Services located at Augusta. These programs include grants, scholarships, loans, and federal work-study. You can access information regarding your current financial aid status through MaineStreet. Students wishing to receive priority consideration for various types of aid are encouraged to apply early. Funds are awarded on a first-come, first-serve basis. Priority consideration is given to students whose applications are received by the Federal Processor before March 1 and all required documents are received by the Office of Financial Aid no later than March 15. Contact: Student Financial Services in Augusta.

Fitness Centers

On the Augusta campus, student fees support a Fitness Center for students’ health and well being. Located in the lower level of the Augusta Civic Center, the Fitness Center has cardiovascular workout equipment and strength training equipment, and dumbbells with workout benches. In addition, a racquetball court is available for both racquetball and wallyball.  Exercise classes are held during the fall and spring semesters.  Fitness Center staff is available to assist in jump starting a workout regimen. Locker rooms and showers are available for student use.  The Augusta campus offers outdoor tennis and basketball courts, as well as a premier four-mile fitness trail.  On the Bangor campus, the UMA-Bangor Fitness Center facility provides health and wellness opportunities for students.  The facility has a full-size gymnasium with basketball and volleyball capabilities.  The fitness room has both strength training and cardiovascular equipment.  Locker rooms and restroom facilities are also on site.  Fitness programs such as pick-up games, intramurals, and group exercise classes, including Zumba, are offered throughout the school year. Use of the fitness centers on both campuses and participation in fitness programs are free to registered students, as well as faculty and staff.  Contact: Fitness Center in Augusta or Bangor.

Food Service

In Augusta, ARAMARK provides food service at the Moose Tracks Cafe in the Richard J. Randall Student Center. Students may use their student photo I.D. card (UMA Card) to purchase food items tax free.  Vending machines are available in most buildings on both the Augusta and Bangor campuses and at the centers.

Forgiveness Policy

To be considered for forgiveness, students must apply in writing to their college dean. (Please note that this policy is only for students with broken enrollment and is NOT intended to address the issue of students with continuous enrollment.)

  • There must be EITHER at least a one year separation from UMA since the semester(s) to be forgiven and the student must have an overall GPA of less than 2.0 OR the student must have been academically suspended.
  • Student must be enrolled in a UMA degree program or have applied for readmission to a UMA degree program. A student applying for forgiveness and readmission concurrently will be awarded forgiveness at the conclusion of the add/drop period.
  • The student may request up to a maximum of 15 credit hours to be forgiven, subject to the approval of the appropriate Academic Dean. “Appropriate Academic Dean” being the dean to whom responsibility for the student will fall.
  • All credits forgiven must have been taken within a two-year time period.
  • A student may be granted forgiveness only once during his or her academic career.
  • For the first two semesters of enrollment after forgiveness is granted, an advisor’s signature is required for registration.
  • The student is encouraged to meet with the learning support specialist or a student services coordinator.

Full-Time Students

Most full-time students are degree candidates carrying an average academic load of at least 12 credit hours. For financial aid purposes, students carrying 12 or more credits are considered full time.

GPA

How to Compute Your Grade Point Average
Your grade point average (GPA) is the average grade received in courses taken in a given semester. Your cumulative GPA represents the average grade received for all of the courses you have taken at UMA. To compute your GPA:

  • consult the catalog to learn the numerical value of your letter grade(s)
  • multiply each grade by the number of credit hours of the course to determine the quality points earned for the course
  • add up your total number of quality points and credit hours
  • divide the quality point total by the credit hour total to determine your GPA

Example: A student completed BIO 110 (4 credits), ENG 101 (3 credits), and PSY 100 (3 credits) earning a B, a C+, and an A-, respectively.
B = 3.00; C+ = 2.33; and A- = 3.67
3.00 x 4 = 12; 2.33 x 3 = 6.99; 3.67 x 3 = 11.01
Quality Points = 12 + 6.99 + 11.01 = 30
Credit Hours = 4 + 3 + 3 = 10
30 ÷ 10 = 3.00 or a B average for the semester
To learn more about the importance of maintaining a 2.0 or higher GPA, please see the Academic Action section of the student handbook.

Grade Reports

You may access your term and cumulative grade information through MaineStreet. You will be able to obtain your grades as soon as they are posted. You also can sign up to receive a text message any time a new grade or grade change is posted.  To sign up, select the “Text Messaging Service” link at the bottom right of your student center.  For additional instructions, click here.  PLEASE NOTE: YOU WILL NOT AUTOMATICALLY RECEIVE A GRADE REPORT IN THE MAIL. However, if you must have a hard copy of your grade report for purposes such as employer reimbursement programs, you may print one by using MaineStreet. Any student who, upon learning of semester grades, suspects an error has been made should contact the Registrar’s Office immediately. Records are assumed to be correct if a student does not contact the office within six months after completion of a course. Contact: Registrar’s Office in Augusta.

Grades

UMA adheres to the philosophy of academic freedom. Instructors may choose to depart from the grading scales familiar to many students. Questions regarding grading should be addressed to the instructor in question. There is an established grievance process in the policies section of this handbook if a student wishes to formally grieve issues related to a grade. Under the grievance policy, the only issue that is subjected to review is the method that a faculty member uses to determine a grade, not justification of the grade itself, which is clearly the responsibility of the individual faculty member. Please see the UMA catalog for more specific information on the grading system. Contact: instructor, college deans, dean of students on the Augusta campus.

Graduation Rates

Graduation rates are available upon request from the Registrar’s Office.

Graduation Requirements

Students who wish to apply for candidacy for graduation must file a graduation card prior to December 1 for December completions, by April 1 for May graduation, and by June 1 for August completions. Students are asked to meet with their academic advisors first to avoid any unfortunate surprises in the spring; however, students are ultimately responsible for being aware of program requirements that are published in the UMA catalog. UMA’s graduation procedures state that graduation candidates will NOT be allowed to graduate with “Incompletes” on their UMA records if the course(s) are required for their degree program. Students requesting confidentiality will not have their names published in press releases or publications for events such as graduation. Students wishing to change their confidentiality status, for purposes of inclusion in the Commencement Program and any other graduation-related publications, must do so in writing and direct their request to the Enrollment Services Center in Augusta no later than April 1. (See Academic Honors for information on degrees conferred with Latin Honors.) Contact Enrollment Services Center in Augusta.

High School Aspirations Incentive Program

This program provides Maine students, whether in public or private high schools (or being home-schooled in Maine homes), and all adult education diploma candidates who are within one calendar year of diploma completion, the opportunity to experience college by registering for University courses at half the tuition rate. For information on student eligibility, program criteria, course limitations, and to apply, please contact the Registrar’s Office in Augusta.

Honors Program

The Honors Program offers those students who have demonstrated intellectual potential and personal commitment an enriched academic experience. Honors Program students will be better prepared to continue their advanced studies and bring academic talents and abilities to the attention of prospective employers. The Honors Program is not a separate degree program but is integrated into your chosen major. The program is available to full-and part-time students at all locations. An interview with the program director is recommended prior to admission to the program. The UMA Honors Program is affiliated with the National Collegiate Honors Council, and the Northeast Regional Honors Council.  Contact: Honors Program.

Housing

UMA is a commuter institution.  On-campus housing is not currently available at either of UMA’s two campuses or at any of the regional University College Centers. Students commute from home or rent rooms or apartments near their campus. Information to support students with their housing search is available at the housing web page. Contact Office of Dean of Students in Augusta, Student Life in Bangor.

Identifications Cards

UMA student photo identification cards (not mandatory) are available through the ID Card Services Office (located in the Richard J. Randall Student Center) in Augusta and Enrollment Services (located in Lewiston Hall) in Bangor. Student ID cards, once activated, can be used as a library card, and for computer print services on both campuses. The card may also be used to receive discounts from participating area businesses, stores, recreational resorts, and entertainment facilities. It can be used to purchase food items tax free at the Augusta Campus’ Moose Tracks Café. Students affiliated with an academic program that requires access to the dental health clinic on the Bangor campus or to the Gannett building in Augusta will be able to use their card to access those facilities.  There is no charge for the first card. UMA students at a distance are welcome to contact either the Augusta or Bangor campus. Contact: ID Card Services Office in Augusta, Enrollment Services in Bangor.

”Incomplete

Independent Study

Students have the opportunity to design courses (in conjunction with the instructor) to supplement regular course offerings with approval from college deans. Students proposing an independent study are expected to have at least 30 semester hours of credit including some background courses in the proposed area of study. Independent Study Learning Proposal forms are available from your college office. Contact: Appropriate college dean.

Information Technology

Formerly Computer Services

Computers for student use are located at the Bangor campus’ Eastport Hall, and at the Augusta campus’ Katz Library. PCs have software packages that include word processing and spread sheet applications, provide access to specialized course software, URSUS, MaineStreet, Blackboard, and the Internet. Contact: Technology Support Center.

Insurance - Student Health Insurance Plan

Beginning Fall 2014, all University of MaineSystem (UMS) campuses will require proof of health insurance as a condition of enrollment for students who fall into specific categories.  Please click here to see the categories, criteria, enrollment/waiver dates, and other information.  All students who meet the criteria will automatically be billed on their student account.  Students who already have health insurance coverage and do not wish to participate in the SHIP will have an opportunity to withdraw from this coverage and charge via an on-line waiver process.  Students who meet the criteria and wish to take advantage of the SHIP and/or have no other health insurance coverage can complete the on-line enrollment steps to proactively confirm their enrollment.  Students participating in athletics and/or club sports should contact Renee Grant, Student Life, at 621-3374, for further information about the insurance requirement for student athletes.

 Contact:  Student Financial Services in Augusta; athletics/club sports participants, contact Renee Grant, Student Life.

Insurance - MaineCare

To find out if you are eligible for MaineCare, please call or visit one of the DHHS Regional Offices.  An interactive listing is available to find the office nearest you.  The Consumer Assistance Help Line is also available at 1-800-965-7476.

International Student Advisor

The international student advisor functions to provide information and assistance to all students who are not United States citizens. It is the responsibility of the international student advisor to assist international students in interpreting the policies and regulations of the University and in interpreting local, state, and national laws. The advisor acts as a liaison agent between international students and the Immigration and Naturalization Service. For assistance on academic matters, see your academic advisor. Contact Enrollment Services in Augusta, at 621-3149 or 1-877-UMA-1234, Ext. 3149.

Job Search Assistance

Assistance is available to students to develop job search skills. Resume writing, interviewing, and job search strategies are taught through workshops, videotapes, handouts, books, the Internet, and individual consultations. UMA also is a member of the Maine College Career Consortium, which coordinates job fair opportunities for students. Contact: Enrollment Services in Augusta and Bangor, or center student services coordinator.

Learning Support Services

Success in college is closely tied to having and using effective learning and study skills. The Learning Support and Counseling Services Department provides a variety of resources designed to help students develop and strengthen their learning skills, and become more effective, self-confident and independent learners. Assistance with time management, study skills, memory techniques, test taking and more is offered face-to-face, by phone and on-line.  Learning Support also provides tutoring in most developmental and introductory level courses, and coordinates accommodations and services to students with disabilities. Students should contact the department or their local student services coordinator to learn more about available resources or visit the department website.

Library Services

The UMA Libraries are here to help you find the information you need.  This can take many forms, such as finding a particular thing to read or asking for help planning your research.  With libraries in both Augusta and Bangor, and with extensive services available to students when they are not on a campus, we will help you find what you need.  The library subscribes to many online resources that are not available to the general public, so our physical libraries and our Web site are great places to find the types of resources your instructors will want you to use.  Our library facilities are great places to use computers and to find a quiet place to study.  We encourage you to come and visit us.  We can best help on-campus library users if they get a student ID and bring it to the library to activate it as a library card.  This will make it possible for your to check out our books, but it will also enable you to have other libraries’ books delivered to your campus, center or site.  Students who don’t come to campus often should contact Off-Campus Library Services (OCLS) at 1-800-339-7323 to get a library barcode.  OCLS serves distance students across the University of Maine System.  All students should also make sure that they know their my.uma.edu “portal” username and password.  You will need that password to search for the articles and other materials while you are off-campus.  We encourage you to check out our Web site.  Here, you can find contact information for the library, including email and live chat options.  You’ll also find the search tools that you can use on your own, anywhere that you have internet access.

Lockers (Student Use)

A limited number of lockers are available on the Augusta campus (Richard J. Randall Student Center) for use by registered students on a first-come, first-served basis.  Students must supply their own locks and the University assumes no liability for items stored in the lockers.  All lockers must be emptied out by 5 p.m. on the last day of the semester, after which the University will remove the lock and transfer the contents of the locker to the Lost and Found.  The Lost and Found is located at the Enrollment Services Center in the Randall Student Center.  Contact: Office of Student Activities/Student Life in Augusta.

Lost & Found

Items found on campus in Augusta are normally deposited at the Enrollment Services Center in the Richard J. Randall Student Center. Contact Enrollment Services Center in Augusta, Campus Security in Bangor.

Maine Centers for Women, Work, & Community

With locations statewide, including centers on the Augusta and Bangor campuses, WWC can offer free services to women and men, students and community members.  Training programs are provided to help you plan your career, start a business, manage your money and build your assets, and become a leader in your community. For information, contact the MCWWC representative at your location, the statewide office at 1-800-442-2092, or visit their web site.

MaineStreet

The University of Maine System’s student information system, MaineStreet, is THE place where all student information records are stored.  Students can register for classes, update their addresses, phone numbers, E-mail, and emergency (log in using your UMS User ID and password) and access admission status, review academic and financial aid information.  Students may also view their account balances and make payments online.  A user guide is available online.  Contact Enrollment Services Center or Registrar’s Office in Augusta.

Math & Writing Labs

On the Augusta and Bangor campuses, students have access to individual assistance in the development of their college-level writing and mathematics skills through dedicated labs staffed by experienced faculty and students. The Writing Labs provide tutorials in writing, one-on-one feedback on essays, information on research papers, helpful handouts, and more. The Math Labs provide help with mathematics courses, assistance in understanding problems, preparing for exams, and other assistance. Contact: Math Lab, Writing Lab in Augusta, Math Lab and Writing Lab (Belfast Hall) in Bangor.

Mediation

The Office of the Dean of Students provides students with advice and assistance in conflict resolution. Contact: Office of the Dean of Students.

Moosebytes

Moosebytes is a weekly E-publication for students that features important and timely information about UMA’s upcoming events, critical deadlines, and helpful resources. Moosebytes can be accessed through the UMA Portal, UMA’s Facebook,Twitter, or UMA’s web page.

Notary Public

In Augusta, notaries are available; contact Leslie Ellis at 621-3104.  In Bangor, contact Diana Bartlett at 262-7702.

Orientation

Orientation eases the transition into the college student role, creates a foundation for academic success, and helps to integrate new students into the UMA community. Faculty, staff, and experienced students collaborate to acquaint entering students with UMA’s resources and expectations. All students new to UMA are expected to attend a New Student Orientation program prior to their first semester with the University. Contact:  Office of Dean of Students in Augusta, Enrollment Services or Student Life in Bangor, or center student services coordinator.

Parking

UMA’s policy on parking is located in the policies section of this handbook. Illegally parked vehicles will be towed at the owner’s expense. Parking stickers are available for students in Augusta at the Enrollment Services Center in the Randall Student Center, and at Admissions and Student Enrollment Services in Bangor.

Pass/Fail Courses

All students are eligible to take one pass/fail course per semester. These courses may not be program requirements. Pass grades are not used in computing grade point average, but may be counted toward degree credit. A student may not change the pass/fail option after the second class meeting. Please see Honors Program for information on honors eligibility. Contact: Registrar’s Office in Augusta, Admissions and Student Enrollment Services in Bangor.

Payment Plan

Students may choose a 4-installment payment plan option to spread expenses into monthly, interest-free payments.  Students who choose a payment plan will be charged a one-time $30 non-refundable fee.  Students enrolled in a UMA degree program that select the 4-installment payment plan may combine their account balances from other University of Maine campuses in their installment calculations.  Students not enrolled in a degree program at any of the University of Maine system campuses may also combine their course account balances into a single UMA payment plan. Contact:  Student Financial Services in Augusta.

Personal Safety Escort Service (Augusta & Bangor Campuses)

The University of Maine at Augusta is concerned about the safety and security of its community members and property.  The Campus Security provides walking escort services to anyone having a safety concern about walking from one point to another on campus. A walking personal safety escort service is available Monday through Friday, between 7 AM and 10 PM.  You may request this service by calling 621-3400 at Augusta and 262-7777 at Bangor.  Provide the following information:

  • Your name
  • Your exact location
  • Your destination

Phones are available in all the major buidlings on both campuses.  A Security Guard will usually arrive within 10 to 15 minutes of getting the call.  If the Security Guard has not arrived within the time specified, please call again.  If you change your mind and decide not to wait for the escort, please make another call to cancel your request.

Police coverage is provided by the appropriate local police department. In Augusta, concerns or incident reports regarding safety and security issues should be directed to the Office of Administrative Services at 621-3100; in Bangor, contact the Office of Administrative Services at 262-7712. All reports of safety and security concerns or incident reports must be forwarded to the Assistant Director of Administrative Services at Augusta.

Emergency Phone Numbers:
Augusta: Dial “911” from University extension
Bangor: Dial “911” from University extension
University College Centers:  Dial “911” from Center phones
At Augusta and Bangor, emergency phones are located in parking lots as well as on some buildings.  Pressing the button on the pole activates a light at the top of the pole and will automatically place a call to the local Police Department 911 dispatcher in Augusta only.  A pre-recorded message is delivered to the dispatcher containing information on the location of the caller.  After the message has been delivered, you will have an opportunity to speak directly to the dispatcher.  In Bangor, calls are forwarded directly to the City of Bangor dispatcher for police, fire, and ambulance.

Building Evacuation

In the event of a fire or other emergency, these procedures should be followed when evacuating the building.  Be aware of all the marked exits from your area and building.  An emergency evacuation plan is posted in all occupied spaces:

  • Remain quiet and calm.
  • Close all doors and windows in your area as you leave, if you can do so safely.
  • Assist anyone with special needs to the nearest area of refuge (i.e., the area inside a stairway behind a closed fire door).
  • Walk quickly to the nearest marked exit and ask others to do the same.  Do not use the elevators.
  • Once outside, proceed to the designated regrouping areas and ask others to join you.
  • Report the names and locations of any individuals who are waiting for assistance to University administrators or to the official in charge.
  • Do not reenter the building.  Keep all walkways and roadways clear for emergency vehicles.

Augusta:

BuildingRegrouping Area
Jewett HallKatz Library Lobby
Katz LibraryJewett Hall Auditorium
Klahr CenterJewett Hall Auditorium
Fine ArtsJewett Hall Auditorium
Arts BuildingJewett Hall Auditorium
Modular I & IIJewett Hall Auditorium
Alumni CenterFarmhouse
Robinson HallFarmhouse
Stoddard HouseFarmhouse
Augusta Civic CenterFarmhouse
Ceramics StudioFarmhouse
FarmhouseAlumni Center
Randall Student CenterKatz Library Lobby
Gannett BuildingRhines Hill Parking Lot

Bangor:

BuildingRegrouping Area
Acadia HallCollege Center Lobby
Bangor HallFitness Center
Belfast HallEastport Hall Huskins Lounge
Camden HallFitness Center
College CenterEastport Hall Huskins Lounge
Eastport HallBelfast Hall Library
Fitness CenterBelfast Hall Library
Lewiston HallBelfast Hall Library
Lincoln HallCamden Hall

Medical Emergency: If it becomes necessary to provide an individual on campus with medical treatment, student, faculty, and administrative staff are advised not to transport the individual to the hospital. The procedure to follow in such an emergency is:  Dial “911” and provide information about the individual while assuring protection of the individual’s rights. As soon as possible thereafter, notify the appropriate University office listed above.
Here are a few safety tips to keep in mind:

  • When walking, keep to well lit commonly traveled routes.
  • Avoid shortcuts and dark, isolated areas.
  • Don’t walk alone.
  • If you have specific safety concerns, i.e., you are protected by a restraining order and would like to discuss strategies you may use to protect your security while taking classes, please contact Kathy Dexter, dean of students at 621-3176 in Augusta, or your local student services staff.
  • Always lock your car. Do not leave things in plain sight in your vehicle.  Look into your car before getting in and relock your doors once inside.
  • Carry change for emergency calls; 911 is a free call from pay phones.

Places to Relax

In Augusta, the Charles Dana Danforth Gallery in Jewett Hall, the Richard J. Randall Student Center, and the Bennett D. Katz Library are comfortable places to unwind between classes. The Bangor campus has lounges in many buildings as well as the Huskins Lounge in Eastport Hall.  The centers also have lounges to accommodate students.

Placement Tests

UMA placement testing (free service for initial testers) is required of all degree candidates (unless waived by Admissions) and non-degree students interested in taking certain courses. These tests are designed to help assess strengths and limitations in the areas of reading, writing, and mathematics. Contact:  Enrollment Services in Augusta and Bangor, your local center.

Presidential Scholarship Program

The Presidential Scholarship Program was established in 1997 to recognize and encourage Maine’s most capable and talented citizens. Except as noted, these awards cover one-half of the cost of a student’s actual UMA tuition charges during fall and spring semesters. Scholarships are renewable for up to two years for students entering an associate degree program, and four years for students entering a bachelors degree program.
Presidential scholarship recipients must register for and earn at least 12 credits each semester with a grade point average of 2.5. A student who does not earn 12 credits because s/he was assigned a grade(s) of “incomplete” will have the scholarship held for one semester. If the student has successfully completed the course(s) and earned the required grade point average the scholarship will be reinstated.
Some presidential scholarships require a recipient to participate in an extracurricular activity. If a student does not satisfactorily complete the service requirement, s/he loses eligibility. Student participation is verified at the end of each semester.
Descriptions of the various types of presidential scholarships follow. A student may receive more than one type of scholarship. When con-side ring an application for multiple scholarships, the University will consider the applicant’s qualifications, scholarship availability, and University needs.
Admissions presidential scholarships are academic merit scholarships awarded to incoming students who intend to study full time in a baccalaureate program. Recipients are selected by the Admissions Office. Preference is given to students with strong high school grades, high GED scores and/or high SAT scores (1000+).
International student presidential scholarships are awarded to students from other countries. Students are selected on the basis of previous academic achievement and promise. These awards cover the full cost of tuition and mandatory fees and may be used in the summer as well as during fall and spring semesters. International exchange program presidential scholarships are awarded to students from foreign institutions that have formal exchange programs with UMA. These awards cover the full cost of tuition and mandatory fees and may be used in the summer as well as during fall and spring semesters.
Service-based presidential scholarships are awarded to students whose participation in extracurricular activities adds to the educational experience and University community. Continuing as well as entering students are considered for these scholarships. Award categories include:

  • Athletics: Scholarships are allocated to members of men’s and women’s basketball, soccer, and cross-country teams, and the golf team. Recommendation of the appropriate coach and the athletic director is required.
  • Music Program: Scholarships are awarded by the Music department to students admitted to the bachelor degree in Music.  There is a service requirement.
  • Honors: Scholarships are awarded for Honors Program Student Association participation. Recommendation of the Honors Program director and/or election into the position is required.
  • Emerging leader: Scholarships are awarded to students with an excellent academic record and an agreed upon campus service role/project. Students are nominated by the program coordinator.
  • Governance: Scholarships are awarded to the student government association presidents in Augusta and Bangor, and the student representative to the University of Maine System Board of Trustees. Students receiving these scholarships may be less than full time. These scholarships cover three-quarters of the cost of tuition.
  • Transfer Advantage: Scholarships are allocated by the Admissions Office to transfer students with an excellent academic record achieved at the Maine Community College System. These scholarships are awarded to full-time students and are non-renewable. Payable at a set dollar amount for two semesters, fall and spring.

Richard J. Randall Student Center

The Richard J. Randall Student Center is situated adjacent to the Bennett D. Katz Library and main classroom buildings and provides students, faculty, and staff with a very special meeting and gathering place. It houses the Bookstore, several lounges and conference rooms, the Moose Tracks Café, offices for the Honors Program, Student Government, student clubs and organizations, Student Life, Enrollment Services, ID Card Services, Registrar, Student Financial Services, and Dean of Students. Many special activities take place at the Randall Student Center such as musical performances, holiday festivities, lectures, discussions, and displays. It also houses faculty and staff offices, as well as smart classrooms.

Registrar's Office

This office provides many services such as registration, veteran’s assistance, immunization information, graduation, and houses official academic records. Transcripts are ordered through this office, but are not furnished to individuals, other institutions, or prospective employers without the written consent of the student concerned. Transcripts are sent free of charge. Requests for confidentiality of directory information are directed here. Any changes in status (including address, name, course load, etc.) must be reported. Contact: Registrar’s Office in Augusta, Admissions and Student Enrollment Services in Bangor.

Registrations

All Augusta degree candidates are encouraged to meet with an advisor prior to registration for courses. All Bangor degree candidates must meet with an advisor prior to registration for courses. Any student who wishes to register for more than 18 credit hours in a semester must have the approval of the college dean. At Bangor, all non-degree students register with the Advising Center or the Office of Admissions and Student Enrollment Services. In Augusta, non-degree students should contact the Advising Center, Enrollment Services Center, or the Registrar’s Office. Contact: college office, academic advisor, Advising Center, Enrollment Services Center or Registrar’s Office in Augusta; Advising Center or Admissions and Student Enrollment Services in Bangor, or center student services coordinator.

Safety & Security

(See Personal Safety Escort Service)

Scholarships

Scholarship forms are available through the Student Financial Services Office. Scholarships are normally awarded each spring for the following fall. Most scholarships have a spring deadline. The scholarship application form will indicate specific requirements and procedures to follow. There are also financial need scholarships that are awarded as part of the financial aid package. For a listing of scholarships, please see the UMA catalog. Contact Student Financial Services in Augusta for information on scholarships.

Services for Students with Disabilities

UMA complies with all laws that define the rights of individuals with disabilities and makes reasonable efforts to accommodate specific, appropriately documented academic needs. Current documentation by a qualified health care professional may be required if the disability is not readily apparent. Documentation should describe the nature, longevity, and severity of symptoms as well as the functional limitations that the disability causes in the learning process. Students with disabilities may initiate requests for accommodation through the learning support and counseling services staff or student services representative at their campus or center. To ensure the timely availability of accommodations, students must request services well in advance of the start of each semester.  See accessibility statement for list of contacts.

Sexual Harassment & Other Discrimination Issues

(See Equal Opportunity)

Sharing of Recorded Video Courses

Please be aware that some of UMA’s video courses (recorded via ITV, Panopto, etc.) may be made available for viewing by other students who are enrolled in the same course, but not in the same video section. Students who want to know if this practice applies to their video section should check the class notes (click on “View Details”) in the online Class Search and course guide, or check the course syllabus and course BlackBoard site.

Student Accounts

Now called Student Financial Services

Student Financial Services is responsible for student billing, processing payments, billing of third party sponsorship contracts, payment plans, disbursement of all financial aid refunds, tuition refunds, and applying waivers against student account balances. Appeals for changes in residency status should be submitted to Sheri Stevens, Executive Director of Administrative Services (see Residence Classification Policy). Please contact Student Financial Services in Augusta if you have questions about your account; for residency questions, please contact Administrative Services in Augusta.  Billing policies, procedures, a schedule of tuition and fees, and other useful information is available.

Student Appeals

An ad hoc Appeals Committee comprised of appropriate University personnel meets twice a month to review appeals received from students requesting deviation from the standard drop/withdrawal procedures.  Students must complete and return the Student Appeals Form, along with required documents.  Normally, requests for reversal of tuition and fee charges will be considered for up to 90 days after the close of the semester/session for which the student is claiming a refund.  Examples of involuntary appeals, and corresponding required documentation, include:

  • Entering involuntary to active duty into the armed services:  The request for withdrawal must be substantiated with copies of military orders that show proof of date of entry.  The individual’s commanding officer or another appropriate official must sign the orders.
  • Illness of the student or an immediate family member:  A physician’s certification on official practice letterhead must be provided stating the student’s of family member’s illness that required the student withdrawal and in the case of student illness, a statement indicating the illness prevented the student from completing course work.
  • Death of the student or an immediate member of the student’s family:  Appropriate documentation must accompany the request for withdrawal.
  • Involuntary transfer by the student’s employer that precluded continued enrollment (military branches of the service are considered employers under this section):  The request for withdrawal must be substantiated by appropriate documentation from the employer.

Every effort is made to apply University policies fairly and consistently.  Appeals received pertaining to voluntary withdrawals are less likely to be granted, unless extenuating circumstances (for example, failed technologies) prevail.  Students will receive a confirmation indicating receipt of the appeal form and the expected date of review by the Appeals Committee.  The student will also receive a written communication indicating the final appeal determination.  In accordance with federal financial aid regulations, a reduction in credit hours and charges may often result in a subsequent reduction in aid.  Students are encouraged to contact the financial aid office to gain a full understanding of the impacts pertaining to a change in credit hours.  Such financial aid calculations due to changes in enrolled credit hours from credit hours used in the calculation of aid award may result in the student owing a balance to the University.  The University academic appeals committee hears appeals on academic matters and has no authority to authorize refunds.  Administrative dismissals are not covered by this policy and are not entitled to refunds of institutional charges. Contact: Student Financial Services in Augusta.

Student Associations

Student Associations are available at all University College Centers.  Both the region’s Student Association (SA) and the University of Maine at Augusta General Assembly (UMA GA) may be active at your outreach center or site.  Local Student Associations assure an appropriate balance of activities for all fee-paying students and provide a forum for discussion of local or University College policy issues affecting the quality of the student’s educational experience.  The UMA GA represents UMA students taking courses at a distance in discussions of governance issues.  Representatives are chosen from this group to represent the entire distant student body at UMA General Assembly meetings.  Contact: center student services coordinator.

Student Life

All UMA students have access to a series of social, educational, and cultural activities. Such activities are planned in cooperation with the Student Government Association. Musical entertainment, lectures, demonstrations, luncheons, games, and off-campus trips provide a well-balanced program. Students are encouraged to participate in or lead an activity of their choice. Students interested in developing activities or clubs are encouraged to contact the director of student life in Augusta or your campus Student Government Association. Also, check with the Office of Student Life in Augusta or Bangor for tickets to area performances.

Student Government Association

The SGA is the officially recognized governance group, which represents all UMA students. The SGA allocates the revenues collected from the student activity fee; these fees are used to support activities of a cultural, social, educational, and recreational nature. The Augusta, Bangor, and Distance Education Student Associations represent the student body collectively, each with delegates on the UMA SGA General Assembly. General elections are held in the fall for the Student Representatives; officers are elected in the spring. Contact: director of student life in Augusta/Bangor, your campus SGA or SA, or your center student services coordinator

Study Skills

(See Learning Support Services)

Transcripts of Academic Record

Transfer Questions

Transfer Services, part of Enrollment Services, evaluates transfer credits, with final approval from the appropriate college dean. Several offices and resources are equipped to assist students in transferring, whether to another college or university or merely a change of program within UMA. Contact:  academic advisor, Enrollment Services in Augusta or Bangor.

Tutoring Services

Tutoring is intended to help students increase their understanding of course material, and improve their learning and study skills. Tutoring is available for most developmental and introductory courses as well as some upper-level courses. It is provided in individual or small group settings by qualified community or peer tutors. Tutoring is intended as a supplement to classroom instruction, and is not a substitute for regular attendance and participation in your classes. Questions about tutoring should be directed to Learning Support and Counseling Services in Augusta and in Bangor, or to the student services coordinators at the University College Centers. (Also see Math and Writing Labs.)

UMA Alerts

UMA Alerts is your way to receive weather closure and emergency information via your cell phone and e-mail.

Veterans' Services

The Veterans’ Success Coordinator within Enrollment Services provides networking opportunities and support for enrolled veterans.  The Registrar’s Office certifies veteran’s educational benefits and works closely with veterans to assure compliance with federal guidelines.  Contact:  Veterans’ Success Coordinator, Registrar’s Office in Augusta, Enrollment Services in Bangor.

Withdrawal from the University

To avoid receiving failing grades and to have your bill properly adjusted, it is your responsibility to notify the University of your intention to drop some or all of your courses. You can notify us of your decision in several ways: a) by calling the Enrollment Services Center in Augusta during normal business hours; b) During the first nine weeks of the semester, you can use MaineStreet to do so.  Please contact the Enrollment Services Center or Admissions and Student Enrollment Services in Bangor for assistance.  This system is available 24 hours a day; c) by contacting the Enrollment Services Center on the Augusta campus, or your local campus or University College Center. (For medical reasons, see Student Appeals.) Students contemplating withdrawal are urged to consult with an academic advisor or counselor for guidance. Failure to withdraw officially may result in failing grades being recorded on the student’s permanent record. Students receiving financial aid are strongly advised to contact Student Financial Services. Note: if dropping some classes, but not all, please see Add/Drop information. Contact: Enrollment Services Center in Augusta, Admissions and Student Enrollment Services in Bangor, or center student services coordinator.

 

Writing Lab

See Math and Writing Labs.

Accident or Incident Reporting

All accidents or incidents that occur at any UMA campus or University College Center or involve any UMA employee, student, or visitor should be reported to the Office of Administrative Services in Augusta at 621-3100/1-877-862-1234, ext. 3100, within 24 hours of occurrence.

Address/Name Changes

Each student is requested to report his/her correct residence address at the time of registration or as soon as it is known. THIS ADDRESS MUST BE THE STUDENT’S ACTUAL PLACE OF RESIDENCE. If the mailing address is different, it should be reported to the Registrar’s Office in Augusta. In Bangor, please report it to the Office of Admissions and Student Enrollment Services. Students may have this directory information kept confidential. Students are required to complete the name change form and to provide official documents that verify the legal name change. Students can change their address information by using MaineStreet. Contact: Enrollment Services Center or Registrar’s Office in Augusta. (See Confidentiality-Release of Student Information.)

UMA Alcohol Policy

ALCOHOL AND ILLEGAL DRUGS (UNIVERSITY) POLICY

Annual Security Report

The University of Maine at Augusta issues an annual security report in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998. This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of Maine at Augusta; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a copy of this report by contacting the Office of Administrative Services, University of Maine at Augusta, 46 University Drive, Augusta, Maine, 04330, (207) 621-3100, or in-state 1-877-UMA-1234, or by accessing this Web site.

Bulletin Board Policy

Notices and posters should be placed only on bulletin boards provided for this purpose. Notices must be approved and stamped by the Office of Student Life prior to posting on the bulletin boards. No notices may be attached to any surface other than bulletin boards and notices must be attached with thumbtacks only. In order that all may have a chance to use the bulletin boards, students, faculty and staff are asked to keep posters and notices 22″ x 28′ or smaller. Personal notices should be 3′ x 5″ in order to make space available to the largest number of users, improve readability, and improve the general appearance of the area. The date an item is posted should appear in the bottom left-hand corner. Posters or announcements not indicating sponsor are subject to removal. Special regulations concerning poster displays are in force during student elections and campaigns. Copies of these rules will be supplied to all candidates and campaign managers who are responsible for proper conduct of the campaign. Intentional or reckless misuse, destruction, or defacement of bulletin boards and their postings is a violation of the Student Conduct Code. Questions about this policy should be directed to Student Life.

Campus Order Procedures

In the event that the administration of the University is of the opinion that violations of local, state, or federal laws and the Student Conduct Code have occurred, it will proceed as follows:

  1. Suspected violators will be informed by duly authorized officials that they may be in violation of the law and/or University policies and regulations. Students will be referred to the conduct officer for action under the code. Discipline will be appropriate, swift, and consistent with the rights of students as protected by the Code.
  2. When justified by the circumstances, the administration will employ the minimum means necessary, including juridical remedies and other outside forces, to obtain compliance with University rules and regulations.
  3. Campus disorders can take many forms in as many circumstances and at any hour of the day or night. Procedural guidelines set forth below should be followed whenever possible. Prompt knowledge of an actual or impending serious violation of University rules, regulations, and policies by the responsible officials on campus is essential if a constructive method of control is to be established.

1. UMA officials, employees or other members of the University community who first learn of an impending or actual event should immediately call the dean of students. If the dean is not available, those that follow should be called in the order presented: executive director of administrative services, provost/vice president, president. Any of the above who are contacted will consider the implications and nature of the event and will outline to the appropriate University officials the procedures to follow.

2. In the unlikely event that personal injury, bloodshed, fire or other destruction of public property occurs without prior warning so as to constitute an emergency situation, the University official or employee learning of the event initially should first call the police (9-911 for Augusta; 911 for Bangor) and then follow the procedure in Paragraph 1 above. It should be obvious that if a fire is in progress, the local fire department should receive the first call (9-911 for Augusta; 911 for Bangor).

3. The presence of uniformed officers at the scene of a student disturbance frequently incites the group to expanded action; hence police officers must be called or dispatched to the scene only by the senior or ranking University official available on campus except in the emergencies noted in Paragraph 2.

4. If, in the opinion of the dean of students, the situation is of such gravity that further action is justified, the dean will notify the president. Upon the absence of the president and the provost/vice president, the executive director of administrative services will be notified. If the president views the situation as extraordinary in gravity, warranting serious consideration, such as resort to judicial or outside force, s/he will call into session a “control group” to serve in an advisory capacity. The group will be made up of as many of the following as are available: dean of students, executive director of administrative services, provost/vice president, student government association, faculty, and others whom the president wishes to participate. Appropriate action will then be taken.

Campus Violence Policy

The University of Maine System takes pride in its tradition of maintaining a safe learning and working environment. Civility, mutual respect toward all members of the University community, and a safe campus are essential for effective teaching, learning, and work performance. The University is committed to the goals of civility and mutual respect and to providing a safe environment in its operations and activities.

The University will not tolerate acts of violence against or by any member of the University community, including students, faculty, staff, and visitors, that occur in University offices, classrooms, residence halls, facilities, worksites, vehicles, or while a University employee is conducting University business or a student is participating in curricular or co-curricular activities on or off-campus. The University will provide educational information about, take reasonable measures to prevent, and respond to incidents of campus violence. The University seeks to support members of the University community who are victims of campus violence and to reduce the impact of violence on student and employee well-being and productivity.

As part of this policy, the University will not tolerate domestic violence in the workplace or educational setting, including harassment and violent or threatening verbal or physical behavior that may result in injury or otherwise places one’s safety and productivity at risk. The University is committed to assisting members of the University community who are victims of domestic violence. All faculty, staff, and students need to take seriously the problem of domestic violence and its effect on campus. Domestic violence affects people from all walks of life and can adversely affect the well-being and productivity of faculty, staff, and students who are victims, as well as co-workers and others. Other campus effects of domestic violence may include increased absenteeism, turnover, and health care costs.

Any member of the University community who violates this policy or uses any University resources to threaten or harass another person may be subject to disciplinary action, up to and including termination for employees, expulsion for students, and/or civil and criminal prosecution. Alleged violations by students will be referred to the Student Judicial Officer under the Student Conduct Code. A visitor who violates this policy may be removed from the property and reported to police authorities.

Any person who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a university facility, or while engaging in university-related activities is strongly encouraged to immediately contact the university official designated by the President. All supervisors and administrators must immediately contact the designated university official to report such alleged threats or violent acts. An individual who has experienced violent or threatening behavior is urged to seek support from a trusted person, which does not obligate either person to file a formal report.

All reports of incidents will be appropriately investigated. The university will promptly report instances of violence on campus to appropriate law enforcement agencies, as required, and fully cooperate with local law enforcement agencies during any investigation.

Definitions

Campus violence is any physical assault, or threatening or harassing verbal or physical behavior, occurring on University premises, in University facilities, or while conducting University business. It includes, but is not limited to, beating, stabbing, shooting, sexual assault, punching or striking, threatening or harassing communication or gestures, or harassment of any nature such as stalking.

Domestic violence is abusive or coercive behavior that serves to exercise control and power in an intimate relationship. The behavior can be physical, sexual, verbal and/or emotional. Domestic violence can occur between current or former intimate partners who have dated, lived together, or been married. It can occur in opposite-sex and same-sex relationships. Domestic violence is sometimes also referred to as intimate partner violence, relationship abuse, or dating violence.

A victim is a person who is subject to an act of violence or domestic violence as defined above.

A perpetrator is a person who commits an act of violence or domestic violence as defined above.

Procedures
Each university shall adopt procedures consistent with this policy to address campus violence, including domestic violence, in the workplace, educational environment, and university facilities. Universities that have previously adopted a domestic violence policy that is consistent with the requirements of the system-wide policy may continue to use it.
Each university shall designate one or more individuals(s) to whom reports of alleged campus violence should be made and one or more individual(s) who will be available to provide information, support, and referrals to individuals experiencing domestic violence. Each university will provide for notification of this policy and local procedures within the university community.
Investigations of reported incidents may be conducted by the university Human Resources office, UMS Investigations Coordinator, appropriate supervisor or manager, Student Judicial Officer, or applicable law enforcement agency, depending upon the specific circumstances.
Adopted procedures will include the following provisions regarding domestic violence:

  • Provide appropriate training for employees who are designated to assist individuals experiencing domestic violence on campus.
  • Provide appropriate support and assistance to faculty, staff, and students who are victims of domestic violence through the Employee Assistance Program, student counseling center, and/or other university and community resources. This may include confidential means for seeking help, resource and referral information, work schedule adjustments, relocation, or leave, as needed.
  • When a job performance or conduct problem is the result of an employee experiencing domestic violence, offer referrals and assistance. Ensure no faculty or staff member will be penalized or disciplined solely for being a victim of domestic violence in the workplace.
  • Involve faculty, staff, and students who are victims of domestic violence in developing and instituting approaches to assist them and collaborate with them to implement measures to protect their own well-being and that of others.
  • Provide information for faculty, staff, and students who are perpetrators of domestic violence to seek assistance. This may include providing information regarding counseling and certified treatment resources and, where feasible, facilitating assistance for employees and students.

UMA Campus Violence Policy and Procedures

Consistent with the University of Maine System Policy # 414-Campus Violence, the University of Maine at Augusta is committed to maintaining a respectful and safe learning and working environment. A campus culture of mutual respect and civility is a critical and necessary factor to achieve the University’s goal. Therefore, all faculty, staff and students are advised that the University will not tolerate acts of violence, including domestic violence, against or by any member of the University community or campus visitor in a University facility or at a University-sponsored event.

A member of the faculty or staff who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a University facility, or while engaging in university-related activities is strongly encouraged to immediately notify one of the following individuals:*

  • Sheri R. Stevens, Executive Director of Administrative Services and Director of Equal Opportunity
  • David Lane, Director of Human Resources
  • Robert Marden, Assistant Director of Administrative Services

Any student who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a University facility, or while engaging in university-related activities is strongly encouraged to immediately notify one of the following individuals:

  • Kathleen Dexter, Dean of Students
  • Laura Rodas, Coordinator of Community Standards and Mediation Officer

Faculty, staff and/or students at an off-Campus Center may contact the above individuals or may contact the Center Director to report such alleged incidents or threats. The Center Director will immediately notify the appropriate UMA administrator about the situation.

The University staff person who receives the information will provide appropriate information, support, and referrals to individuals experiencing threats or acts of violence including acts of domestic violence. The University staff person will talk with the victim to explore what course of action may be most appropriate. The University will provide information about local resources that are available to the victims of domestic or other violence. The University staff person will assist any individual who is a victim of domestic violence develop and institute approaches to assist them and will collaborate with them to implement measures to help protect their own well-being and that of others. UMA faculty and staff may also be referred to the Employee Assistance Program, other community resources, or campus counseling services. The University may assist the victim by making accommodations in the individual’s work schedule, work location, approved leave requests, etc. as appropriate.

The University may provide information to faculty, staff or students who are perpetrators of domestic violence regarding available community resources. This may include providing information regarding counseling and certified treatment resources and, where feasible, facilitating assistance to obtain these services.

University employees who violate this policy may be subject to disciplinary action up to and including termination. Students who violate this policy will be subject to disciplinary action in accordance with the University of Maine System Student Conduct Code. In addition, acts of violence may be reported by the University to the local law enforcement agencies.

*(The University will make available appropriate training and information about available resources to those employees who are designated to assist individuals experiencing domestic violence. )

Classroom Behavior

Please note information listed under Student Conduct Code.It is expected that students in ALL classrooms conduct themselves in such a manner as to not interfere with the educational experience of another student. Please keep in mind that your fellow student’s learning style, tolerance for chatter, or necessary conditions for concentration may differ from your own. Please be considerate and ask if you think there is a chance that you might be disturbing another’s learning. If your learning is being disrupted by another student: 1) inform the student(s) and allow them the opportunity to make the adjustment on their own; 2) if the problem persists, speak with the faculty member, site, center, or campus staff person monitoring your classroom; 3) if you attend at a site and are still not satisfied, contact your local center director; and, 4) if the problem persists, please report it to Kathy Dexter, dean of students in Augusta. Upon investigation, such cases may be brought before the Student Conduct Committee for disposition.

Confidentiality - Counseling

Individuals with the official title, counselor, employed by the University System are subject to the state and professional guidelines for counselors which protect a student’s rights and privacy. If a student seeks out a counselor, the information shared will not be shared with others, unless the student gives specific permission to do so. If a confidence cannot be maintained, the counselor has the responsibility to let the student know this before the student discloses information. A counselor is legally and ethically obligated to break a confidence if information is revealed which indicates a clear and imminent danger to an individual or to society. In such cases, the counselor must report the possible danger to those concerned and the appropriate professional workers and authorities.

Confidentiality - Release of Student Information

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student’s education records. The law applies to all schools that receive funds under an applicable program of the U. S. Department of Education. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student, or former student, who has reached the age of 18 or is attending any school beyond the high school level. Students and former students to whom the rights have transferred are called eligible students regardless of age. Eligible students have the right to inspect and review all of their education records maintained by the school. Schools are not required to provide copies of materials in education records unless, for reasons such as great distance, it is impossible for eligible students to inspect the records. Schools may charge a fee for copies. Eligible students have the right to request that a school correct records believed to be inaccurate and misleading. If the school decides not to amend the record, the eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the eligible student has the right to place a statement with the record commenting on the contested information in the record. Generally, schools must have written permission from the eligible student before releasing any information from a student’s record. However, the law allows schools to disclose records, without consent, to the following parties:

  • School officials whom the University has determined to have legitimate educational interest in that information. School officials include faculty and staff, and can include students and members of the public who serve on University committees.
  • Other schools to which a student is transferring
  • Certain government officials in order to carry out lawful functions
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for the school
  • Accrediting organizations
  • Individuals who have obtained court orders or subpoenas
  • Persons who need to know in cases of health and safety emergencies; and state and local authorities, within a juvenile justice system, pursuant to specific state law

Schools may also disclose, without consent, “directory” type information such as a student’s name, address, telephone number, university email address, date of birth, honors and awards, current major, degrees earned, enrollment status, dates of attendance, grade level, most recent educational institution attended, sports participation, and appropriate personal athletic statistics. However, students may request that directory information be suppressed by contacting the Registrar’s Office. If a student chooses to have directory information suppressed, the University will release information to those not authorized under the Act only in emergency situations. Students can make a request that their directory information not be released. Students must submit a Request to Suppress Directory Information form to the UMA Registrar’s Office. The request will be honored until such time as the student requests otherwise in writing. In the event that such written notification is not filed, the University assumes that the student does not object to the release of the directory information. Contact: Registrar’s Office in Augusta, Office of Admissions and Student Enrollment Services in Bangor.

Copyright Law

The Copyright Law of the U. S. (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy or reproduction is not to be used “for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or other reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. Video and other dynamic media are subject to additional restrictions and must be approved for use outside traditional face-to-face classroom use. Please contact Shiva Darbandi at 621-3347 with any copyright questions.

Drug Policy

The University of Maine at Augusta prohibits the unlawful possession, use, manufacture, or distribution of illegal drugs at any time on University property and at University activities. Persons known to possess, use, or distribute illegal drugs are liable to public law enforcement sanctions and University disciplinary action. Violation of state and federal laws and campus policies and procedures may result in disciplinary action and criminal proceedings, where applicable, up to and including expulsion or termination of employment and referral for prosecution.

Note: Conviction of a drug-related offense may affect a student’s ability to access federal financial aid programs. (See University Policy.)

Electronic Communication Devices

When on campus and/or attending class, students should demonstrate responsible behavior and respect for others in their use of electronic communication devices, e.g., cell phones, electronic games. Cell phone conversations should not be intrusive or distracting to other members of the University community. While in class, during exams, or participating in other group activities, the device should be turned off. When this is not feasible, the device should be set to vibrate or soft tone. The use of cell phones is prohibited in all UMA computer labs.

Equal Opportunity Complaint Procedure

Copies of the complete Equal Opportunity Complaint Procedure for the University of Maine System are available from the equal opportunity officer. It also is on reserve in the campus library. These procedures, both informal and formal, are designed to assist students and employees in dealing with and resolving sexual harassment and other discrimination complaints. See Sheri Stevens, equal opportunity officer, in Augusta.

The University of Maine System is committed to maintaining a respectful, fair educational and work environment, free from discrimination or harassment. The goal of the University is to prevent discrimination or harassment from occurring and to provide a means of raising and resolving complaints. The Equal Opportunity Complaint Procedure may be used by any employee or student of the University of Maine System who believes that he or she has been discriminated against or harassed based on race, color, religion, sex, sexual orientation, including transgender status or gender expression, national origin or citizenship status, age, disability, or veterans status. Sex discrimination complaints alleging discrimination based on marital status, pregnancy, or parental status may also be raised through this procedure.

These procedures provide a mechanism for employees and students to file complaints and for investigation and resolution of such complaints. The University is responsible for providing an environment free of discrimination and harassment whether or not an employee or student chooses to file a complaint using these procedures. Nothing in this document should be construed to limit the University’s ability to take corrective action when the University’s Non-Discrimination policy is violated.

General Information

Who may file a complaint
Any employee or student with a concern about discrimination or harassment should contact Sheri Stevens, University Equal Opportunity Officer, as soon as possible after the alleged incident. Any person may bring information or a concern about discrimination or harassment to the Equal Opportunity Officer. A complaint may be initiated by an employee or student who feels he or she has experienced discrimination or harassment, or by anyone with knowledge of an incident. When the complainant is not the person who may have experienced discrimination or harassment, the University’s ability to investigate and resolve the situation may depend on that person’s willingness to participate in the investigation.
The Equal Opportunity Officer will provide information about University policy and relevant laws, suggest ways to hand the complaint either informally or formally, and provide referrals to counseling or other support services, as needed. In any situation in which the person accused of discrimination or harassment is a student and a formal complaint is filed, the investigation will be conducted by the Student Judicial Officer under the Student Conduct Code. In such cases the Equal Opportunity Officer may serve as a consultant.

Alternate investigator
The University shall also provide a qualified alternate investigator in certain circumstances. Complaints may be made to the alternate investigator if the Equal Opportunity Officer is the subject of the complaint. A request that the alternate investigator handle a complaint may be made if there is a concern that the Equal Opportunity Officer has a substantial conflict of interest in connection to the complainant or the person accused. If the Equal Opportunity Officer files a complaint, it shall be investigated by the Investigations Coordinator in the System Office of Human Resources.

Confidentiality
Investigations will be conducted as confidentially as possible to protect the privacy and due process rights of both the complainant and the individual accused. Consultation with and involvement of other employees, supervisors and others will be strictly limited to those who may have information about the alleged incident, who need to know that a complaint has been made, or whose job responsibilities include equal opportunity matters. All those involved in a complaint process are strongly encouraged not to discuss information about the complaint within the University in order to protect their privacy, the privacy of others, and the effectiveness of the process. The complainant and the person accused may discuss the matter with family and others outside the University as necessary for support and guidance and may obtain assistance from University counseling professionals.

Supervisor’s responsibility
If a supervisor becomes aware of a discrimination or harassment concern regarding an employee’s behavior, the supervisor should consult with the Equal Opportunity Officer. The Equal Opportunity Officer and the supervisor will discuss the situation and together decide how to proceed.

Time limits
The people responsible for this process will seriously attempt to meet all deadlines, but failure to do so will not prevent the process from continuing. Deadlines in this procedure are intended to serve as outside limits for actions to occur. In the interest of everyone concerned, all matters should be handled as expeditiously as possible. All deadlines refer to calendar days.

Retaliation
Retaliation against anyone who makes a complaint of discrimination or harassment or who is involved in a complaint process is illegal and constitutes a serious violation of University policy. Retaliatory action will be regarded as a basis for a separate complaint under these procedures.

Informal Complaints
The University’s experience is that most complaints can be resolved through an informal process. By its nature an informal process is less procedurally detailed than a formal process. The informal process provides the maximum privacy and an opportunity for the earliest possible resolution for everyone concerned.
If the complainant wishes to explore an informal resolution of the problem, the Equal Opportunity Officer will provide assistance without fully investigating the allegation. The objective of the informal process is to seek a resolution to which all parties involved can agree. The Equal Opportunity Officer may suggest that the complainant speak directly to the accused person or may act as an intermediary. A complainant may request that the person accused not be informed of the complainant’s identity if this is not essential to resolve the complaint informally. The Equal Opportunity Officer may also gather information from other sources in an effort to resolve the complaint.
If the person accused elects not to participate in an informal process, the non-participation will not be considered as damaging evidence. Failure of the accused person to participate does not change the University’s responsibility to investigate and to make decisions based on available information.
Attempts to resolve an informal complaint will be completed within thirty (30) days from the date of the complaint. The complainant and the person accused will be informed of the outcome of the informal process. This notification may be oral. At the completion of the informal process if a formal complaint will not be filed, the complainant or person accused may request a letter from the Equal Opportunity Officer regarding the status of the complaint. If a complaint cannot be resolved informally, the complainant or the Equal Opportunity Officer may request a formal investigation.

Formal Complaints

Filing a complaint
An employee or student who wishes to file a formal complaint should contact the Equal Opportunity Officer. Investigation of a formal complaint will normally be conducted by the Investigations Coordinator in the System Office of Human Resources. The complaint should be filed as soon as possible after the alleged incident or unsuccessful efforts to resolve the situation informally. A formal complaint must be put in writing and signed by the complainant. The complaint shall specify the incidents giving rise to the complaint. When possible, dates and location of incidents and potential witnesses shall be identified.
The University will attempt to balance the wishes of a complainant who does not want to file a formal complaint with the University’s responsibility to investigate serious allegations and take prompt corrective action. A complainant who decides not to proceed with a formal complaint may be asked to state that preference in writing.

Notifying the person accused
The person accused of discrimination or harassment in a formal complaint will be informed in writing by the Equal Opportunity Officer within seven (7) days of both the allegations and the complainant’s identity.

Investigative process
The Investigations Coordinator will meet with the complainant and the person accused and may request to meet with them together. The Investigations Coordinator may also interview witnesses, supervisors, or other persons who have information about the alleged incident, and may review personnel or other records relevant to the complaint. Prior allegations, or findings about prior incidents of discrimination or harassment, shall not be considered in determining whether the present allegation has been substantiated.

Findings and remedies
The Investigations Coordinator will assess whether a violation of the University ’s non-discrimination or harassment policy has occurred and will submit findings in writing to the responsible administrator, the complainant, and the person accused within thirty (30) days of receiving the formal complaint. A copy of the findings will also be provided to the Equal Opportunity Officer. If the finding is that discrimination or harassment occurred, the Investigations Coordinator may discuss or provide information about appropriate remedies to the responsible administrator. The responsible administrator is the line administrator (for example, the dean, director, vice president, or president), who is responsible for acting on the findings and for making a decision regarding discipline of the person accused. Appropriate discipline may range from an oral reprimand up to and including termination, or any other appropriate remedial action.
In making a decision regarding discipline, the responsible administrator may consider properly established records of previous conduct and the seriousness of the violation. A complaint made more than twelve (12) months after the incident shall not be the basis for disciplining any person accused of discrimination or harassment. However, where there are allegations of discrimination or harassment made within the twelve (12) month period and a longer pattern or practice of discrimination or harassment exists, the responsible administrator shall consider the totality of events in determining appropriate discipline.
Before any disciplinary action is taken the responsible administrator shall discuss the findings and recommendations with the Investigations Coordinator, shall meet with the accused person, and shall offer to meet with the complainant. The responsible administrator may also interview other witnesses and review other relevant evidence. The accused person, the Investigations Coordinator, and the Equal Opportunity Officer will be notified of the decision of the responsible administrator in writing within fourteen (14) days. The complainant will be notified at the same time whether the allegations have been substantiated, what corrective action, if any, will be taken, and, in general, whether any discipline will be imposed. An employee who is disciplined after a complaint has been substantiated may grieve the discipline by filing a grievance according to the procedures in the appropriate collective bargaining agreement or non-represented employees’ grievance procedure.

Appeals of Formal Complaints
Either the complainant or person accused may file an appeal if (1) the findings include relevant factual errors or omit relevant facts, (2) relevant procedural errors are alleged, or (3) relevant issues or questions concerning interpretation of University policy are raised. An appeal must be made in writing to the Equal Opportunity Director for the University System within seven (7) days of being notified of the responsible administrator’s decision. The appeal must state the reason(s) for the appeal. The Equal Opportunity Director will review the written record and may request additional information from the Investigations Coordinator, complainant, person accused, responsible administrator, or others with direct knowledge about the complaint. The Equal Opportunity Director’s review will be completed within fourteen (14) days and will be reported in writing to the complainant, person accused, Investigations Coordinator, Equal Opportunity Officer, responsible campus administrator, and University president. The final decision on an appealed complaint rests with the University President. During an appeal, the University shall not impose any discipline on a respondent for the behavior which is the subject of the appeal.
At any point in the complaint process if the University believes that the accused person represents a danger to individuals or to operations of the University, the accused may be placed on a leave with pay.

Right to Representation

General
The complainant and the person accused have the right to representation as specified below. Any representative may attend any inquiry with the employee or student and may receive copies of documents, notice of proceedings, and copies of findings, but may not participate in the inquiry.

Bargaining unit members
The University shall inform a bargaining unit member who is the subject of a complaint of the member’s right to be accompanied by a grievance representative. An employee who files a complaint and who is a bargaining unit member may also be accompanied by a union representative.

Students and non-represented employees
A student or non-represented employee, as either complainant or accused, shall also have the right to be accompanied by another student or employee at the campus or other person.

Attorneys
Either the complainant or the accused may be accompanied by legal counsel when a formal complaint has been made.

Written Records
The kinds of written records relating to a charge of discrimination or harassment that may be placed in an accused employee’s official personnel file include: any document that has been mutually agreed to by the University and the employee; a letter issued by the responsible administrator to the employee at the conclusion of a formal investigation, which notifies the employee about discipline to be imposed or other remedies; a settlement agreement between the parties. Inclusion of such information in the personnel file shall be in accordance with the relevant collective bargaining agreement.
Other written records of informal or formal complaint investigations will be marked “CONFIDENTIAL” and will be retained in a separate and secure (locked) confidential file by the Equal Opportunity Officer and Investigations Coordinator.

Alternative Procedures
Employees are encouraged to use the Equal Opportunity Complaint Procedure to address any complaints of discrimination or harassment based on protected class status. However, an employee may elect to file a grievance under the provisions of the applicable collective bargaining agreement or non-represented employees’ grievance procedure, if the alleged incident is also a violation of the collective bargaining agreement or non-represented employees’ handbook. This action may be in addition to, or in the place of, the procedures described above. An employee who wishes to use the Equal Opportunity Complaint Procedure but also to preserve his or her right to file a grievance must ask for, and normally will be granted, an extension of the initial deadline for filing a grievance. Such a request shall be made in writing before the initial deadline for filing a grievance passes by the bargaining agent or the non-represented employee to the University administrator with authority to grant an extension.
Any complaint of discrimination or harassment filed under these procedures shall be processed even if the complainant also files a complaint or suit with an outside agency, including the Maine Human Rights Commission, U.S. Equal Employment Opportunity Commission, or U.S. Department of Education Office for Civil Rights.

Academic Freedom
Harassment based on sex, race, or other protected characteristics includes verbal conduct which has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive work or educational environment. However, harassment does not include verbal expression which is relevant to course subject matter, and University procedures for handling harassment complaints shall not abridge academic freedom.

Dissemination of Procedures
A summary of the Equal Opportunity Complaint Procedure will be provided to all employees and students. Periodic notices sent to students, employees, and supervisors about the University’s equal opportunity and sexual harassment policies will include information about the complaint procedure and will refer individuals to the Equal Opportunity Officer for additional copies.

1994 Equity in Athletics Disclosure Act

The Equity in Athletics Disclosure Act (EADA) is an annual report that colleges must file with the U.S. Department of Education Office of Postsecondary Education concerning intercollegiate athletic participation rates, staffing, and revenues and expenses, by men’s and women’s teams. The Department uses the data to report to Congress on gender equity in intercollegiate athletics. The electronic version is available through UMA Annual Equity in Athletics Report. A print version is available upon request by contacting the Office of Student Life.

Extracurricular Activities

Participation in extracurricular activities is an intrinsic part of the educational experience for many UMA students. Many of our finest students represent UMA through their participation in the arts, community service, athletics, etc. Students are urged, whenever feasible, to arrange class schedules to minimize conflicts with such obligations. Faculty members are also urged to make reasonable adjustments for students who must miss class time to represent UMA in extracurricular activities. To facilitate this process, students should notify their faculty of involvement in these activities at the beginning of each semester. Such students may be excused from attending classes but are not excused from any assigned class work or examinations. Faculty should be sensitive to the scheduling conflicts of these students and modify assignment and exam dates as necessary. With an athlete’s permission, the Athletic Department monitors their grades on a regular basis.

Financial Aid Satisfactory Academic Progress

For continued financial aid eligibility and compliance with federally mandated requirements, a Financial Aid Satisfactory Academic Progress Policy is provided to financial aid recipients of UMA. All students receiving financial aid must successfully complete a given number of credits in comparison to those attempted and students must maintain a specified cumulative grade point average. A student is also required to complete the program within a specified time frame. An online copy of the policy is available at here or in person at the Office of Financial Aid in Augusta.

Firearms (Possession of)

Please see Possession of Weapons, Firearms and/or Ammunition.

Free Speech & Assembly Policy

1. Policy Statement
The primary purpose of an academic community is to search for truth. Indispensable to that search is the freedom to think as you wish and to speak as you think. Therefore, in keeping with the purpose of the University of Maine System there shall be no restrictions, on any of its campuses, placed on the fundamental rights of free speech and assembly except those necessary to protect the rights of others and to preserve the order necessary for the University to continue its function as an institution of higher education.
The entire outdoors of the campus is open to any form of expression or opinion by students, faculty, staff, and invited guests; the only limitations being that normal University functions may not be disturbed and the free flow of traffic may not be disrupted. Individuals or groups wishing to use outdoor facilities shall contact the executive director of administrative services within a reasonable time in advance for permission of their use. Inside facilities that are used for scheduled meetings are also to be made available on a nondiscriminatory basis; these shall also be scheduled through the Office of Administrative Services.

2. Interpretations

  • The policy statement does not guarantee the right to demonstrate in corridors, lobbies, or in any other part of buildings that are normally used for scheduled meetings. The right to protest recruiting, or anything else is guaranteed in the policy statement, but such protests must take place outside buildings or in scheduled inside facilities; and these inside facilities must be made available on a non-discriminatory basis.
  • Lockouts clearly border on, if they do not always actually constitute, prior restraints to free expression; for this reason, they are to be avoided.
  • Members of the University faculty and staff have all the rights protected by the Free Speech and Assembly Policy.
  • Groups and organizations planning activities under the Free Speech and Assembly Policy are encouraged to notify the dean of students 72 hours in advance of the event.
  • Sponsoring groups (recognized organizations and ad hoc campus groups) will be held responsible for the behavior of their guests in accordance with University regulations.
  • Physical interference with activities carried on within the framework of the Free Speech and Assembly Policy is unacceptable. This prohibition includes such actions as throwing objects of any sort, bodily contact for the purpose of interference and removal of demonstration materials from any individual participants.
  • Appropriate sanctions for violations of relevant sections of the UMA Student Conduct Code will be imposed through the procedures outlined in the Code. Students and non-students are also subject to relevant local, state, and federal laws.

Guests (Including Children) in the Classroom

Guests (including children) are not normally allowed to attend UMA classes. Only in the event of an emergency and/or non-routine situation may a student seek an exception to this policy. If not already prohibited in the course syllabus, the request for an exception must be made to the responsible faculty member prior to bringing the guest into the classroom. Faculty members have the authority to decide if guests may be allowed in the classroom. Faculty and the student will consider issues of safety and may consider the appropriateness of course content in making such decisions. It is the student’s responsibility to make sure guests do not disrupt the educational environment of the class. If the guests do cause a disruption, the faculty member shall request or insist that the guest(s) leave or be removed from the classroom.
Faculty and students must also abide by the University policy that prohibits children under 18 from entering University laboratories, shops or other potentially hazardous work areas without the written permission of the Executive Director of Administrative Services.
This policy applies to both campuses. Centers and sites may have a different policy. In the event that no policy exists at a center or site, the UMA campus policy will be in effect. This policy does not apply to other campuses of the University of Maine System where their own policies supersede this one.

Harassment

This section provides information to increase awareness about discriminatory and non-discriminatory harassment. It:

  • Identifies discriminatory harassment and how it differs from non-discriminatory harassment
  • Describes what to do about harassment and who must report it
  • Explains where to get help if you believe you may be experiencing harassment

The University of Maine System is committed to providing an educational and work environment that recognizes and respects the dignity of all students, faculty, and staff. Harassment of any form undermines this important commitment and is not acceptable within the university community.

Words and actions can damage morale, motivation, and community. The pain inflicted might be intentional or accidental, but if it prevents or unreasonably interferes with an individual’s ability to perform his or her job or participate in educational programs, it is inappropriate and may violate University policy.

We must be sensitive to the harmful effects of behavior. We can express our opinions and voice even strong disagreement without using statements or actions that personally attack others.

Balancing individual and group rights and responsibilities and promoting respect, civility, and a sense of community are sensitive matters that require attention by each student, faculty, and staff member at our universities.

UMS Policies Prohibit Harassment

UMS Board of Trustees Equal Opportunity Policy : “In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System shall not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status or gender expression, national origin, citizenship status, age, disability, genetic information, or veterans status in employment, education, and all other areas of the University…The University will regard freedom from discrimination and discriminatory harassment as an individual employee and student right which will be safeguarded as a matter of policy.”


UMS Board of Trustees Campus Violence Policy: “The University will not tolerate acts of violence against or by any member of the University community … Campus violence is any physical assault, or threatening or harassing verbal or physical behavior occurring on University premises, in University facilities, or while conducting University business.”

WHAT IS HARASSMENT?

Harassment is unwelcome behavior that creates a hostile or intimidating working, educational, or living environment. It also includes behavior that unreasonably interferes with an individual’s academic or job performance and opportunities.

Harassing behavior may be verbal, written, physical, or graphic (including on-line postings and messages). All types of harassment are prohibited by University policies.

DISCRIMINATORY HARASSMENTDiscriminatory harassment occurs when unwelcome behavior is directed toward an individual based on protected class status, including race, color, sex, sexual orientation including gender identity and gender expression, age, national origin, citizenship, genetic information, or veterans status.Discriminatory harassment is also prohibited by both state and federal law.More information about discriminatory harassment based on sex is provided in the UMS Sexual Harassment brochure online at www.maine.edu/pdf/sexharasbroc.pdf.NON-DISCRIMINATORY HARASSMENTNon-discriminatory harassment is harassment that is not based on a person’s protected class status. Examples of non-discriminatory harassment include harassing a student for being a member of a conservative campus club or harassing an employee who is new to the department.

All forms of harassment constitute misconduct when committed by an employee and a violation of the Student Conduct Code when committed by a student. Discriminatory harassment is also a violation of the University’s Equal Opportunity and Sexual Harassment policies, and non-discriminatory harassment may be a violation of the Campus Violence Policy.

Not every unpleasant interaction, offensive comment, or disagreement constitutes harassment. Harassment occurs when unwelcome behavior creates a hostile environment or unreasonably interferes with an individual’s academic or job performance and opportunities. However, even if conduct does not meet the narrow definition of harassment under University policies or the law, it may be inappropriate in the workplace or the educational environment and could lead to corrective or disciplinary action.

 

WHAT YOU CAN DO ABOUT HARASSMENT

If you are a student or employee who experiences or witnesses harassment:

SPEAK UP. If someone’s behavior makes you uncomfortable, say so clearly and without delay. Tell the person that the behavior is unwanted and that it needs to stop. You are not required to talk with the person directly, but that is often the simplest and most effective way to get the behavior to stop.

KEEP RECORDS. Write down what happened. Include names, dates, times, witnesses, and a description of what the person did or said as well as your response.

TELL SOMEONE. Being quiet or stoic about the behavior enables it to continue. If you need assistance approaching the person whose behavior is offensive or if the behavior is severe, talk to your supervisor, advisor, or another University official. If the person you believe is harassing you is your supervisor or advisor, go to someone else. Each campus has designated resources listed in this brochure where you can find someone to listen to your experience and guide you.

If you are a supervisor, administrator, faculty member, staff member in a residence hall or athletic program, or police officer:

You have a responsibility to take action when you become aware of any form of harassment by reporting it to the appropriate office. Under state and federal law you also have a legal responsibility to stop discriminatory harassment.

Supervisors include department chairs and directors, administrators, and any other person who is responsible for the work of another employee, including student employees.

If someone reports harassing behavior to you, listen carefully and encourage the person to contact the applicable campus resource office listed in this brochure. If the person does not wish to contact the applicable office or if you witness harassing behavior directed toward a student or employee, it is essential that YOU advise the applicable campus office. There are different resource offices depending on whether the alleged harassment is discriminatory or non-discriminatory and on whether the alleged harasser is an employee, a student, or someone from outside the University.

If you are a faculty member:

Be aware of classroom behaviors and interactions with students that may constitute or be perceived as harassment. Be aware of how interactions with other faculty may cross the line between energetic discussion and harassment that creates a hostile environment.

If a student engages in harassing conduct in your class, you have a responsibility to take action to intervene effectively. Contact the Student Conduct or Dean of Student’s office to report the situation and get assistance in addressing it.

Discuss the issue of harassment with your colleagues.

HOW TO REPORT HARASSMENT AND GET HELP

For all situations alleging that a student has engaged in discriminatory or non-discriminatory harassment, contact the campus Student Conduct Officer or Dean of Students. The reported conduct will be handled as provided in the Student Conduct Code, available online at http://www.maine.edu/about-the-system/board-of-trustees/policy-manual/section501

Discriminatory Harassment by an Employee or Third Party

The University has an Equal Opportunity Complaint Procedure to deal with concerns and complaints about discriminatory harassment by an employee or third party (an individual who is neither an employee nor student). The procedure is available online at http://www.maine.edu/about-the-system/system-office/human-resources/equal-opportunity-complaint-procedure-2/ or from your campus Equal Opportunity Office.

The campus Equal Opportunity Office will discuss with you both informal and formal options for resolving the problem. The goal of the informal process is to assist you in resolving the matter in a way that is acceptable to everyone. If the problem cannot be resolved informally and the person with whom you have a problem is an employee, the Equal Opportunity Director can help you file a formal complaint.

A formal complaint will be investigated by the University of Maine System Office of Human Resources. An impartial investigator will talk with individuals, gather documents, and determine whether discriminatory harassment, violation of other University policy, or other misconduct has occurred.

Non-Discriminatory Harassment by an Employee or Third Party

Report concerns or complaints about non-discriminatory harassment by an employee or third party (an individual who is neither an employee nor student) to the campus Human Resources Office.

Both formal and informal processes are available to respond to complaints of non-discriminatory harassment.

Reporting Requirements Under Title IX

Federal law – Title IX of the Educational Amendments Act of 1972 – prohibits sex discrimination, including sexual harassment and sexual assault, in educational institutions.

Title IX requires that faculty members, staff who work in residence halls or athletic programs, police officers, supervisors, and administrators MUST report sexual harassment or sexual assault that they witness or receive information about.

Retaliation against anyone for making a complaint, reporting alleged harassment, or participating in an investigation of alleged harassment is a violation of University policy and the law andwill not be tolerated.

WHAT IS A HOSTILE ENVIRONMENT?

A hostile environment is created when unwelcome behavior is either severe or pervasive.

  • SEVERE: Conduct does not necessarily have to be repeated to constitute harassment. If sufficiently severe, single or isolated incidents can create a hostile environment. While there is no definition of what constitutes “severe” behavior, severity may be determined by whether the behavior is physically threatening or humiliating as opposed to being merely offensive.
  • PERVASIVE: A series of lesser incidents may also have a cumulative effect over time of creating a hostile environment.

Contact these offices for assistance or to file a complaint

For Discriminatory Harassment by an Employee or 3rd Party contact Title IX Coordinator
For Non-Discriminatory Harassment by an Employee or 3rd PartyFor Harassment by a Student contac Title IX Coordinator or
University of Maine at Augusta

University College (Centers)Director of Equal Opportunity

Farmhouse

621-3110Director of Equal Opportunity

Farmhouse

621-3110Coordinator of Community Standards & Mediation

Randall Student Center

621-3226

Allegations of discriminatory harassment may also be filed with:

Maine Human Rights Commission Office for Civil Rights OCR.Boston@ed.gov

51 State House Station U. S. Department of Education

Augusta, ME 04333 5 Post Office Square

(207) 624-6290 Boston, MA 02109

(617) 289-0111

FREEDOM OF SPEECH

Freedom of speech is of paramount value to our University. The constitutional rights of all members of the University community to express themselves must be protected, not punished. Great care must be taken not to inhibit open discussion, debate, and expression of personal opinion, particularly in the classroom.

As students, faculty, and staff and as an educational institution, we can individually and collectively use “more speech” to prevent and respond to offensive protected speech by others.

We can:

  • Promptly and clearly speak out against offensive words and actions when they occur.
  • Be models of the type of civil, respectful behavior that is expected of everyone in the University.
  • Resolve disputes in a constructive manner through discourse, mediation, and education.
  • Actively work to promote a campus climate and work environment that is inclusive and welcoming to all persons.

However, freedom of speech is not a shield behind which a person can harass others. “Fighting words” – words that would provoke a reasonable person to respond with violence – may constitute harassment and are not protected free speech. Neither is slander or libel.

When verbal conduct is severe or pervasive, directed at an individual or group, and creates an intimidating or hostile environment or unreasonably interferes with a person’s work or academic performance, it is harassment.

Non-Discrimination Notice

The University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information, or veterans status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: campus Equal Opportunity Director or Director of Equity & Diversity, University of Maine System, 16 Central Street, Bangor, Maine 04401, voice (207) 973-3372, TTY 711 Maine Telecommunications Relay Service (MERS).

 

 

A brochure is available in alternate format upon request. This brochure was developed by the System Office of Human Resources and the UM Equal Opportunity Office, in collaboration with Indigenous Resistance Against Tribal Extinction (IRATE). Parts of this brochure are adapted with permission from a publication by Oregon State University.

OHR 2014

Hazing

In accordance with the policy of the State of Maine as set forth in Chapter 159 of the Public Laws of 1983 (20-A M.R.S.A. 10004), the Board of Trustees of the University of Maine System reaffirms its policy that the injurious hazing of any student enrolled at any institution of the University of Maine System is prohibited. In order to implement that policy and comply with State Law, the Board of Trustees of the University of Maine System adopts these rules:

  1. No person or organization shall create, or permit to exist, any situation that recklessly or intentionally endangers the mental or physical health of a student enrolled at any institution of the University of Maine System.
  2. Each organization affiliated with any institution of the University of Maine System shall adopt and include these rules as part of its by-laws or other governing document. Each such organization shall advise the Office of the President of each campus with which it is affiliated, in writing, within sixty days after the adoption of this policy, of such adoption and inclusion; and shall thereafter notify the Office of the President, in writing, forthwith, of any change or amendment relating to these rules or to such adoption and inclusion.
  3. Any organization affiliated with any campus of the University of Maine System that violates these rules shall lose all right to conduct activities on any campus of the University of Maine System and all right to receive any other benefit of affiliation with any campus of the University of Maine System.
  4. Any person associated with any institution of the University of Maine System as a student, administrator, faculty member or in any other capacity, whose conduct violates these rules, shall be subject to suspension, expulsion, or other appropriate disciplinary action.
  5. Any person, not associated with the University of Maine System, whose conduct violates these rules shall be ejected from, and shall thereafter be banned from re-entering, any campus of the University of Maine System.
  6. Any disciplinary action, penalty, or sanction enforced under these rules for conduct violating these rules shall be in addition to, and not in limitation of, any other civil law or criminal law process, procedure or penalty arising from the conduct concerned.
  7. The administration and enforcement of these rules within each institution of the University of Maine System shall be the responsibility of those persons and administrative officers at each campus of the University of Maine System who have responsibility for the administration and enforcement of the Student Conduct Code. Such administration and enforcement shall be pursuant to the Student Conduct Code and in accordance with the policies and procedures including, without limitation, the appeal procedures of that Code.
  8. A copy of these rules and of the Student Conduct Code shall be given to all students enrolled at each institution of the University of Maine System. Appropriate announcements of the existence of these rules, of the Student Conduct Code, and of the availability of copies shall be made at least annually through appropriate and usual campus notification procedures. The failure of any student, administrator, faculty member or any other person associated with the University to have received such copies or to have actual knowledge thereof shall not be justification for, or excuse, any failure to comply with the said policy or these rules.

Health Insurance Portability & Accountability Act (HIPAA)

On August 21, 1996, Congress enacted The Health Insurance Portability and Accountability Act (HIPAA), which established a set of national standards for the protection of certain health information. The University, as a covered entity, is responsible for maintaining these standards.

Immunization, Maine State Immunization Law

Maine state law requires students (all full-time students and part-time degree students) born after 1956 to provide proof of immunization or immunity to measles, mumps, rubella, diphtheria, and tetanus before attending classes. Documentation must be provided to the Registrar’s Office in Augusta in order to comply.

International Students

All foreign nationals, including those with “F” or “J” student status, must report to the international student advisor as soon as possible after arrival in this country. Additionally, all must register with this advisor at the beginning of each academic year. Please contact the Advising Center at 621-3149 or 1-877-UMA-1234, Ext. 3149, in Augusta, for information about meeting UMA and U. S. Immigration and Naturalization service regulations.

Lockerts (Student Use)

A limited number of lockers are available on the Augusta campus (Richard J. Randall Student Center) for use by registered students on a first-come, first-served basis. Students must supply their own locks and the University assumes no liability for items stored in the lockers. All lockers must be emptied out by 5 p.m. on the last day of the semester, after which the University will remove the lock and transfer the contents of the locker to the Lost and Found. The Lost and Found is located at the Enrollment Services Center in the Randall Student Center. Contact: Office of Student Activities/Student Life in Augusta.

Messages

Except in cases of serious emergency, the offices cannot accept messages for students. Messages for faculty may be left in the college offices or on their office telephone voice mail. Students are encouraged to inform their children and child care providers of their schedule and whereabouts while on campus. Emergency messages should be directed to: Enrollment Services Center in Augusta, Admissions and Student Enrollment Services in Bangor.

Open Campus Policy (Job Recruiting)

UMA supports a policy of open campus recruiting. We believe that any legal organization offering career opportunities for University graduates should be granted the privileges of scheduling and holding student interviews on campus within the limits of available time and facilities. When granted such privileges, they should be considered authorized visitors to the University and entitled to the same rights and protections as are accorded to members of the University family under the provisions of existing policy regarding free speech and assembly and the Student Conduct Code.

Parking

Permission to operate and park a vehicle on the campus is a privilege granted by the University. There are reserved spaces for drivers with disabilities and University vehicles. All other vehicles must park in designated parking areas in order to keep roadways and passages open for emergency vehicles. Illegally parked vehicles will be towed. Parking stickers are available for students at the Augusta and Bangor campuses. Parking areas are clearly marked. Parking overnight is by permission only. Contact the Office of Administrative Services in Augusta and Bangor.

Pets on University Property

The University of Maine at Augusta is dedicated to providing a safe and friendly environment for its community members and visitors to our campuses. While it is recognized that many pets are well behaved, there are people who may have allergies or fears that could cause a pet to interfere with the ability of those individuals to complete their work or their studies.

  • It is the policy of the University of Maine at Augusta that pets will not be allowed in University buildings. This policy does not apply to service animals brought to campus to provide assistance to persons with disabilities.
  • All pets on University property must be kept on leashes at all times.
  • Pets must not be left unattended while on University property, i.e. in automobiles or outside buildings.
  • Owners of pets shall be held responsible for any personal or property damage inflicted by their pets.
  • Owners or caretakers of pets must clean up after their pets.

Possesion of Weapons, Firearms and/or Ammunition

Normally, the possession of weapons, firearms and/or ammunition is prohibited on any UMA campus. Possession of a valid concealed weapons permit authorized by the State of Maine is not an exemption under this policy. This policy, however, does not deny possession of firearms and ammunition by duly authorized law enforcement officials when such possession is unavoidable. Any employee violating this policy may face disciplinary action up to and including termination. A student who violates this policy may face disciplinary action up to and including dismissal. A visitor who violates this policy may be removed from the property and reported to police authorities. Questions concerning the authority of an employee or campus visitor to carry weapons, firearms or ammunition should be directed to the Office of Administrative Services in Augusta. Questions concerning the authority of a student to carry weapons, firearms or ammunition should be directed to the Dean of Students in Augusta.

Registration for Students under the Age of 17

Students under the age of 17 must follow specific policies and procedures to enroll in University credit courses. Please contact the Registrar’s Office in Augusta for information and the required forms.

Release of Student Information

(see Confidentiality)

Repeating a Course

When a student retakes a course, the most recent grade will be the grade used to compute the grade point average. The previous grade will remain on the record but will not be entered into the computation of the grade point average. Please note: As of July 1, 2011, a federal regulation was established stating students may not receive federal financial aid funding for more than one repetition of a previously passed course. In most cases, a passing grade is defined as D- or higher or P for passing (for pass/fail course grading). A review of repeated courses will generally be completed by financial aid after financial aid has been disbursed and may result in the reduction of financial aid. Please pay attention to repeated courses and contact financial aid if you have questions.

Residence Classification Policy

A student is classified as a resident or a non-resident for tuition purposes at the time of admission to the University. Prospective students should contact the Office of Admissions and Records if they have a question on their residency status. Students enrolled as non-residents who have reason to believe their residence status has changed may contact the executive director of administrative services in Augusta who has full details of the current rules governing residence.

School Closing Policy*

As a general rule, classes will not be cancelled if the campus roadways and parking lots are usable and the police have not limited travel on major highways and arteries. These factors also are considered in the closing of the centers. Please note that the closing of public schools, etc., will not necessarily mean UMA is closed. Regardless of UMA’s decision regarding closing, students must decide for themselves whether or not it is prudent to travel to the campus, a center, a site, or a clinical facility.

In the event of an emergency condition occurring during the night, necessitating closing or delaying the opening of the Augusta and Bangor campuses, a decision will normally be made by 6:00AM for day classes. In the event of deteriorating conditions during the day, listen for updates. Every effort is made to give students two (2) hours’ notice of any cancellations, but unanticipated weather conditions and concerns for safety may sometimes require shorter notification.
School closing announcements are indicated by an Emergency Notice box appearing on UMA’s home page. Students can also sign up for UMA Alerts, which is a way to receive weather closure and emergency information via cell phone and email. Notice of closing is normally made on local television stations; listings of specific stations used are posted in classroom areas. When possible, notice of closing is available by calling 621-3000 or 1-877-UMA-1234. Bangor students may call 262-7700.

*May also apply to emergency situations other than weather.

Selling, Soliciting, Advertising & Speaking on Campus

UMA encourages appropriate participation of on-campus groups and the general community in activities of mutual benefit on the premises of UMA while protecting the central educational purposes of the University and assuring no unfair competition with local businesses. Any individual or group, on campus or off, wishing to engage in any solicitation (including commercial sales, fund raising, and distribution of literature) must apply for permission. Contact: Administrative Services in Augusta or Bangor.

Sexual Harassment Policy

What is Sexual Harassment?
Sexual harassment is unwelcome sexual attention that is a form of illegal sex discrimination under federal and state law. It is usually repeated behavior, but could be one serious incident. Sexual harassment may be blatant, as in:

  • sexual assault
  • stalking
  • deliberate touching, pinching, caressing
  • attempts to fondle
  • pressure for dates or sex
  • requests for sex in exchange for grades or promotions.

Or sexual harassment may be more subtle – like staring, sexual jokes, or teasing, sexually demeaning remarks.

Although such forms of harassment may be unintentional, persistent or severe sexual behavior and words are harassing if the conduct unreasonably interferes with an individual’s work or academic performance or creates an intimidating, hostile, or offensive working or educational environment. When the harassing conduct is not sexual, but is based on someone’s gender, it can also contribute to creating a hostile environment.

Sexual harassment usually occurs in situations where one person has power over another, but it can also occur between equals. Both men and women can be sexually harassed, though women are most often victimized. Sexual harassment can also occur between members of the same sex.

What Kinds of Behaviors May Lead to Complaints?

Not all of the following examples are severe or pervasive enough to be sexual harassment, but all of them involve problematic or questionable behavior that may lead to complaints.

Rachel’s major requires an internship with a community agency. Her supervisor at the agency has been sending her sexually explicit e-mail with links to sexually graphic web sites. Rachel is nervous about continuing her weekly meetings with him.

At June’s work-study job, her supervisor repeatedly makes jokes with sexual overtones. He promises her a promotion if she will work after hours in his apartment on a “special” project.

In one of Karen’s classes, the professor frequently makes derogatory comments and jokes about women that have sexual overtones. Karen finds them so insulting that she is thinking about dropping the course.

Jim, a custodian in the women’s residence hall, has a good relationship with the students. He likes to linger and chat with them and sometimes goes into their rooms to talk. One young woman, uncomfortable with Jim’s friendliness, is thinking of moving to a different hall.

Robert is an older student with a 3.9 G.P.A. The graduate assistant teaching his lab section asked him to go out with her several times. Robert said no and made excuses. Now his papers are getting low grades. He is sure that it is in retaliation for his refusals.

For some time, Vicki has listened sympathetically when her boss talks about his bad marriage. Now he wants her to listen over drinks after work. Vicki is uncomfortable and her boyfriend is jealous.

Philip is a student who openly supports gay and lesbian rights. He was pushed to the ground by a group of other students and interrogated about his own sexual preferences while two students made blatant sexual gestures.

Norma is in a tenure track position. She begins dating John, a tenured professor in the department. After several months, Norma realizes that John is interested in a more serious relationship than she is. But she is worried about breaking off their relationship because John sits on the peer review committee that will consider her reappointment.

A resident in Mary’s hall has been “coming on” to her; though she tries to ignore his behavior, it is getting worse. He stares at her, comments on her clothing and plays with her hair. Late last night he came to her door loudly asking to sleep with her, and wrote obscenities on her memo board when she refused. Mary’s friends are saying, “Watch out for him.”

What is the University’s Policy?

The University of Maine System is committed to providing a positive education and work environment for all students and staff. Sexual harassment, whether intentional or not, undermines the quality of this climate and is against the law. The University has a legal and ethical responsibility to ensure that all students and employees can learn and work in an environment free of sexual harassment. The Board of Trustees has adopted this policy regarding sexual harassment:

Sexual harassment of either employees or students is a violation of federal and state laws. It is the policy of the University of Maine System that no member of the University System community may sexually harass another. In accordance with its policy of complying with non-discrimination laws, the University System will regard freedom from sexual harassment as an individual employee and student right which will be safeguarded as a matter of policy. Any employee or student will be subject to disciplinary action for violation of this policy.

In conformance with this policy, the University of Maine System will ensure fair and impartial investigations that will protect the rights of the person(s) filing sexual harassment complaints, the person(s) complained against, and the institution or unit. Retaliation against anyone who makes a complaint of sexual harassment or who is involved in a complaint process will not be tolerated.

Consenting relationships may constitute sexual harassment under this policy. When a professional power differential exists between members of the University of Maine System and a romantic or sexual relationship develops, there is a potential for abuse of that power, even in relationships of apparent mutual consent. Faculty and staff members are strongly advised not to engage in such relationships. Further, the University System prohibits the abuse of power in romantic or sexual relationships.

To assure that power is not abused and to maintain an environment free of sexual harassment, a faculty or staff member must eliminate any current or potential conflict of interest by removing himself or herself from decisions affecting the other person in the relationship. Decisions affecting the other person include grading, evaluating, supervising, or otherwise influencing that person’s education, employment, housing, or participation in athletics or any other University System activity.

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

  1. submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or education;
  2. submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting the individual; or
  3. such conduct interferes with an individual’s academic or work performance or creates an intimidating, hostile or offensive employment, educational or living environment.

This policy is currently under review.

What Are the Effects of Sexual Harassment?

People who are subjected to sexual harassment often feel powerless to stop the situation.Especially in this culture, where “no” is often heard as “yes,” verbal refusals are frequently ineffective. People may also fear retaliation if they say “no.”

People who experience sexual harassment often blame themselves. Others may also blame them for the problem, rather than holding the harasser responsible for the behavior.

All effects are harmful. Sexual harassment is not funny; it is degrading and upsetting. It is not “just the way things are.” People who feel harassed have dropped courses, changed majors, avoided advisors, even quit jobs or school.

What About “Consenting” Relationships?

University policy strongly discourages consenting romantic or sexual relationships between members of the University community when one person has power or authority over the other. The trust and respect that students have for faculty and other staff can make it difficult for them to freely reject sexual advances. Because faculty and staff have the power to give or withhold rewards such as praise, grades, and recommendations, this further limits the extent to which a sexual relationship between faculty or staff and students can be considered truly consensual. There are similar problems with an apparently consenting relationship between supervisor and employee. Even if a subordinate student or employee does not appear to object to a sexual relationship, this does not mean that the person welcomes the relationship. Moreover, someone else may claim that the participant in a consenting relationship received preferential treatment and may file a complaint of sex discrimination against the faculty member or supervisor.

Some students – such as RA’s and peer tutors – may also be in a position of apparent authority over other students and should be alert to the risks of consenting relationships.

Sexual relationships that may result in complaints of sexual harassment or sexual favoritism and that create a conflict of interest include, for example, those between:

  • A faculty member and student who is enrolled in the faculty member’s course, who is enrolled in a program for which a course taught by the faculty member is a requirement, who is an advisee of the faculty member, or whose academic work is supervised by the faculty member;
  • A faculty or staff member and student if the faculty or staff member is in a position to evaluate or otherwise influence the student’s education, employment, housing, or participation in athletics or any other University activity (staff members include, for example, graduate assistants, administrators, coaches, advisors, program directors, counselors, health center staff, and residential life staff);
  • An employee and that person’s supervisor; a department chair and a faculty member in the same department; an administrator and a faculty or staff member in a department under that administrator’s direction;
  • An untenured faculty member and a tenured faculty member who participates in peer recommendations about the untenured person.

If a faculty or staff member becomes sexually or romantically involved with a subordinate student or employee, the faculty or staff member must remove himself or herself from any decisions affecting the other person as soon as practicable. This is necessary to avoid a conflict of interest and the potential for sexual harassment or sexual favoritism. The faculty or staff member should speak with his or her supervisor about appropriate ways to transfer such responsibilities.

How Are Complaints Handled?

The University has an Equal Opportunity Complaint Procedure to deal promptly and fairly with concerns and complaints about discrimination or harassment. Any student or employee who feels that he or she has experienced sexual harassment, and anyone with knowledge of an incident, should contact his or her supervisor, the campus Equal Opportunity Officer (if the alleged harasser is an employee), or Student Judicial Officer (if the alleged harasser is a student) as soon as possible after the incident. Any supervisor who becomes aware of a problem must promptly contact the Equal Opportunity Officer or the Student Conduct Officer. If the Equal Opportunity Officer or Student Conduct Officer has a substantial conflict of interest regarding either the complainant or the person accused, an alternate may be requested.

Complaints are handled as confidentially as possible to protect the rights of both the complainant and the person accused. Retaliation against anyone who makes a complaint or participates in a complaint process is not tolerated. The complainant and the person accused have certain rights to representation during the complaint process.

The Equal Opportunity Officer or Student Conduct Officer discusses informal and formal options for resolving the problem. The goal of the informal process is to seek a resolution acceptable to everyone involved. Many concerns can be addressed through the informal process, which provides the maximum privacy and an opportunity for the earliest possible resolution.

If the complainant chooses or if a problem cannot be resolved informally, the complainant may request a formal investigation. When the person accused of sexual harassment is an employee and a formal complaint is filed, an investigator external to the campus conducts the investigation under the procedure in the Equal Opportunity Complaint Procedure. When the person accused of sexual harassment is a student and a formal complaint is filed, the Student Conduct Officer conducts the investigation according to the procedure in the Student Conduct Code.

When the person accused is an employee or a person from outside the University, the Investigations Coordinator conducts the investigation. An appropriate administrator then decides whether the complaint has been substantiated and what corrective action will be taken. When charges of sexual harassment are substantiated, severe discipline may result, up to and including termination for an employee or dismissal for a student.

The Equal Opportunity Complaint Procedure is available online at http://www.maine.edu/about-the-system/system-office/human-resources/equal-opportunity-complaint-procedure-2/ and in the Equal Opportunity, Human Resources, and Student Affairs Offices. All members of the University community are encouraged to use this procedure. Sexual harassment complaints may also be filed with the Maine Human Rights Commission, State House Station 51, Augusta ME 04333, (207) 624-6290 or with the U.S. Department of Education Office for Civil Rights, 5 Post Office Square, Boston, MA 02109, (617) 289-0111 . Employees may choose instead or in addition to file a grievance.

Remember, the University’s goal is to prevent or, when necessary STOP sexual harassment on campus. There are many resources directed toward these goals. The first step is yours – SPEAK UP!

What Can You Do About Sexual Harassment?

As someone who has experienced or may experience sexual harassment—

Set your own boundaries. Say “NO” emphatically and clearly when you are asked to go places, do things, respond to questions, or engage in situations that make you uncomfortable. Do not worry about offending the other person or hurting his or her ego. Take care of yourself first.

Be aware of situations and people who may harm you. Don’t ignore others’ warnings about particular people or social settings. Acknowledge their concern for you and for themselves. Trust your own instincts about possible danger.

In an uncomfortable situation, be direct and honest, and remove yourself from the situation immediately. Regardless of your previous behavior or signals you may have given earlier, you have the absolute right to halt any sexual exchange at any time. Accept this right and act on it. If someone tells you to stop an encounter, listen to her or him and respect that request. Anything else is harassment.

Tell someone. Being quiet or stoic about sexual harassment lets it continue. Talk to other students or co-workers; you may not be the only one harassed by this person. Report the harassment to the appropriate University staff. Do not blame yourself and do not delay.

Keep records. Write down dates, places, times, witnesses, and the nature of the harassment – what was done and said and your response. Later it may be important for you to remember the details of incidents.

As a student, respect the rights and preferences of all members of the University community. Support another student who comes to you with a problem by encouraging her or him to report sexual harassment to appropriate University personnel. Be aware that sexual harassment complaints against students often involve excessive alcohol consumption. However, the use of alcohol or drugs does not excuse sexual harassment or diminish the seriousness of an incident.

As a faculty member, make sure you are aware of how classroom behavior and interaction with students may constitute, or be construed as, sexual harassment. Discuss the issue with your colleagues, perhaps your students.

As an employee, be sensitive to how others view what you say and do.

Who Must Report Sexual Harassment?

It is never easy to report sexual assault or sexual harassment. But it is always the right thing to do. All of us have responsibility for contributing to a safe campus and for forwarding information about allegations of sexual harassment and sexual assault. When allegations like these arise, all University employees and volunteers should report what they witnessed or heard to the Equal Opportunity Officer or Student Conduct Officer.

Federal law – Title IX of the Educational Amendments of 1972 – requires that the following employees MUST report sexual harassment and sexual assault that they see or learn about: all faculty members, all supervisors and administrators, and all police officers, as well as staff who work in student affairs, residence halls, and athletic programs.

If a student or employee reports harassment to you, listen carefully, explain the University’s sexual harassment policy, and encourage the person to contact the campus Equal Opportunity Officer or Student Conduct Officer as soon as possible. In addition, it is essential that you promptly report the situation to the Equal Opportunity Officer or Student Conduct Officer.

How Can I Avoid Behavior That May Be Seen As Harassing?

Here are some guidelines:

  • Treat all co-workers and students with respect.
  • Be careful about touching others.
  • Consider that jokes, words, and gestures that have sexual connotations or demean or trivialize any person or group could offend others.
  • Keep compliments casual and impersonal.
  • Leave sexually provocative pictures and language at home.

Ask yourself if:

  • Others seem uncomfortable with your comments or behavior;
  • It is behavior you would want to appear on the evening news;
  • You would want a member of your family to be treated in the same way.

How Does Academic Freedom Relate to Sexual Harassment?

Sexual harassment includes verbal conduct if it unreasonably interferes with an individual’s work or academic performance or creates an intimidating, hostile, or offensive work or educational environment. Verbal expression that is relevant to course subject matter is not regarded as sexual harassment. However, classroom language which is severe or pervasive and which is directed at an individual because of his or her sex may constitute sexual harassment and may violate University policy.

Academic freedom requires an environment in which all participants feel free to express their opinions. Sexual harassment hampers academic freedom. The University’s policies and procedures for dealing with sexual harassment promote academic freedom while protecting the rights of all members of the University community.

Where Can You Go For Help?

If you think that you are being sexually harassed, or if you have information about sexual harassment, seek help – the sooner the better. Report sexual harassment to your supervisor or Equal Opportunity Officer, or to the Student Conduct Officer if the alleged harasser is a student. In addition to the individuals listed here, you may talk with any faculty member, administrator, or staff person with whom you feel most comfortable, including your supervisor, the harasser’s supervisor, or your resident assistant. If you need personal help in dealing with the effects of sexual harassment, contact the campus counseling center (students) or employee assistance program (employees).

If you have questions or concerns about sexual harassment contact the Title IX Coordinator below:

  • Sheri R. Stevens, Director of Equal Opportunity, Farmhouse, 621-3110

To report harassment by a student, contact the Title IX Coordinator or:

  • Laura Rodas, Coordinator of Community Standards and Mediation, Randall Student Center, 621-3226 (University of Maine at Augusta and University College)

This information is available in a brochure and alternate format upon request.

Sharing of Recorded Video Courses

Please be aware that some of UMA’s video courses (recorded via ITV, Panopto, etc.) may be made available for viewing by other students who are enrolled in the same course, but not in the same video section. Students who want to know if this practice applies to their video section should check the class notes (click on “View Details”) in the online Class Search and course guide, or check the course syllabus and course BlackBoard site.

Solid Waste Mangement Law

The University of Maine System is committed to a resource management strategy which reduces to a minimum the production of waste material while reusing or recycling as much as possible the materials remaining. In compliance with the System policy, the University of Maine at Augusta has established a “Reuse-Recycle-Reduce” Program.

UMA RECYCLES: All office paper; NCR carbonless multi part paper; envelopes (without pressure sensitive labels); index cards; manila file folders; newspapers; magazines; phonebooks; corrugated card boxes; laser toner cartridges; universal waste items (batteries, fluorescent tubes, computer and TV monitors). If you have questions about the program, please call the Office of Administrative Services in Augusta.

Resolving Student Academic Complaints

Special Note Regarding Academic Complaints and Grievances: Occasionally, UMA students take courses offered by other (non-UMA) campuses or institutions. If you experience problems related to such a course, you must contact the campus offering that course for assistance. If you are still not satisfied and wish to file a formal academic grievance, you must follow the grievance procedures outlined by the campus sponsoring the course. Many campuses post their policies in their online student handbooks. The faculty member, his or her supervisor, or the chief student affairs officer at that campus may also be able to provide you with more information.

UMA is concerned about the quality of every student’s academic experience. When a student has an issue with an instructor or a course, we encourage that student to first pursue an informal resolution to his or her concerns. This is typically the most efficient and effective way to resolve a complaint.
Students are encouraged to follow these guidelines in dealing with such matters:

  1. Communicate the concern in a timely manner directly to the instructor.
    Allow the instructor an opportunity to address your concerns. The instructor may be totally unaware of the problem and, therefore, unable to correct it without your feedback. In some cases, the issue may be beyond the instructor’s control.
    Approach the conversation in a positive manner that encourages collegial problem solving.
    Be prepared to articulate your concern as clearly as possible. Do your homework and be ready to cite information (i.e., syllabus, graded papers, textbook information, etc.) that supports your point of view.
    To allow for confidential and extended conversation, arrange to discuss the concern with the instructor outside of the classroom setting.
  2. If not satisfied with the instructor’s response, consult with your program coordinator or academic advisor. Either may be very helpful in resolving the problem. If you are not in a UMA degree program, move on to step 3. The name of your program coordinator is listed on UMA’s Web page and may also be obtained from the college office or UMA’s Enrollment Services Center (1-877-UMA-1234). Your faculty advisor’s name is available through MaineStreet. Students attending at a center may also choose to consult with center staff.
    If it is impractical for you to contact either your program coordinator or academic advisor, move to step 3.
  3. If the consultation process noted above is unsuccessful, arrange to speak with the dean of the college who oversees your degree program. If you are a non-degree student, speak with the college dean who oversees the course or instructor in question.
    The name of the appropriate college dean is on UMA’s Web site or may be obtained from UMA’s Enrollment Services Center.
  4. If the issue remains unresolved, contact the Office of the Dean of Students (student grievance officer) to discuss the option of filing a formal student academic grievance. The officer will explain the procedures and the circumstances under which a formal grievance is permitted. Filing a formal grievance is a serious step and is not appropriate in all circumstances.
  5. When a formal grievance is not an option or desired by the student, the Office of the Dean of Students will provide information regarding any remaining options for resolving the complaint.

Student Academic Grievance Policy

Students who plan to file a grievance must contact the dean of students, who serves as the student grievance officer, to discuss their options and obligations under this policy. The dean of students may also provide information about alternate channels to resolve complaints. Any questions regarding this policy should be addressed to the dean of students. In the event of a conflict of interest for the dean of students, an alternate student grievance officer will be appointed by the provost.

This Policy and Procedure is designed to give a University of Maine at Augusta student the maximum opportunity to pursue a formal grievance procedure when conditions warrant. Grievances under this policy are limited to allegations of failure of faculty to follow published course requirements or University policies, including perceptions of unfair or discriminatory behavior. While this Policy and Procedure intends to ensure a fair process, it is not intended to interfere with the faculty prerogative to grade the substance of a student’s course work. A grade, under normal circumstances, can be changed only by the faculty member who assigned the grade.

The following apply to all student academic grievances:

  • Official University holidays and breaks between academic sessions do not count in the computation of deadlines.
  • If the party being grieved does not adhere to the procedural time limits, the student may automatically proceed to the next step. However, the grievance process recognizes that faculty are typically not under contractual obligation during the summer. The grievance process may be postponed if deadlines fall within a period when the faculty member is not under contract. If extenuating circumstances prevent a faculty member from responding to a student grievance that faculty member’s dean will appoint an alternate faculty member to represent them in the grievance process.
  • If a student who intends to pursue a grievance does not adhere to the procedural time limits, their grievance is terminated.
  • Exceptions to deadlines may be permitted by agreement of both parties.
  • In the event of a grievance, a student may opt to have a person act in the capacity of a support person during this procedure (see dean of students for details). No party shall be accompanied by legal counsel.
  • The dean of students monitors compliance with all deadlines and procedures, therefore, must be copied on all documents pertinent to this procedure.
  • If one party claims extenuating circumstances prevent adherence to the specifications of these procedures, the president of the Faculty Senate shall adjudicate the legitimacy of the extenuating circumstance.

The University assumes that at any given stage in the following procedures all parties will act in good faith and make sincere efforts to reach a fair and final resolution of the issue(s) in question.

Procedure:

  1. A student must initiate a grievance regarding a course or academic action no later than 30 calendar days of the posting of the final course grade. The date of posting of the final grade is determined by the Registrar. To “initiate” means that the student must confirm in writing his/her intent to file a grievance with the dean of students.
  2. Within five business days of initiating the grievance the student must discuss the matter of concern with the faculty member unless one of the parties is unwilling. This step may be eliminated at the option of either party.
  3. If the grievance is not resolved by discussion, within ten business days he or she must submit in writing the details of the grievance with copies to the dean of students, faculty member and the faculty member’s immediate supervisor.
  4. Within ten business days of receiving the student’s detailed grievance document, the faculty member must respond in writing to the student with a copy to the faculty member’s immediate supervisor and dean of students. The faculty member must respond in specific terms to the grievance.
  5. To continue the grievance, within five business days from receipt of the faculty member’s written response to her/his grievance, the student must request in writing a meeting with the faculty member and the faculty member’s immediate supervisor. The meeting must be held within five business days of receipt of request.
  6. If the meeting outlined in step E does not resolve the grievance; the student must request within five business days that the president of the Faculty Senate convene an Ad Hoc Student Academic Grievance Committee to investigate the facts surrounding the grievance.
  7. The president of the Faculty Senate will appoint an Ad Hoc Student Grievance Committee within five business days of receipt of the request.
  • The Committee will consist of three members: one faculty member from the discipline in question (or as related as possible); one faculty member from a College other than that of the party being grieved; and one student designated by the Student Government Association.
  • Both the student and faculty member may exercise one peremptory challenge and may challenge for cause any member of the Committee, the judgment in the matter of cause being made by the parliamentarian of the Faculty Senate.
  • The Committee will strive to protect the interest of both parties and follow a fundamentally fair process. If new information comes forward both parties of grievance have the opportunity to rebut it.
  1. Within ten business days of appointment, the Ad Hoc Student Grievance Committee will report its findings and recommendations to the student and faculty member concerned, the faculty member’s immediate supervisor, the provost, the president of the university, the president of the Faculty Senate, and the dean of students.
  2. The president of the university or designee can implement the report, reject it, or return it to the committee for further consideration.

Student Academic Integrity Code

SECTION I: Definitions
The University of Maine at Augusta is dedicated to upholding the highest standards of academic integrity. Academic integrity means that one’s work is the product of one’s own effort, and one neither receives nor gives unauthorized assistance in any assignment. Because advanced academic work depends on the sharing of information and ideas, academic integrity at the college level includes rigorous adherence to the conventions for acknowledging one’s use of the words and ideas of other people, and instruction in this fundamental skill of college life is available to all UMA students. As members of the UMA community as well as the broader community of seekers of knowledge and truth, we affirm academic integrity as a central value because we recognize the following:

  1. The purpose of education is to attain knowledge and develop skills, and this purpose is achieved through academically honest work. When students create academically dishonest assignments, they do not receive the full benefits of their courses; moreover, they prevent instructors from accurately gauging the capabilities of their students and, thus, prevent instruction from being offered at an effective level.
  2. Education flourishes in a climate of trust. Students, in devoting time and energy to their academic assignments, need to know that their peers are not seeking an unfair advantage over them, and instructors, in devoting careful attention to their students’ work, need to know that the work is that of their students. Only academically honest actions establish and sustain trust among students and between students and faculty.
  3. Education flourishes in a climate of respect for intellectual and artistic labor, and the rigorous adherence to the standards of academic integrity, especially the conventions for acknowledging one’s use of others’ words and ideas, is essential to such a climate.
  4. An act of academic dishonesty jeopardizes all members of our community, not just the perpetrator. The reputation of UMA and the value of a UMA diploma depend on the genuine accomplishments of UMA graduates and, thus, on the academic integrity of the entire UMA community.

RESPONSIBILITIES
All members of the UMA community are responsible for learning the standards of academic integrity and ensuring that all of their work meets them. All students will be held to the standards of this Academic Integrity Code. If students have questions about the academic integrity of their work, they should discuss these with their instructors before turning in the work. Ignorance and carelessness are not justifications for violation of the code. Violations of academic integrity include, but are not limited to, the actions listed.

Plagiarism: the representation of others’ words or ideas as one’s own. For example,

  1. Submitting as one’s own work an examination, paper, homework assignment, or other project (laboratory report, artistic work, computer program, etc.) that was created entirely or partially by someone else.
  2. Failure to use quotation marks to signal that one is using another person’s precise words. Even brief phrases must be enclosed in quotation marks.
  3. Failure to identify the source of quotations and paraphrases. Of course one must cite the source of quotations; one must also cite the source of ideas and information that is not common knowledge even when paraphrased (presented in one’s own words). Sources include unpublished as well as published items — for example, books, articles, material on the Internet, television programs, instructors’ lectures, and people, including other students, friends, and relatives.
  4. Creating an academically dishonest paraphrase. When paraphrasing the author must find their own way of expressing the original meaning. Simply inserting synonyms into the source’s sentence structures is plagiarism.
  5. Failure to identify the source of the elements of a nonverbal work (for example, a painting, dance, musical composition, or mathematical proof) that are derived from the work of others.

Cheating: the use or attempted use of unauthorized assistance in an examination, paper, homework assignment, or other project. For example,

  1. Copying answers from another student’s examination.
  2. Communicating in any way with another student or a third party during an examination without the permission of the instructor.
  3. Using unauthorized materials or devices (e.g. notes, textbooks, calculators, electronic devices) during an examination without the permission of the instructor.
  4. Obtaining and/or reading a copy of an examination before its administration without the permission of the instructor.
  5. Collaborating with other students or third parties on a take-home examination, paper, homework assignment, or other project without the permission of the instructor.

Additional violations of academic integrity include:

Duplicate Work: Submitting a paper or other project in more than one course without the permission of the instructors. Students are expected to produce original work for each course. A student should not submit identical or substantially similar papers or projects in two different courses (in the same or different semesters) unless both instructors have given their permission.

Facilitating Academic Dishonesty: assisting another student’s academic dishonesty. For example,

  1. Writing a paper or other project for another student.
  2. Permitting another student to copy from one’s examination, paper, homework assignment, or other project.
  3. Assisting another student on a take-home examination, paper, homework assignment, or other project if one knows or suspects such assistance is not authorized by the instructor.

Fabrication: For example,

  1. Fabrication of data: Inventing or falsifying the data of a laboratory experiment, field project, or other project.
  2. Fabrication of a citation: Inventing a citation for a research paper or other project.
  3. Alteration of an assignment: Altering a graded examination, paper, homework assignment, or other project and resubmitting it to the instructor in order to claim an error in grading.

SECTION II: SANCTIONS
A violation of the Code of Academic Integrity is a distinctly grievous act that jeopardizes the entire community, not merely the education of the individual perpetrator. Because this code ensures that all students are familiar with the standards of academic integrity, a violation of the code is an implicit statement made by the perpetrator that he or she is unwilling or unable to uphold the central value of our community. In imposing a sanction when the code is violated, the community implicitly communicates its own statement in response. To reaffirm the centrality of academic integrity, the sanction imposed for any violation is severe, typically exceeding the consequences of other forms of academic failure. While a student who invests little effort in studying or procrastinates until the night before the due date of a major assignment likely will earn a low grade, a student who chooses to violate the code should expect a sanction that emphatically signals that academic dishonesty is a failure that surpasses any other shortcoming in academic behavior. It is crucial that instructors and the Student Conduct Committee have the latitude to select a sanction that is appropriate for the specific circumstances of each case, but it is also vital that a sanction reflect the principles of a community that has explicitly pledged itself to uphold the highest standards of academic integrity. Mild sanctions trivialize academic integrity, and sanctions that vary radically from one course to another suggest that academic integrity is a value that is prized unevenly within the community. In an attempt to articulate a clear but flexible framework to assist instructors and the committee in the important task of assigning sanctions the following recommendations are presented:

  1. Academic: The instructor will determine the course-related academic sanction. The maximum sanction is a grade of F for the course. Actions may include, but are not limited to: repeating the assignment, extra course-related assignments, awarding of a failing grade for the assignment, and reduction of course grade.
  2. Disciplinary:If the Student Conduct Officer determines this is a repeat violation of the Academic Integrity Code by the student, the case will be referred to a Student Conduct Committee for consideration of disciplinary action.
    Second Violation: If a Student Conduct Committee determines that a second violation has occurred, they will declare the student ineligible for all future academic honors and awards, including all future Dean’s Lists, departmental and university awards, and graduation honors. The maximum sanction imposed by a Student Conduct Committee will be dismissal from the university and, for students whose violation is determined after graduation, revocation of the degree.
  3. Third Violation: The Student Conduct Committee will dismiss the student from the university or revoke their degree.

SECTION III: PROCEDURES
Adhering to the standards of academic integrity, one has the right to enjoy the benefits of an academically honest community, but that right comes with an additional responsibility. In addition to ensuring their own work is academically honest, all members of the UMA community share the responsibility for encouraging the academic integrity of others. An important way to encourage academic integrity is not to tolerate academic dishonesty. Failing to respond to a violation of the code is the equivalent of condoning that violation and encouraging future violations. Only when all of us respond reliably to acts of academic dishonesty is the academic integrity of our community protected.

  1. Faculty members are expected to report all suspected violations of the Student Academic Integrity Code through the procedures that are detailed below. These procedures are designed to create a fair and consistent system for dealing with alleged violations of the code. Of course, faculty members should also take reasonable measures to discourage academic dishonesty — for example, including in the syllabus a statement about academic integrity that clarifies any specific guidelines for the course, instructing students in any procedures of academic integrity within the discipline that are especially challenging, and proctoring examinations.
  2. Students are strongly encouraged to respond to violations of academic integrity that they witness. It is especially recommended that a student promptly report the violation to the instructor of the course in which it occurred.

Procedural Steps
While their case is pending or after they have been found in violation of the Student Code of Academic Integrity, students may not withdraw from a course in which the alleged or established violation occurred.

  1. Alleged violations of the Student Academic Integrity Code are to be reported to the Student Conduct Officer as soon as they have been detected. All charges of academic dishonesty must be reported within one year from the conclusion of the semester in which the violation is alleged to have occurred.
  2. Faculty who suspect that a student has violated the Student Academic Integrity Code will then fill out a Student Academic Integrity Violation Form in order to document the alleged violation.
  3. Once the summary of allegation(s) and evidence section of Student Academic Integrity Violation Form has been completed, the faculty member or designee must discuss the alleged violation with the student. If, as a result of this discussion the faculty member becomes convinced that he or she was mistaken, the Student Academic Integrity Violation Form will be destroyed and the matter will be considered resolved. If, however, the faculty member finds sufficient evidence that a violation of the Student Academic Integrity Code has taken place, the faculty member will assign a course-related academic sanction. The faculty member will then record the academic sanction on the Student Academic Integrity Violation Form, retain the original form, provide a copy to the student, and forward a copy to the Student Conduct Officer.
  4. Upon presentation of the Student Academic Integrity Violation Form to the student, the student has up to two weeks to return the form to the Student Conduct Officer.
    1. Students may admit violation of the Student Academic Integrity Code by signing the appropriate line on the form. If they choose this option, the course-related academic sanction(s) imposed by the instructor will stand. Failure of the student to sign and return the form by the deadline indicates the student chooses not to challenge the violation or sanction.
    2. Students may contest the faculty’s finding regarding the violation of academic integrity and/or the appropriateness of the imposed academic sanction(s) by signing the appropriate line of the Student Academic Integrity Violation Form. In so doing, the student indicates his/her intention to pursue a Student Academic Grievance. The student will then follow the established campus procedures governing a Student Academic Grievance.
    3. When a faculty’s finding and academic sanction(s) regarding violation of the Student Academic Integrity Code are upheld in a grievance process, a record of the grievance outcome will be appended to the student’s Academic Integrity Violation File until the deadline for filing a grievance has passed. If a grievance results in the reversal of a faculty member’s finding of academic violation, the student’s Academic Integrity Violation File will be expunged relative to that specific allegation. If a grievance results only in the modification of academic sanctions, the Academic Integrity Violation File will remain intact and a copy of the grievance outcome will be appended.
  5. Upon receipt of the Student Academic Integrity Violation Form by the Office of the Dean of Students, the Student Conduct Officer will create a confidential academic integrity violation file for the student. At this time the Conduct Officer will establish the two week deadline for student response to the charge(s) and sanction and will mail to the student by certified mail a copy of the Form with deadline. Any written statements submitted by the complaining faculty member or student as clarification of their positions regarding the violation will be placed in this file for possible review by parties to the Student Academic Grievance process or a Student Conduct Committee hearing. The files also serve to track repeat offenders. The contents of the Academic Integrity Violation Files will be destroyed four years after graduation or after four consecutive years of nonattendance. Any files resulting from a Student Conduct procedure will be retained in accordance with the system and campus Student Conduct procedures.
  6. All cases involving a repeat violation or any deemed sufficiently serious will result in a hearing before the Student Conduct Committee. A “repeat violation” occurs when two or more Academic Integrity Violation Records exist for the same student. “Sufficiently serious” will be determined by the Conduct Officer in consultation with the Chair of the Student Conduct Committee.
    1. The Student Conduct Officer will inform the Chair of the Student Conduct Committee and discuss with the student the process and his/her rights.
    2. If a preliminary investigation warrants, such students will receive a letter from the Chair of the Student Conduct Committee detailing the charges; the date, place and time of the hearing before a Student Conduct Committee; and the composition of the hearing committee. The hearing will follow the UMS Student Conduct Code guidelines and any related campus procedures. Students contesting allegations may submit written statements to the Student Conduct Officer clarifying their position at any time prior to their scheduled hearing. While allegations of academic misconduct are under consideration by the Student Conduct Committee, students will retain all rights and privileges of an enrolled student, including within the course where the violation is alleged to have occurred, unless interim suspension is otherwise necessary.
    3. Students found in violation of the Conduct Code who wish to dispute the Student Conduct Committee’s finding and/or imposed sanctions may request a review by the Provost who will be the President’s designee on such matters. Requests for review, in writing and marked confidential, must be sent to the Provost within seven calendar days of the Student Conduct Committee’s finding. The Provost’s decision will be communicated in writing to the student, the Student Conduct Officer, and the members of the Student Conduct Committee. The option of further review will be governed by the UMS Student Conduct Code, V.E.1.

This code was inspired by similar examples at other institutions of higher learning, including the University of Maine at Farmington, University of Maryland, and Vanderbilt, Yeshiva, Wright State, Shippensburg, and George Washington Universities.

Student Activity Medical & Insurance Policy

It shall be the purpose of the director of student life to promote healthful living and provide opportunities for the pursuit of good health through participation in recreational and athletic activities. Preventive medicine should be foremost in the minds of those leaders working with the University of Maine at Augusta student. Therefore, the director of student life and athletics, coaches, advisors, and other staff members must consider what is best for the individual’s health in determining whether to require no physical examination, injury profile screen, or a thorough physical examination by a physician.

Recreational activities shall be those activities which involve only the University of Maine at Augusta students, faculty, administration and staff. Activities of this nature are voluntary and therefore the student accepts the responsibility for his/her own physical well being. Students may be required to fill out a risk and release waiver in order to participate in on-campus activities and off-campus trips.

Considerations for all athletic events should be: proper conditioning and training; proper diet and nutrition; proper protective equipment; proper facilities for practice, and competition. There will be access to an athletic trainer at all athletic competitions. Medical insurance is required for all athletes.

Student Appeals

An ad hoc Appeals Committee comprised of appropriate University personnel meets twice a month to review appeals received from students requesting deviation from the standard drop/withdrawal procedures. Students must complete and return the Student Appeals Form, along with required documents. Normally, requests for reversal of tuition and fee charges will be considered for up to 90 days after the close of the semester/session for which the student is claiming a refund. Examples of involuntary appeals, and corresponding required documentation, include:

  • Entering involuntary to active duty into the armed services: The request for withdrawal must be substantiated with copies of military orders that show proof of date of entry. The individual’s commanding officer or another appropriate official must sign the orders.
  • Illness of the student or an immediate family member: A physician’s certification on official practice letterhead must be provided stating the student’s of family member’s illness that required the student withdrawal and in the case of student illness, a statement indicating the illness prevented the student from completing course work.
  • Death of the student or an immediate member of the student’s family: Appropriate documentation must accompany the request for withdrawal.
  • Involuntary transfer by the student’s employer that precluded continued enrollment (military branches of the service are considered employers under this section): The request for withdrawal must be substantiated by appropriate documentation from the employer.

Every effort is made to apply University policies fairly and consistently. Appeals received pertaining to voluntary withdrawals are less likely to be granted, unless extenuating circumstances (for example, failed technologies) prevail. Students will receive a confirmation indicating receipt of the appeal form and the expected date of review by the Appeals Committee. The student will also receive a written communication indicating the final appeal determination. In accordance with federal financial aid regulations, a reduction in credit hours and charges may often result in a subsequent reduction in aid. Students are encouraged to contact the financial aid office to gain a full understanding of the impacts pertaining to a change in credit hours. Such financial aid calculations due to changes in enrolled credit hours from credit hours used in the calculation of aid award may result in the student owing a balance to the University. The University academic appeals committee hears appeals on academic matters and has no authority to authorize refunds. Administrative dismissals are not covered by this policy and are not entitled to refunds of institutional charges. Contact: Student Financial Services in Augusta.

Student Computer Use Policy

The student computer labs at the University of Maine at Augusta (UMA) are funded entirely from student-paid technology fees. Because the Information Technology (IT) Department and UMA have a responsibility to ensure computer resources are available for currently enrolled, fee-paying students, this policy must be adhered to. The computer labs are resources for University students and not public facilities, therefore they should be used for academic purposes only.

Standards of Behavior
It is expected that all computer lab users will adhere to University behavior standards and norms of common courtesy as stated in the student handbook.
Food and drink are NOT allowed in the computer labs and classrooms.

The userid, equipment, and facilities are intended for academic use only. Use is a privilege, not a right. Students are expected to exercise responsible, legal, and ethical behavior and to act with discretion when using the userid, equipment, and/or facilities. Interfering with other userids, equipment, and/or facilities can result in loss of privileges. Students are expected to cooperate with legitimate requests from UMA staff, and to treat other lab users with dignity and respect.

University network and bandwidth resources are limited to academic uses only. Playing of games is prohibited. Use of earphones is allowed for sound only. Earphones with mouthpieces are prohibited.

Students are expected to be considerate of other students, and to respect the privacy and confidentiality rights of others. Labs are available for academic uses and students should conduct themselves properly. No talking is allowed. Cell phone/pager use is strictly prohibited.
Unacceptable uses of behaviors include, but are not limited to:

  • intentionally and unnecessarily exposing others to material they may find personally unsuitable
  • using a UMA computer for any purpose other than academic
  • violating the privacy of others
  • harassing other computer lab users or UMA staff
  • accessing or using files, data, or passwords of others
  • violating or attempting to violate software license agreements
  • violating or attempting to violate system security
  • damaging or attempting to alter lab equipment
  • disrupting or monitoring electronic communications
  • copying copyright protected material without authorization

Laser Printing
Printers and copiers are available. Please be aware that Pay-for page Print began on February 20, 2007. Students must have a UMA Student ID card with money on their ID account permitting debit purchases in order to print in any computer lab, computer-equipped classroom, or library. Get your UMA ID card early and avoid the rush. Black and white printing will cost 4 cents per page and color printing is 10 cents per page. For more information regarding UMA ID cards, log in here. Please see a lab assistant if you need assistance.

User Accounts
Report any unauthorized use of your account to IT staff. The user account assigned to you is for your use only. Only registered students of the University of Maine System are allowed to use student computers. Any wrongful activity originating from your account will result in you being held accountable. Do not share your id or password.

Software Copying
The University of Maine at Augusta does not condone and specifically forbids the unauthorized duplication of software. Students are not permitted to install it on home or any other computers. Accessing or copying files, including printed copy belonging to someone else, is prohibited without permission from the owner. Altering another user’s files or system files without permission, is vandalism and is destruction of University property. System and application files are copyrighted and licensed software. Copyrighted materials may not be duplicated without prior permission.

Internet Access
UMA does not block, monitor, or limit access to any Web sites based on their content. UMA disclaims any warranty for any information found on the Internet as to its accuracy, authority, timeliness, or usefulness. UMA also disclaims any control over, or knowledge about changes in content to the sources for which it has established links, or for the content of sources accessed through secondary links. Students are expected to be responsible adults while browsing the Web. Inappropriate behavior that interferes with another student’s work will not be tolerated.

Security Flaws
Report security flaws. All multi-user systems have security flaws. The acceptable, ethical course of action when you discover a security flaw is to report it to the IT staff. If you wish to help the IT staff track down the flaw(s), contact them and volunteer your services.

Results of Unacceptable Behavior
Unacceptable behavior has an adverse effect on the work of others, on the ability of UMA staff to provide good service, and on information resources themselves. It is expected that users of all labs at UMA will be responsive to others’ complaints and receptive to UMA staff reasonable requests for changes in behavior or action. The IT staff will attempt to resolve differences and problems among lab users by asking for the cooperation of those involved, and for compliance with UMA policies. Computer Services staff will pursue misconduct that cannot be resolved informally with the general means it has available within the University and with law enforcement, as appropriate.

Copyright Infringement
Downloading music or movies on your laptop could result in fines up to $150,000. The Recording Industry Association of America monitors all college campuses. When complaints from the RIAA are received, wireless access is taken away until IT can verify the alleged material has been removed. See the downloading web page for an explanation of why this activity is illegal.

Student Conduct Code

Copies of the University of Maine System Conduct Code are available at Augusta’s Office of the Dean of Students. All students should become familiar with the Student Conduct Code. Questions should be directed to the dean of students in Augusta.

Policy Statement

It is the purpose of the University of Maine System Student Conduct Code to promote the pursuit of activities that contribute to the intellectual, ethical, and physical development of the individuals under the auspices of the University of Maine System (hereinafter referred to as “University”) and the individual campuses. It is also the purpose of this Code to ensure the safety of persons engaging in those pursuits; to protect the free and peaceful expression of ideas; and to assure the integrity of various academic processes.

It is expected that students will conduct their affairs with proper regard for the rights of others and of the University. All members of the University community share a responsibility for maintaining an environment where actions are guided by mutual respect, integrity, and reason.

All members of the University are governed by University policies, local ordinances, and state and federal laws. For specific governing documents, students and/or campus organizations may refer to the University Policies and Procedures manual; campus student handbooks; campus residence hall agreement and manual; and related notices and publications. Individuals in violation of state and federal law are subject to prosecution by appropriate state and federal authorities regardless of whether the activity occurs on or off the campus. In addition, the student may be subject to disciplinary action by the University pursuant to this Code. The severity of the imposed sanctions will be appropriate to the violation and circumstances of the situation.

In seeking to encourage responsible attitudes, the University places much reliance upon personal example, counseling and admonition. In certain circumstances where these preferred means fail, it must rely upon the rules and procedures described in this Code. IN THE ENFORCEMENT OF THIS CODE, THE UNIVERSITY FUNCTIONS IN AN ADMINISTRATIVE MANNER. THE UNIVERSITY’S ADMINISTRATIVE PROCESS AFFORDS FUNDAMENTAL FAIRNESS, BUT DOES NOT FOLLOW THE TRADITIONAL COMMON LAW ADVERSARIAL METHOD OF A COURT OF LAW.

I. Jurisdiction

A. The University of Maine System Student Conduct Code (hereinafter referred to as “Code”) shall apply to the following:

  1. Any person(s) registered or enrolled in any course or program offered by the University or any person accepted to the University. A person is deemed to be enrolled in any such course or program until such time as he or she has officially graduated from the University or has been suspended or dismissed or has not been enrolled in any course or program within the University for one calendar year. Students taking distance courses provided by or presented at a University shall be deemed enrolled for the purposes of this code.
  2. Any recognized student organization or any group of students not currently recognized but under probation or suspension.

B. The Code may be applied only in cases of conduct:

  1. occurring on any campus of the University, on any other University real property, or on University-related real property, or
  2. involving University personal property or University-related personal property, or
  3. at activities pursued under the auspices of the University, or
  4. in which the University can demonstrate a clear and distinct interest as an academic institution regardless of where the conduct occurs and which seriously threatens (a) any educational process or legitimate function of the University or (b) the health or safety of any individual.

II. Definitions

  1. Activities pursued under the auspices of the University: Any activities specifically sponsored or participated in by the campus or by any campus organization. Such activities do not include informal off-campus gatherings of students. However, this definition shall not be construed so as to limit the University’s jurisdiction under I(B) (4).
  2. Advisor: A person who advises or supports any party involved in the Code violation investigation and adjudication process. Examples of advisors include, but are not limited to, family members, friends, University staff or faculty, and legal counsel.
  3. Complainant: Any person or student organization who submits a charge alleging that a student violated the Code. When a person alleges s/he has been harmed by a student’s misconduct, the person who alleges s/he has been harmed will also be considered to be a Complainant, even if another person submitted the charge itself. In cases of gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, however, the word “Complainant” shall refer only to theperson who alleges s/he has been harmed by the Respondent’s misconduct.
  4. Conduct Officer: Person(s) or designee(s) responsible for adjudicating alleged violations of the Code, herein referred to as “Officer”.
  5. Consent: An individual’s agreement to engage in sexual contact. Consent must be informed, freely and actively given, and consist of a mutually agreeable and understandable exchange of words or actions. Consent is clear, knowing and voluntary. Consent is active, not passive. Consent may be withdrawn at any time. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as those words or actions create mutually understandable clear permission regarding willingness to engage in (and conditions of) sexual activity. Past consent does not imply future consent. Consent to engage in one form of sexual activity does not imply consent to engage in any other sexual activity. Consent to engage in sexual activity with one person does not imply consent to engage in sexual activity with any other person. There is no consent when the exchange involves unwanted physical force, coercion, intimidation and/or threats. If an individual is mentally or physically incapacitated or impaired such that one cannot understand the fact, nature or extent of the sexual situation, and the incapacitation or impairment is known or should be known to a reasonable person, therre is no consent. This includes conditions resulting from alcohol or drug consumption, or being asleep or unconscious. Consent is not valid if the person is too young to consent to sexual activity under applicable law.
  6. Dating Violence: Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. Whether a dating relationship exists is determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence. All forms of dating violence prohibited by Maine law are also included.
  7. Domestic Violence: A felony or misdemeanor crime of violence committed–

(A) By a current or former spouse or intimate partner of the victim;

(B) By a person with whom the victim shares a child in common;

(C) By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner;

(D) By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred, or

(E) By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.

All forms of domestic violence prohibited by Maine law are also included.

  1. Employee of the University: Employees, including faculty, staff, students, board of trustees, volunteers, and agents of the University, herein referred to as “Employee”.
  2. Gender Identity or Expression: Actual or perceived gender or gender-related characteristics.
  3. Preponderance of the Evidence: The standard of evidence used to determine whether a violation of the Code has been committed. Under the preponderance of the evidence standard, a violation will be determined to have occurred if, based upon the evidence presented, University authorities conclude that it is more likely than not that the violation was committed.
  4. Respondent: A student or organization that has been charged with allegedly violating provisions of the Code.
  5. Sexual Assault: An offense that meets the definition of rape, fondling, incest, or statutory rape, as follows:

a. Rape is the penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

b. Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.

c. Incest is sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

d. Statutory rape is sexual intercourse with a person who is under the statutory age of consent under applicable law.

e. All forms of sexual assault and sexual contact prohibited by Maine law are also included.

13. Sexual Harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or education; submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting the individual; or such conduct interferes with an individual’s academic or work performance or creates an intimidating, hostile, or offensive employment, educational, or living environment.

14. Sexual Orientation: A person’s actual or perceived sexuality.

15. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to—

(A) Fear for the person’s safety or the safety of others; or

(B) Suffer substantial emotional distress.

(ii) For the purposes of this definition–

(A) Course of conduct means two or more acts, including but not limited to, acts in whcih the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

(B) Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.

(C) Substantial emotional distress means significate mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

All forms of stalking prohibited by Maine law are also included.

  1. Student Conduct Code: This entire document.
  2. Student Conduct Code Committee: Committee or designee(s) responsible for deciding original cases referred directly by the Officer and/or reviewing the decisions made by the Officer, herein referred to as “Committee”.
  3. Student Hearing Panel: An all-student panel that may hear certain minor violations of the Conduct Code rather than the Conduct Officer, at the discretion of each University institution.
  4. University Personal Property: All property, other than real property, and any interests therein owned or held by the University in any manner, including, but not limited to, rented, licensed, chartered, or otherwise engaged. The University’s computer network and all its component parts, which are not real property, shall be considered University personal property for the purposes of this Code.
  5. University Real Property: Land, buildings, fixtures, improvements, and any interests therein, owned or held by the University in any manner, including but not limited to, owned, rented, licensed, chartered, or otherwise engaged.
  6. University-Related Personal Property: All property, other than real property, and any interests therein held by University employees and/or campus organizations as a direct result of and in connection with their service to the University. University- related personal property shall also include any document or record issued or purporting to be issued by the University.
  7. University-Related Real Property: Land, buildings, fixtures, improvements, and any interests therein, held by University employees and/or campus organizations as a direct result of and in connection with their service to the University.
  8. Violent Crime: Arson, assault offenses, burglary, manslaughter, murder, destruction/damage/vandalism of property, kidnapping/abduction and robbery.

III. Violations
Violations are those activities which directly and significantly interfere with the University’s (1) primary educational responsibility of ensuring the opportunity of all members of the community to attain their educational objectives, or (2) subsidiary responsibilities of protecting the health and safety of persons in the campus community, maintaining and protecting property, keeping records, providing living accommodations and other services, and sponsoring non-classroom activities such as lectures, concerts, athletic events, and social functions.

Upon a preponderance of the evidence that a student organization has violated a University policy or procedure the organization may be subject to disciplinary action.
The violations listed below are considered in the context of the student’s responsibility as a member of the academic community; other actions which may be considered as violations may be defined by other documents, such as, for example, residence hall contracts. Disciplinary action taken under this Code is independent of the awarding of grades (an academic matter), and provisions of this Code cannot be used for changing awarded grades.

The residence hall contract between the student and the University may specify certain other conditions, which impose additional responsibilities and obligations on the residence hall student. The following violations indicate categories of conduct or activity which will violate the Code.

Those listed have been delineated in such a way as to give reasonable warning to students that such conduct or attempted conduct is forbidden. These definitions of violations should not be rigidly construed.

Academic Misconduct:

  1. Cheating: The act or attempted act of deception by which a student seeks to misrepresent that he/she has mastered information on an academic exercise that he/she has not mastered.
  2. Fabrication: The use of invented information or the falsification of research or other findings in an academic exercise.
  3. Plagiarism: The submission of another’s work as one’s own, without adequate attribution.

Disruption of University Operations:

  1. Causing a Disturbance: Disturbance resulting in substantial disruption of authorized activities.
  2. Failure to Comply with Sanction: Failure to comply with or attempts to circumvent a sanction(s) imposed by the Student Hearing Panel, Officer, Committee, President or designee.
  3. Failure to Identify: Failing to properly identify one’s self to an employee of the University in pursuit of his/her official duties.
  4. Interference with Code Enforcement: Interference with a complainant, witness, investigation or the carrying out of procedures defined in this Code.
  5. Interference with or Failure to Comply with a University Official: Direct interference with or failure to comply with an employee of the University in the performance of his/her official duties.
  6. Supplying False Information: Knowingly supplying false information to employees in pursuit of their official duties or to a Committee in the course of a disciplinary proceeding, or knowingly causing false information to be thus supplied.
  7. Unauthorized Representation: Unauthorized representation of the University or an employee of the University.
  8. Violation of Residence Hall Policies: Violation of residence hall contracts, except when the residence hall contract specifically provides for an alternate procedure or remedy for the violation concerned.
  9. Violation of Student Activity Regulations: Violation of a campus-specific or system-wide regulation, policy, standard of conduct, or code of ethics applicable to the activity in which the student is engaged, and which has been adopted, published or otherwise made known to students participating in such activity.

Health & Safety Violations:

  1. Creating a Dangerous Condition: Creation of a fire hazard or other dangerous condition.
  2. Endangering Health or Safety: Conduct which threatens or endangers the health or safety of any individual.
  3. False Reporting of Dangerous Conditions: Giving or causing to be given false reports of fire or other dangerous conditions.
  4. Illegal Possession, Use, or Sale of Drugs: Possession, use, or sale of illegal drugs or drug paraphernalia or the misuse of legal prescription drugs.
  5. Interference with Safety Equipment or Alarms: Tampering with, disabling, or causing malfunction of fire and safety equipment or alarm systems.
  6. Possession or Misuse of Weapons: Violation of regulations concerning possession or misuse of firearms or other dangerous weapons, as defined by policies established for each campus.
  7. Restricting Traffic Flow: Restriction of normal traffic flow into or out of University facilities.
  8. Use or Possession of Chemicals or Explosives: Unauthorized use or possession of explosive components, chemicals, etc., such as fireworks, explosives, gas or compressed air.
  9. Violation of Alcohol Policies: Violations of University or State alcoholic beverage regulations or laws.
  10. Violation of Health or Safety Policies: Violation of University health or safety regulations.

Offenses Involving Other People:

  1. Causing Fear of Physical Harm: Intentionally or recklessly placing a person or persons in reasonable fear of imminent physical harm.
  2. Dating Violence: Violence committed against a person by an individual who is or has been in a social relationship of a romantic or intimate nature with that person. Whether a dating relationship exists is determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence. All forms of dataing violence prohibited by Maine law are also included.

Domestic Violence: A felony or misdemeanor crime of violence committed–

(A) By a current or former spouse or intimate partner of the victim;

(B) By a person with whom the victim shares a child in common;

(C) By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner;

(D) By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime occurred, or

(E) By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.

All forms of domestic violence prohibited by Maine law are also included.

  1. Gender/sex discrimination: Discriminating against an individual on the basis of that individual’s gender, including, but not limited to, sexual harassment, sexual assault, domestic violence, dating violence, or stalking.
  2. Harassment or Intimidation: Unwelcome behavior that creates a hostile or intimidating working, educational, or living environment or behavior that unreasonably interferes with an individual’s academic or job performance and opportunities.
  3. Hazing: Any action taken or situation created by a person or an organization, or with the knowledge or consent of an organization, which recklessly or intentionally endangers the mental or physical health of a student.
  4. Interference with Residential Life: Significant interference with the normal residential life of others.
  5. Invasion of privacy: The violation of another individual’s reasonable expectation of privacy where the circumstances justify that expectation, including, but not limited to, physically trespassing in a private area with the intent of observing or eavesdropping, using an electronic device to intercept, record, amplify or broadcast a private conversation or private events, or engaging in surveillance, photographing, broadcasting, image-capturing or recording of private conversations or private events. The fact that the Respondent was a party to the conversation or event is not determinative of another individual’s reasonable expectation of privacy.
  6. Lewd or indecent behavior: Exhibition of the genitals, anus or pubic area of a person other than for legitimate academic purposes.
  7. Physical assault: Intentionally, knowingly or recklessly causing bodily injury or offensive physical contact to another person.
  8. Retaliation: Taking retaliatory action against an individual for notifying campus authorities of a violation of the code, and/or filing or participating in a complaint under the Code.
  9. Sexual Assault: An offense that meets the definition of rape, fondling, incest, or statutory rape, as follows:

a. Rape is the penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

b. Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.

c. Incest is sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

d. Statutory rape is sexual intercourse with a person who is under the statutory age of consent under applicable law.

All forms of sexual assault and sexual contact prohibited by Maine law are also included.

34. Sexual Harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or education; submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting the individual; or such conduct interferes with an individual’s academic or work performance or creates an intimidating, hostile, or offensive employment, educational, or living environment.

35. Sexual Misconduct: Includes, but is not limited to, prostituting another person, nonconsensual image capturing of sexual activity, presentation or unauthorized viewing of a nonconsensual videotaping of sexual activity, letting others watch you have sex without the knowledge or consent of your sexual partner, possession of child pornography, peeping tommery, and/or knowingly transmitting an STD or HIV to another person. Sexual misconduct may constitute sexual harassment. All forms of sexual misconduct prohibited by Maine law are also included.

36. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to—

(A) Fear for the person’s safety or the safety of others; or

(B) Suffer substantial emotional distress.

All forms of stalking prohibited by Maine law are also included.

  1. Discriminatory Harassment: Harassment or discrimination based on actual or perceived race, color, religion, sexual orientation, gender identity or expression, national origin or citizenship status, age, disability, genetic information or veteran status.
  2. Unauthorized Recording of a Conversation: Intercepting, recording or image-capturing a faculty or staff member in a classroom, office or over the telephone without that faculty or staff member’s consent unless it is part of an approved reasonable accommodation.

Offenses Involving Property:

  1. Defacement, Destruction, or Misuse of University Property: Intentional or reckless misuse, destruction, or defacement of University property as defined above or of the property of other people.
  2. Misuse of University Computers: Misuse of the University computer network or computers including, but not limited to, theft of computer files or data, e-mail, or other electronically stored information, probing or hacking into other computers or computer systems, spamming, sending out computer viruses, or uploading or downloading copyrighted material for personal use or distribution without authorization.
  3. Motor Vehicle Violation: Violation of motor vehicle policies established for each campus.
  4. Tampering, Destruction, or Falsification of Records: Tampering with, destroying or falsifying official records.
  5. Theft or Unauthorized Use: Theft, attempted theft, or unauthorized acquisition, removal, or use of property.
  6. Trespassing: Trespassing or unauthorized presence on any University held or related property, including residence halls.

General Infractions:

  1. Aiding Infraction: Knowingly assisting in the violation of any of the provisions of this Code.
  2. Continued Infraction: Continued infractions of the Code.
  3. Conviction of a Crime: Conviction of any crime that threatens: (a) any educational process or legitimate function of the University, or (b) the health or safety of any individual.
  4. Other Illegal Activity: Violating local, state, or federal laws otherwise not covered under this Code.

IV. Sanctions
If a Respondent admits to a violation of this Code to the Officer or the Committee or upon determination by the Officer or Committee that the Respondent has committed a violation of the Code, one or more of the following sanctions may be imposed by the campus where the Respondent is currently enrolled or attending, in accordance with the provisions of this Code (see Section V.):

A. Assigned Educational Projects: This may include research projects, reflective essays, counseling assessments, sanction seminars or other related assignments intended to promote learning.

B. Community Service: The type of service may be related to the nature of the violation.

C. Deferred Sanction: A specific period of time during which a Respondent’s continued enrollment or housing contract at the University is clearly in jeopardy. Any further violation of the Code during that time will minimally result in the imposition of the deferred sanction and any additional sanctions deemed necessary.

D. Disciplinary Dismissal: Permanent separation (subject to the right of review after five years) from the University.

E. Disciplinary Probation: A period of time when a Respondent is under closer scrutiny of the University. It may include the loss of one or more privileges.

F. Disciplinary Suspension: Separation from the University for a stated period of time and/or until a stated condition(s) is met.

G. Fine: Payment of money. Respondents who are unable to pay may discuss alternate payment arrangements.

H. Loss of Contact with a Specific Person(s): With this sanction, the person may not initiate direct or indirect contact with a specified person(s).

I. Loss of Visitation Privileges: This loss of visitation may be to any designated area(s) of campus.

J. Official Warning: Official acknowledgment of a violation and the expectation that it will not be repeated.

K. Removal from University Housing: Removal from a particular hall or all housing.

L. Restitution: Restitution, up to the replacement value of the items damaged, stolen, removed or used without authority and damage incurred.

M. Such other action as the Committee or Officer may reasonably deem appropriate (e.g., suspension of organization’s official campus recognition or suspension of a student from an extracurricular activity).

The institution may impose a harsher sanction on the Respondent when the Officer or Committee determines that the Respondent intentionally selected the person or organization against whom the violation was committed, or selected the property damaged or stolen, because of the race, religion, color, sex, sexual orientation, gender identity or expression, national origin or citizenship status, age, disability, genetic information, or veteran status of that person, the persons in the organization or the owner of the property.

Respondents who are suspended will not be permitted to attend any of the University institutions during the sanction period. After the sanction period has been completed and all requirements of the suspension have been met, the Respondent is eligible for readmission to any University institution. For a Respondent preparing to transfer to a non-University institution, who has been suspended for a violent crime or sexual assault, a letter will be attached to his/her transcript explaining that he/she has been suspended. If the Respondent is transferring to a non-University institution after the sanction has been completed the letter will not be attached to the transcript.

Respondents who are dismissed will not be permitted to attend any of the University institutions. After five (5) years from the date of the dismissal, the Respondent may submit a written request to be readmitted to attend one of the University institutions. For a Respondent preparing to transfer to a non-University institution, who has been dismissed for a violent crime or sexual assault, a letter will be attached to his/her transcript explaining that he/she has been dismissed. After five (5) years from the date of the dismissal, the Respondent may submit a written request to have the letter attached for transfer applications to non-University institutions removed from his/her transcript. Requests for readmission or removal of the letter attached for transfer applications must be submitted to the Officer of the institution from which the Respondent was dismissed. The Officer will convene the institutional committee designated by the President to review such requests pursuant to the campus written procedures.

V. Procedures
Each of the University institutions may adopt procedures for carrying out the provisions of this Code within the guidelines set forth by the Code as described below and consistent with the Code. University institutions having a professional code of ethics may adopt additional procedural provisions to be applicable to their own students. When a Respondent is alleged to have violated this Code on a System campus other than that in which he/she is enrolled, the case will be referred to the Respondent’s home institution for disposition. Each campus President shall designate a campus official(s) to perform the functions of the Officer(s) and shall establish a Committee. The Officer shall not be a member of the Committee.

ADMINISTRATION AND INTERPRETATION OF THE STUDENT CONDUCT CODE SHALL BE SOLELY WITHIN THE JURISDICTION OF THE STUDENT HEARING PANEL, THE OFFICER, THE COMMITTEE AND THE PRESIDENT OR HIS/HER DESIGNEE ON EACH CAMPUS, SUCH INTERPRETATION BEING PURSUANT TO THE PROCEDURES OF THIS CODE.

A. Responsibilities of Officer

  1. The Officer may initiate and supervise investigations of possible violations of this Code which are brought to his/her attention by employees, students, or members of the general public. The Officer may conduct an investigation to determine if the charges have merit and/or if they can be disposed ofinformally by mutual consent of the parties involved on a basis acceptable to the Officer. The Complainant shall have the right to end the informal process at any time and begin the formal complaint process. In cases of sexual assault, informal resolution will not be used even on a voluntary basis.
  2. Upon concluding the investigation, the Officer shall notify the Respondent (and the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) in writing of the Officer’s decision on whether charges will be filed.
  3. If charges are being filed the Officer shall notify the Respondent (and the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) in writing of the charge(s), the complaint(s), the date(s) of alleged occurrence(s), the Code section(s) which is (are) alleged to have been violated, the maximum possible sanction which may beimposed, date of hearing, and the Respondent’s (and, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Complainant’s) rights of review.

a. This notice shall indicate if the hearing is to be before the Officer or Committee.

b. This notice may be hand delivered, mailed to the Respondent’s last known address, or delivered through the use of the Respondent’s University e-mail account. If the alleged violation is genderdiscrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Complainant shall receive a simultaneous notification. If the hearing is to be before the Committee, thisnotice will afford the Respondent (and the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) the opportunity tomeet with the Officer prior to the hearing of the alleged violation(s).

4. If no charges are being brought the Officer shall notify the Respondent in writing that no charges are being brought by the Officer. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Complainant shall receive a simultaneousnotification of the Officer’s decision not to bring charges and both the Respondent and Complainant shall be notified of the Complainant’s right of review.

5. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Officer shall have had annual training on the issues related to genderdiscrimination, sexual harassment, sexual assault, domestic violence, dating violence, and stalking and how to conduct an investigation and hearing process that protects the safety of individuals involved andpromotes accountability.

B. Administrative Hearing Before Officer

  1. If the Respondent or any other party is not present at the time appointed for the hearing, the Officer shall first attempt to determine the reason for that person’s absence. The Officer may proceed in a normal manner without Respondent’s attendance or any other party’s attendance, may hear only a portion of the testimony and adjourn to a later date, or may continue the entire hearing to a later date. The Officer may not consider the absence of Respondent or any other party as relevant to whether the Respondent committed the alleged violation of the Code.
  2. During the meeting or hearing with the Respondent (which, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, shall include the Complainant) all parties may be accompanied by an advisor or support person of their choice, such as a parent(s), legal guardian(s), advocate, legal counsel or member of the University community. Advisors and support people shall not be permitted to speak at the meeting or hearing, except to speak with their advisee.
  3. During the hearing, the Officer may hear and consider as evidence any relevant information. Efforts will be made to obtain the most reliable information available. The Officer may not consider:

a. Information obtained directly or indirectly through a search of a Respondent’s person, effects, or room without his/her consent, unless obtained pursuant to a warrant or other legal search. Nothing in this section shall be deemed to prohibit routine inspection or maintenance of a Respondent’s room and nothing in this section shall be deemed to prohibit forcible entry of any place or constraint of any person in order to prevent harm or damage to person or property when made with reasonable belief that such damage or harm is occurring, has just occurred, or is about to occur.

b. The Respondent’s refusal to consent to a search or to give information concerning the alleged facts. If the Officer is aware that a criminal prosecution relating to the same violation(s) is being conducted, or such action appears likely to be made, independent of the hearing, the Officer will notify the Respondent in advance of the right to remain silent, and the Officer shall draw no inference from the Respondent’srefusal to give information.

4. The Officer shall then:

a. Make a determination that the Respondent is In Violation of the Code if convinced by a preponderance of the evidence presented that the Respondent has committed the act(s) as alleged, or Dismiss the case if the Officer determines the respondent is Not In Violation of the Code, or

b. Refer the matter to the Committee if the Officer is in doubt as to whether acts have been committed which constitute a violation of this Code, or

c. Refer the matter to the Committee if the Officer is in doubt of which, if any, sanction ought to be imposed, or

d. Refer the matter to the Committee or other designated hearing Officer if there is a conflict of interest for the Officer, and

e. Inform the Respondent, in writing, of the outcome, of any sanctions imposed, and of his/her right of review. If the alleged violation is a sexual assault, domestic violence, dating violence, or stalking the Respondent and Complainant shall receive simultaneous written notification of the outcome, including any sanctions and the rationale for the result and any sanctions, and of the Respondent’s and Complainant’s right of review. If the alleged violation is gender discrimination or sexual harassment, the Complainant shall receive simultaneous notification of the outcome and of any sanctions that directly relate to the Complainant, and of the Complainant’s right of review. In a case of a crime of violence, the University may disclose the final results of the disciplinary proceeding to the victim, regardless of whether the University concluded a violation was committed.

5. If the Officer determines the Respondent is In Violation of the Code, the Officer shall imposeappropriate sanctions. Sanctions shall become operative immediately after written notice thereof has been given to the Respondent. Sanctions may be stayed in the event the Respondent submits a request for review by the Committee in accordance with this Code.

6. Notwithstanding the above, a Respondent may be suspended from the University or have privileges revoked pending the outcome of a disciplinary proceeding if, in the judgment of the Officer, the Respondent’s continued presence or use of privileges at the University pending the outcome of the proceeding is likely to pose a substantial threat to the Respondent or to other people and/or is likely to cause significant property damage and/or disruption of or interference with the normal operations of the University. The Officer will make a judgment on interim action based on the review of the alleged conduct. Ordinarily, the Officer will converse with the Respondent when interim action is considered. ARespondent sanctioned under this section may seek review of that decision by requesting the President or his/her designee to review the decision within 5 calendar days after the Respondent has received notice of the interim action. The Respondent may request that a formal Committee hearing be held as soon as practicable. If the alleged violation is sexual assault, domestic violence, dating violence, or stalking, the Officer shall inform the Complainant of any interim action. If the alleged violation is gender discrimination or sexual harassment, the Officer shall inform the Complainant of any interim action that directly relates to the Complainant.

C. Administrative Hearing Before Student Hearing Panel

  1. At the discretion of each University institution, certain minor violations committed by a student may be heard before a panel of the student’s peers rather than before an Officer. The composition of the panel shall have equitable gender representation whenever practicable.
  2. If an institution elects to establish a Student Hearing Panel, that institution shall provide its students with information regarding the types of violations that a Respondent may elect to have heard before the panel. In no event shall an institution permit a Student Hearing Panel to adjudicate a complaint involving a violent crime, gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, stalking, or any other violation of a private or sensitive nature.
  3. If a Respondent elects to have a complaint heard by the Student Hearing Panel, any such hearing shall be in lieu of a hearing before the Officer and:

a. The rules and administrative procedures applicable to the Officer, as set forth in Section V(B) above, shall also apply to the Student Hearing Panel; and

b. The Officer or a designee of the Officer shall attend the hearing to ensure compliance with the administrative procedures set forth in this Code and with any supplemental policies the institution may issue regarding the Student Hearing Panel.

4. Any appeals from the Student Hearing Panel’s decision shall be handled according to the same procedures applicable to appeals arising from the Officer’s decision, as set forth in Section V(D) below.

D. Right of Review Beyond Officer or Student Hearing Panel

  1. The Respondent (or the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) may direct a request for review of the Officer or Student Hearing Panel’s findings or actions to the Committee, for any of the following reasons:

a. Review of the procedures followed.

b. Review of the appropriateness of the sanction.

c. Consideration of new information that was not available at the time of the hearing with the Officer or Student Hearing Panel.

d. Reconsideration of existing information and whether it supports the Officer or Student Hearing Panel’s finding. (This review may result in a higher sanction, a lower sanction, the same sanction, or no sanction at all being imposed.)

2. Requests for review shall be in writing and shall state the issue(s) to be reviewed and provide a detailed rationale for the request. This written request for a review shall be submitted to the Officer (regardless ofwhether the initial hearing occurred before the Officer or before the Student Hearing Panel) and must be received by the Officer within seven calendar days after the Respondent/Complainant has received notice of the findings. The Officer shall promptly forward the request for review to the Committee.

E. Responsibilities of the Committee

  1. After notification from the Officer, the Chair of the Committee shall, as soon as practicable:

a. Notify, in writing, the Officer and the Respondent(and the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking), of a date, place, and time for hearing with the hearing normally to be held not earlier thanfive calendar days and not later than 14 calendar days after issuance of notification by the Committee. Notification will be in the same manner as set forth in Section V.A.(3)(b) above.

b. List in the notice to the Respondent/Complainant the names of the Committee member(s) conducting the review and witnesses being invited by the Officer.

c. Make arrangements for the keeping of a recorded record of the proceedings. In cases of a review, the Respondent charged with the violation, his/her representative and authorized University officials may have access to the record for purpose of review relating to a request for review but no copies shall be made except by the University. Such record shall be kept by the University campus for at least three years after all review rights have been exhausted at which time such record may bedestroyed. Such records of hearings are deemed to be Student Education Records under the Family Educational Rights and Privacy Act of 1974 and may not be disclosed publicly except as provided insuch Act. No recording in any form, other than the one made by the Committee, is permitted at the hearing. If the alleged violation is sexual assault, domestic violence, dating violence, or stalking, theComplainant or his/her representative may have the same access to the recording as the Respondent. If the alleged violation is gender discrimination or sexual harassment, the Complainant may have access to the portions of the recording pertaining to the Complainant.

2. Composition of Committee

a. The Committee shall consist of at least three, but no more than seven, members, at least one of whom shall be a student and one a Presidential designee. The number of Committee members, the composition of the Committee, and the method of selection shall be determined by each campus in a manner approved by the President or his/her designee. The President or his/her designee shall also appoint the Chair from among the Committee members. The composition of the committee shall have equitable gender representation whenever practicable. Members of the Committee may not have a conflict of interest or bias for or against the Complainant or the Respondent.

b. The Respondent charged with the violation, the Officer, and the Complainant shall have the right to challenge for cause any member of the Committee by submitting to a designated official a writtenmemorandum stating the grounds for this challenge at least two days prior to the scheduled meeting. Removal of members for cause shall be within the authority and at the discretion of the Chair of the Committee or another member of the Committee if the Chair is unable to exercise that function or is challenged for cause.

c. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, all members of the Committee shall have had annual training on the issues related to gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and stalking and how to conduct an investigation and hearing process that protects the safety of individuals involved and promotes accountability.

3. Hearing Preliminaries

a. At any proceeding before the Committee, the Officer, the Respondent, the Complainant or any other party to the hearing may have the assistance of an advisor, which may include legal counsel.

b. The hearing shall be closed. The Committee Chair may permit, in addition to the party’s advisor, two support people for each the Respondent or Complainant to observe the proceedings. When the hearing is opened to any of the above mentioned people, the Committee Chair reserves the right to close the hearing or any portion thereof in order to protect any party participating. In cases of a disciplinary action in cases of alleged dating violence, domestic violence, sexual assault, or stalking, any discretion of the Committee Chair to restrict a support person’s involvement or presence in a disciplinary proceeding must apply equally to any party’s support people.

c. If the Respondent or any other party is not present at the time appointed for the hearing, the Committee shall first attempt to determine the reason for that person’s absence. The Committee may proceed in a normal manner without Respondent’s attendance or any other party’s attendance, may hear only a portion of the testimony and adjourn to a later date, or may continue the entire hearing to a later date. The Committee may not consider the absence of a party as relevant to whether the Respondent committed the alleged violation of the Code.

4. Hearing Procedures

a. Responsibility for recognizing and permitting persons to speak lies exclusively with the Chair.

b. Persons disruptive to any stage of the hearing may be evicted at the reasonable discretion of the Chair.

c. The Officer shall first present the results of the investigation and/or the charges against the Respondent.

d. The Officer and/or the Complainant may present oral testimony and/or written statements from any person(s) including the Respondent, and all relevant documents, records and exhibits. The names of such witnesses and/or copies of written statements must be submitted to the Officer at least one working day prior to the hearing for inclusion in the materials presented to the Committee.

e. The Respondent may then present written documentation or oral testimony from the Respondent him/herself and/or other witnesses, and all relevant documents, records and exhibits. The names of such witnesses and/or copies of written statements must be submitted to the Officer at least one working day prior to the hearing for inclusion in the materials presented to the Committee. At thediscretion of the Chair, the Respondent (and the Complainant, if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking), may submit written documents, oral testimony of witnesses, and all relevant documents, records, and exhibits at the time of the hearing.

f. At any time during the proceedings, members of the Committee may question witnesses or parties to the proceeding; witnesses or parties may only ask questions of each other at the discretion of andthrough the Chair. Questioning by any advisor is not permitted. The advisors may not speak at the hearing, except to their advisee.

g. After the presentation of all the information to the Committee, the Officer and the Respondent (and the Complainant if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) may present arguments to the Committee onthe applicability of this Code or the interpretation of any sections herein.

h. At this time, the Officer and the Respondent (and the Complainant if the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking) may make recommendations to the Committee as to the appropriate sanctions should aviolation(s) be found to have been committed.

i. During the hearing the Committee may consider any relevant information, shall not be bound by the strict rules of legal evidence, and may take into account any information which is of value in determining the issues involved. Efforts will be made to obtain the most reliable informationavailable.

j. After all parties have presented their respective information, the Committee shall go into closed session to determine whether the Respondent has committed the alleged violation and/or, if so, the sanction(s) to be imposed. Deliberations are not recorded. A Committee member should vote that the Respondent is In Violation of the Code only if convinced by a preponderance of the information presented that the Respondent has committed the act(s) as alleged. A simple majority vote of InViolation or Not in Violation of the Code by the Committee members present shall prevail. If the majority of the Committee votes for Not In Violation or there is a tie, the Respondent shall be found Not In Violation and the process shall end.

k. If a Respondent is found to be In Violation of the Code, the Committee will deliberate on sanctions. Deliberations are not recorded. A majority vote of the Committee members voting shall prevail.

l. After making its decision, the Committee shall inform the Respondent in writing of the disposition of the case as soon as practicable in the same manner as set forth in Section V.A.(3)(b) above. Any disciplinary sanctions imposed by the Committee shall be operative immediately upon notification,unless otherwise specified.

m. The notice to the Respondent of the finding of the Committee shall include:

i. The section(s) of this Code found to have been violated; and

ii. The disciplinary sanction imposed or other sanction to be taken;

n. If the alleged violation is a sexual assault, domestic violence, dating violence, or stalking, theCommittee shall inform the Respondent and Complainant of the outcome of the proceeding and the rationale for the result and any sanctions at the same time. Notification will occur in the same manner as set forth in V.A.(3)(b) above.

o. If the alleged violation is gender discrimination or sexual harassment, in addition to informing theComplainant of the outcome of the proceedings the Committee shall inform the Complainant of any sanctions imposed upon the Respondent that directly relate to the Complainant. Notification will occur in the same manner as set forth in V.A.(3)(b) above. In a case of a crime of violence, the University may disclose the final results of the disciplinary proceeding to the victim, regardless of whether the University concluded a violation was committed.

F. Right of Review Beyond Committee

  1. In the event the Committee approves a sanction of suspension or dismissal, or loss of recognition of campus organizations, the Respondent may request review by the President or his/her designee. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Complainant or Respondent may direct a request for review of the Committee’s decision to the President or his/her designee. Such request for review must be made within seven calendar days of notification of imposition of sanction. The request for review shall be in writing and limited to:

a. Review of the procedures followed. In the event of a significant procedural error, the President or his/her designee shall reverse and remand the case to the Committee for a new hearing as set forth in section V.D. above.

b. Appropriateness of the sanction. The President or his/her designee may impose a more severe sanction in the case of gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking. The decision of the President or his/her designee shall be final and shallbe communicated to the Respondent in the same manner as set forth in Section V.A.(3)(b) above.

c. Consideration of new information that was not available at the time of the hearing with the Committee.

d. If the alleged violation is a sexual assault, domestic violence, dating violence, or stalking, the President or his/her designee shall inform the Respondent and Complainant of the result of the proceeding, of any sanctions imposed and the rationale for the result and any sanctions, at the same time. Notification will occur in the same manner as set forth in V.A.(3)(b) above. In a case of a crime of violence, the University may disclose the final results of the disciplinary proceeding to the victim, regardless of whether the University concluded a violation was committed.

e. If the alleged violation is gender discrimination or sexual harassment, in addition to informing the Complainant of the outcome of the proceedings the President or his/her designee shall inform the Complainant of any sanctions imposed upon the Respondent that directly relate to the Complainant. Notification will occur in the same manner as set forth in V.A.(3)(b) above.

f. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the President or his/her designee or any person/group designated to hear a review shall have had annual training on the issues related to gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and stalking and how to conduct an investigation and hearing process that protects the safety of individuals involved and promotes accountability.

2. If the Committee decided a case referred directly by the Officer, the President or his/her designee shall designate a new person/group to hear the first review. The respondent may direct a request for review of the Committee’s findings or actions to the person/group designated to hear the first review. If the alleged violation is gender discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking, the Complainant may direct a request for review of the Committee’s findings or actions to theperson/group designated to hear the first review. The outcome of this review may result in a higher sanction, a lower sanction, the same sanction, or no sanction at all being imposed. Requests for review will be in accordance with V.C.2 above. For these reviews the responsibilities of the person/group are to review all documents submitted to the Committee, the recording of the Committee hearing, and the Committee’s decision. The decision of the person/group may then be reviewed according to section V.E.1 above.

a. The decision of the person/group designated to hear the first review shall be communicated to the Respondent in the same manner as set forth in Section V.A.(3)(b) above.

b. If the alleged violation is a sexual assault, domestic violence, dating violence, or stalking, the person/group designated to hear the first review shall inform the Respondent and Complainant of the result of the proceedings in the same manner as set forth in Section V.A.(3)(b) above.

c. If the alleged violation is gender discrimination or sexual harassment, in addition to informing the Complainant of the outcome of the proceedings the person/group designated to hear the first review shall inform the Complainant of any sanctions imposed upon the Respondent that directly relate to the Complainant in the same manner as set forth in Section V.A.(3)(b) above. In a case of a crime of violence, the University may disclose the final results of the disciplinary proceeding to the victim, regardless of whether the University concluded a violation was committed.

G. Specific Procedures with Respect to Sexual Assault, Domestic Violence, Dating Violence, and Stalking

The University prohibits sexual assault, domestic violence, dating violence, and stalking. In cases of alleged sexual assault, domestic violence, dating violence, or stalking the University will provide a prompt, fair, and impartial investigation and resolution. This process will be conducted by University officials who receive annual training on the issues related to sexual assault, domestic violence, dating violence, and stalking and how to conduct an investigation and hearing process that protects the safety of individuals involved and promotes accountability.

  1. Reporting a Violation

a. Victims may elect to report an incident to campus authorities, local law enforcement, both, or neither;

b. Should a victim elect to report an incident to local law enforcement, campus authorities are available to assist the victim with this process at the victim’s request.

2. Standard of Evidence

a. Students who believe they have been the victim of an act of sexual assault, domestic violence, dating violence, or stalking should, if possible, attempt to preserve any evidence of the act. This evidence could prove crucial should the student choose to report a violation of this Code, report acriminal act to local law enforcement, or seek an order of protection from abuse or harassment from the courts.

b. As with other violations of the Code, and in accordance with federal law, in cases of sexual assault, domestic violence, dating violence, or stalking, the standard of evidence used to determine whether a violation occurred shall be a preponderance of the evidence.

c. Under the preponderance of the evidence standard, a violation will be determined to have occurred if, based upon the evidence presented, University authorities conclude that it is more likely than not that the violation was committed.

3. Sanctions and Protective Measures

a. In addition to the sanctions outlined in Section IV, it is within the University’s power to impose remedial measures to protect the victim.

b. Even if a victim chooses not to pursue disciplinary proceedings under the Code or report the incident to law enforcement s/he should consider talking to University officials about the possibility of remedial measures, as many measures (such as counseling or changing classes) may be possible regardless of whether an investigation is initiated.

c. Examples of possible remedial measures include:

i. Helping a victim change housing, classes, or transportation in order to avoid contact with his/her alleged perpetrator;

ii. Prohibiting an alleged perpetrator from having contact with the victim; and

iii. Helping connect the victim to victim’s services on campus and in the community, including counseling.

d. Additional information on resources for victims, including details about free on-campus counseling services and other resources on campus and in the community, may be found in theUniversity’s policy pamphlet on sexual assault, domestic violence, dating violence, and stalking.

4. Confidentiality

a. Under federal law, the University is required to report statistics regarding the occurrence of certain crimes in the University community. When reporting these statistics the University withholds the names of victims as confidential and, to the extent permissible by law, withholds any other information that may serve to identify the victim.

b. If a Complainant requests that his/her name or other identifiable information not be disclosed to the alleged perpetrator, the University’s ability to respond to the incident and pursue disciplinary action against the alleged perpetrator may be limited. Potential Complainants should note that,under Title IX of the Education Amendments of 1972, retaliation against a Complainant is prohibited. University officials will take steps to prevent retaliation and will take strong responsive action if retaliation does occur.

VI. Student Conduct Code Review Board
There shall be established a board, known as the Student Conduct Code Review Board. It shall be composed as follows:

  1. Three persons from each institution of the University: the Officer, the Chair of the Campus Conduct Code Committee, and one student named by the President or his/her designee after seeking nominations from student representatives for this appointment;
  2. One student who is a participant in a distance education program shall be appointed by the Vice Chancellor for Academic and Student Affairs or his/her designee; and
  3. One representative each from the Board of Trustees and the Chancellor’s Office.

The Chancellor’s representative shall be responsible for calling the Review Board into session. This Review Board shall meet at least once every three years, but may meet more often if necessary under the following procedures:

A. When requested by Officers representing at least two institutions of the University System.

B. When requested by Student Government Officers representing at least two institutions of the University System.

C. When requested by the Chancellor of the University System.

The Review Board shall:

A. Consider all proposed amendments to this Code and act as an advisor to the Board of Trustees in matters pertaining to the Code.

B. Send its recommendations on proposed amendments of the Code to the Presidents Council and Chancellor for transmission to the Board of Trustees.

C. Review the relationship between violations and sanctions in order to encourage consistency throughout the University System.

VII. Amending the Student Conduct Code
The Board of Trustees shall act upon proposed amendments to the Code after receiving recommendations of the Review Board, the Presidents’ Council of the University System, and the Chancellor. As provisions of this Code are subject to periodic review and change, the most recent and current copy of this Code may be obtained through the Student Affairs Office and/or the Office of the President on each campus.

Revised by the Conduct Code Review Board and accepted by the Board of Trustees, May 18, 2015

Student Conduct Procedures

INTRODUCTION
Per the University of Maine System (UMS) Student Conduct Code (V.) “Each of the University of Maine System campuses may adopt procedures for carrying out the provisions of this Code within the guidelines set forth by the Conduct Code as described below and consistent with said Code.” As permitted, the following articulates the con-duct procedures that apply to students of the University of Maine at Augusta (UMA) and students who attend at University College locations assigned to UMA’s student conduct jurisdiction. These procedures must be used in con-junction with the UMS Student Conduct Code for complete guidance on UMA student conduct matters.

All members of the UMA community have access to the current UMS Student Conduct Code and UMA Student Academic Integrity Code through the online UMA Student Handbook. Minor or non-recurring student conduct issues present an opportunity to educate the offending party as to the rules, regulations and expectations appropriate to an educational community and may not rise to the level of a violation. If a University employee, student, or campus visitor confronted with such a situation is not comfortable in this role, s/he refers it to an appropriate University employee for intervention. Such an interaction is informal, educational, and not punitive.

The following procedures, consistent with UMA’s educational mission, seek to protect the rights of all UMA community members and to create an environment conducive to learning and teaching.

1 STUDENT CONDUCT OFFICER:

1.1 The President, upon the recommendation of the Executive Vice President & Provost, appoints the UMA Student Conduct Officer.
1.2 Recognizing that there will be times when the Officer is unable to perform the functions of that position, the President, upon the recommendation of the Conduct Officer and the Executive Vice President & Provost, may appoint one or more Alternate Conduct Officer(s).

2 UMA STUDENT CONDUCT COMMITTEE(S):

2.1 In view of the substantial distance between the Bangor and Augusta campuses, the mandate for students to have reasonable access to conduct procedures and the FERPA requirements for privacy, UMA establishes separate Conduct Committees on each campus.
2.2 All Hearings before a UMA Committee are chaired by a faculty member.
2.3 The Conduct Officer solicits nominations for Committee membership from the governance units and, in turn, forwards the slate of nominees to the Executive Vice President & Provost for review and endorsement.

  • 2.3.1 The Executive Vice President & Provost, in turn, forwards the slate of nominees to the President for his/her approval.
  • 2.3.2 The President appoints all Committee members.
  • 2.3.3 Nominations by constituent groups for appointment to the Conduct Committees for the following calendar year are normally solicited prior to December 1.
  • 2.3.4 All appointments are renewable.

2.4 The President of the Faculty Senate nominates the Co-Chair(s) (two [2] each from the Bangor and Augusta campuses).

  • 2.4.1 The President of UMA appoints the Co-Chairs for three (3) year terms (January through December). To ensure the availability of an experienced officer each year, the initial appointments are staggered.
  • 2.4.2 Normally, the faculty Co-Chairs on each campus alternate responsibility for chairing Hearings.

2.5 In addition, the President of the Faculty Senate nominates six (6) additional faculty (three [3] from each campus representing the three [3] colleges) to serve.

  • 2.5.1 Appointments are for two (2) years (January through December), with initial appointments staggered to ensure the availability of experienced committee members.
  • 2.5.2 Thereafter, the President of the Faculty Senate will nominate to fill only the vacant position(s).

2.6 The Presidents of the Augusta and Bangor Student Government Associations (SGA) nominate up to six (6) students for membership on their respective campus Committees. The President of the Distance Education (DE) SGA nominates from his/her constituency one (1) additional member for each campus Committee. If the DE SGA President is unable to fulfill this obligation, the Center Directors will nominate these positions.

  • 2.6.1 All student appointments are for one (1) year terms (January through December).
  • 2.6.2 The student nominees should reflect a balance between SGA members and non-members.
  • 2.6.3 To be eligible for Committee membership a student must remain registered for at least three (3) UMA credits in each regular semester during the period of appointment AND meet UMA standards for good standing and committee service.
    • 2.6.3.1 To be in good standing a student must comply with UMA’s Academic Action Scale AND Financial Aid’s Satisfactory Academic Progress Scale.
    • 2.6.3.2 Under UMA policy, to be eligible to serve on an administrative (non-SGA) UMA committee a student must have a GPA of 2.00 or higher AND complete at least 80% of all courses attempted.
  • 2.6.4 Regular UMA employees who are also students may not serve as student members.
  • 2.6.5 A student may serve on a Conduct Committee during summer if s/he is registered for at least three (3) UMA credits during the summer session OR is registered for at least three (3) UMA credits for the upcoming fall semester.
  • 2.6.6 A student who is a degree candidate at another institution of higher education is not eligible to serve on a UMA Student Conduct Committee.

2.7 The Chairs of the Professional Employees Assembly (PEA) and the Classified Employees Assembly (CEA) nominate two (2) Committee members each to serve on each of the two (2) campus Conduct Committees, for a total of four (4) nominees from each organization.

  • 2.7.1 Appointments are for two (2) years (January through December), with initial appointments staggered to ensure the availability of experienced committee members.
  • 2.7.2 Thereafter, the Chairs of each organization will nominate to fill only the vacant position(s).

3 COMPOSITION OF AN IMPANELED STUDENT CONDUCT COMMITTEE (ISCC):

(Note: An “impaneled” Student Conduct Committee is a subgroup of the larger Student Student Conduct Committee that is called into service by the Chair to hear a particular case involving a potential violation of the UMS Student Conduct Code that does not fall under UMA’s Academic Integrity Code.)
3.1 Every UMA ISCC must have at least five (5) and no more than seven (7) members.

  • 3.1.1 At least one-half (1/2) of each ISCC is students.
  • 3.1.2 A Faculty Chair and representative(s) of the PEA and/or CEA normally constitute the balance of the ISCC. (Note: An ISCC of five (5) consists of three (3) students, a Faculty Chair and one (1) staff member representing either the PEA or CEA.)
  • 3.1.3 The Faculty Chair makes every effort to assemble an ISCC of at least six (6) to ensure re-presentation of all campus constituencies.

3.2 An ISCC elects a Vice Chair prior to the commencement of a Hearing.

  • 3.2.1 The Vice Chair is normally a student.
  • 3.2.2 The duration of the term of the Vice Chair is the duration of the Hearing.
  • 3.2.3 If the Chair is challenged for cause, the Vice Chair rules on the petition. If the petition is accepted, the alternate faculty Co-Chair presides over the Hearing.
  • 3.2.4 All members of an ISCC must avoid both the appearance and reality of any conflict of interest. Any member who has a potential conflict of interest or feels that s/he is unable to render an unbiased decision in the case must refuse the assignment to an ISCC.

4 COMPOSITION OF AN IMPANELED ACADEMIC INTEGRITY BOARD (IAIB):

(Note: An “impaneled” Academic Integrity Board is a subgroup of the larger Student Conduct Committee that is called into service by the Chair to hear a particular case involving a potential violation of UMA’s Academic Integrity Code.)
4.1 Every UMA IAIB must have at least three (3) and no more than five (5) members.

  • 4.1.1 At least one-half (1/2) of each IAIB is faculty.
  • 4.1.2 At least one student must sit on each IAIB.
  • 4.1.3 The balance of the IAIB may include a representative of the PEA and/or CEA. (Note: An IAIB of three [3] consists of two [2] faculty, including the Faculty Chair, and one [1] student. A CEA and/or PEA representative may sit on an IAIB of four [4]) or five [5]).
  • 4.1.4 The Faculty Chair makes every effort to assemble an IAIB of at least five (5) to ensure the broadest campus representation.

4.2 An IAIB elects a Vice Chair prior to the commencement of a Hearing.

  • 4.2.1 The Vice Chair is normally a faculty member.
  • 4.2.2 The duration of the term of the Vice Chair is the duration of the Hearing.
  • 4.2.3 If the Chair is challenged for cause, the Vice Chair rules on the petition. If the petition is accepted, the alternate faculty Co-Chair presides over the Hearing.
  • 4.2.4 All members of an IAIB must avoid both the appearance and reality of any conflict of interest. Any member who has a potential conflict of interest or feels that s/he is unable to render an unbiased decision in the case must refuse the assignment to an IAIB.

5 TRAINING FOR THE COMMITTEE:

5.1 The Officer, in conjunction with the Conduct Committee Co-Chair(s), delivers a training program for Committee members.

  • 5.1.1 The training thoroughly acquaints members with the provisions of the UMS Student Conduct Code, the UMA Student Conduct Procedure, and the UMA Academic Integrity Code and encourages the development of skills consistent with responsible participation.
  • 5.1.2 Training is normally conducted in the fall semester, prior to the assumption of duties, or in the spring semester, within one month of the start of classes.
  • 5.1.3 All new members must participate in training as a condition of service on an ISCC or IAIB and continued appointment.

6 PROCEDURES IN THE EVENT OF A STUDENT CONDUCT ISSUE:

6.1 NON-ACADEMIC VIOLATIONS:

  • 6.1.1 When unsure if a behavior may be in violation of the UMS Student Conduct Code, a Complainant (or reporting party) consults with the Conduct Officer for clarification.
  • 6.1.2 When the alleged misconduct is viewed as serious in nature or persistent, the following guidelines apply:
    • 6.1.2.1 Within two (2) working days or as soon as practicable, the Complainant (or reporting party) contacts the Conduct Officer to discuss the incident.
      • 6.1.2.1.1 When at a University College location, the Complainant contacts the supervising Center Director who, in turn, contacts the assigned Conduct Officer.
    • 6.1.2.2 The Complainant files a “UMA Incident Report” within 2 working days or as soon as practicable.
      • 6.1.2.2.1 The Officer provides access to forms at all locations.
      • 6.1.2.2.2 Reports should focus on the chronological, factual accounting of events, including information about potential witnesses, and avoid speculation regarding motivation or intent.
      • 6.1.2.2.3 Individuals who file reports must convey them to the responsible Conduct Officer in a confidential manner, e.g., by fax, intercampus mail, or U.S. Postal Service, but not electronic mail.
    • 6.1.2.3 A faculty member or other UMA employee may ask any student who is disruptive, threatening, or destructive to immediately leave the classroom or other University-managed area if s/he does not stop the offending behavior upon request.
      • 6.1.2.3.1 NO ONE MAY PERMANENTLY REMOVE A STUDENT FROM A COURSE OR UNIVERISTY LOCATION FOR DISCIPLINARY REASONS WITHOUT BENEFIT OF THE DUE PROCESS PRESCRIBED BY THE UMS STUDENT CONDUCT CODE.
      • 6.1.2.3.2 In situations involving the use of facilities not administered by the University, University officials work with the student and local personnel to find a satisfactory solution in accordance with the UMS Code and UMA Procedures.
    • 6.1.2.4 If an employee or student feels that his/her health and safety are in imminent danger due to student action, the individual should follow the local, established procedures for dealing with an emergency situation. Once safe, the individual should report the incident to the appropriate University authorities, including Campus Security, the Office of Administrative Services, the Conduct Officer, and/or the chief administrative officer at that location.

6.2 ACADEMIC VIOLATIONS

  • 6.2.1 Reports of suspected violations of academic integrity should be reported in a confidential manner to the appropriate faculty member. If this is not practicable, such reports should be directed to the appropriate academic administrator or the Conduct Officer. The responsible faculty member or administrator will then follow the procedures as outlined in the UMA Academic Integrity Code.

7 ADMINISTRATIVE HEARINGS BEFORE THE CONDUCT OFFICER:

7.1 The Officer follows all guidelines stipulated in the UMS Student Conduct Code (V., A.-B.)
7.2 Hearings are normally held at a location of convenience to the majority of parties to the Hearing, but the location is at the discretion of the Officer.

8 HEARINGS BEFORE AN IMPANELED STUDENT CONDUCT COMMITTEE (ISCC) OR IMPANELED ACADEMIC INTEGRITY BOARD (IAIB):

8.1 The Conduct Officer informs the appropriate Committee Co-Chair when an appeal is filed or a case is referred directly to the Committee.
8.2 The Chair, with assistance from the Conduct Officer, recruits an ISCC or IAIB and makes all necessary arrangements.
8.3 The Chair of the ISCC or IAIB proceeds as prescribed in the UMS Student Conduct Code (V.D.1-4).

  • 8.3.1 To protect the rights of all parties and to ensure consistency and thoroughness, the Chair initiates all ISCC or IAIB Hearings with a common introductory statement outlining the rules that govern the Hearing.
  • 8.3.2 Hearings are normally held at a location of convenience to the majority of parties to the Hearing, but the location is at the discretion of the Chair.
  • 8.3.3 Following the Hearing the presiding ISCC or IAIB Chair forwards all relevant materials to the Conduct Officer for inclusion in the Hearing record.

9 STUDENT CONDUCT RECORD KEEPING:

9.1 The Conduct Officer arranges for the notation of all student disciplinary administrative suspensions or dismissals under his/her jurisdiction on the appropriate system-wide student information database.

  • 9.1.1 Unless automatically expunged by virtue of a specified end date, the Conduct Officer must initiate in the student information database any change in status of a disciplinary-related administrative suspension or dismissal.

9.2 The Officer (or designee) maintains the documentation for all student conduct cases in a confidential file for a minimum of three (3) years after the student’s graduation and/or separation from the University.

  • 9.2.1 Separation is defined as two (2) years of continuous non-attendance, including summers, formal withdrawal from UMA, or a confirmed transfer to another institution of higher education.
  • 9.2.2 One (1) year after graduation or separation the Officer (or designee) destroys records of Incident Reports that did not result in formal conduct charges.
  • 9.2.3 Three (3) years after graduation or separation the Officer (or designee) destroys records of cases resulting in sanctions of anything less than dismissal or suspension.
  • 9.2.4 The Officer (or designee) retains indefinitely all records pertinent to cases resulting in dismissal or suspension.
    • 9.2.4.1 The Officer (or designee) retains recordings made at Hearings before an ISCC or IAIB for three (3) years after all rights to appeal have been exhausted, at which time the Officer (or designee) destroys the recordings.

9.3 Upon the expiration of the holding period, the Officer (or designee) destroys all records in a manner that ensures confidentiality.

10 ACADEMIC AND STUDENT ACCOUNT POLICIES FOR DISMISSED OR SUSPENDED STUDENTS:

10.1 The standard campus policies pertinent to drop or withdrawal apply to any student suspended or dismissed from class(es) during a semester per an Administrative or an ISCC or IAIB Hearing.
10.2 The Conduct Officer informs the student of these policies at the time of separation.

11 ADMISSION OR RE-ADMISSION OF STUDENTS WHO HAVE BEEN ADMINISTRATIVELY DISMISSED OR SUSPENDED FOR DISCIPLINARY REASONS:

11.1 The staff responsible for new student admission checks all applicants against the student information system database to verify that an applicant is not under administrative dismissal or suspension from any UMS campus. (Note: Board of Trustee policy mandates all UMS campuses to honor suspensions and dismissals from all other UMS campuses.)
11.2 A student who files an application for admission following a disciplinary dismissal from UMA or another UMS campus must file a written petition, as stipulated in the Board policy.

  • 11.2.1 This appeal is submitted to the Director of Admissions.
  • 11.2.2 The Director of Admissions instructs the applicant to arrange an interview with the UMA Conduct Officer.
  • 11.2.3 The Director of Admissions and the Conduct Officer make a joint recommendation to the Executive Vice President & Provost regarding the advisability of admission.
  • 11.2.4 The Executive Vice President & Provost makes the final decision.

11.3 A student currently under disciplinary suspension from any UMS campus normally must fulfill all obligations of that suspension before UMA considers his/her application for admission/re-admission.

  • 11.3.1 The Director of Admissions verifies through the UMA Conduct Officer that all requirements are met before UMA offers admission/re-admission.
  • 11.3.2 An exception may be permitted with the written authorization of the suspending institution.

12 FILING A NO TRESPASS ORDER AGAINST A RESPONDENT:

12.1 In cases where the continued presence on campus of a Respondent found in violation of the Student Conduct Code creates serious disruption, an atmosphere of fear or intimidation, or puts other individuals at risk, the formal sanction should include a prohibition from campus during the period of the imposed sanction.
12.2 In cases where such a prohibition requires the force of law, the Officer (in cases of Administrative Hearings) or the Committee Chair (in cases of Hearings before an ISCC or IAIB) requests that the Vice President of Administration file a petition for a “No Trespass” order on behalf of the campus.

13 MAINTAINING THIS DOCUMENT:

13.1 The Conduct Officer maintains the accuracy of this document and may incorporate any adjustments necessary to comply with changes in the UMS Student Conduct Code, UMS policy, UMA policy, emerging case law, or an administrative reorganization of UMA.

  • 13.1.1This responsibility does not imply permission for the Officer to make elective, unilateral changes to the UMA Student Conduct Procedures.

13.2 At his/her discretion, the Conduct Officer initiates periodic review of these procedures and provides all constituencies an opportunity to submit proposed revisions.

  • 13.2.1 The Officer presents all proposed changes to the Student Conduct Committees for consideration.
  • 13.2.2 The Officer forwards proposals that are endorsed by the majority of voting Committee members through the Executive Vice President & Provost to the President for approval.

13.3 Any two (2) members of the Student Conduct Committees may also initiate a review of this document.

14 UMA’S PARTICIPATION IN THE REVIEW OF THE UMS STUDENT CONDUCT CODE:

14.1 Section VI of the UMS Student Conduct Code provides details regarding this process.

  • 14.1.1 The Chair of the SGA General Assembly nominates a student familiar with the Code to serve on the UMS Student Conduct Code Review Board. The President of UMA appoints the student representative.
  • 14.1.2 The President appoints one of the faculty Student Conduct Committee Co-Chairs to the Review Board.
  • 14.1.3 The UMA Conduct Officer automatically serves per Board of Trustee policy.
  • 14.1.4 Whenever feasible, the UMA delegation should include representation from more than one UMA campus or location.

14.2 Upon initiation of the review process, the Officer notifies the Student Conduct Committee membership that the UMS Student Conduct Code is under review and solicits their feedback.

  • 14.2.1 Committee members, in turn, invite their constituencies to participate in the review process and function as liaisons between their constituencies and the campus Conduct Committees.

14.3 The Conduct Committees consider all suggestions originating from UMA and other UMS campuses and endorses suggestions through a simple majority vote (including one vote allotted the Conduct Officer). The UMA delegation to the UMS Student Conduct Code Review Board (SCCRB) conveys UMA’s position to the SCCRB.
14.4 In the event that there is a substantive disagreement in positions taken by the two UMA Student Conduct Committees, a joint Committee of three (3) to five (5) members, including the Conduct Officer, will arbitrate the dispute.
14.5 The UMA SGA General Assembly retains the right to submit proposals to the SCCRB without prior approval of the UMA Student Conduct Committees.
Revised 9/24/08 KAD

Student Employees Dress Code

No attempt is made to control the dress or appearance of individual members of the student body. An exception to this is made in the case of students employed by UMA. During times of such employment, they must be neat, clean and properly attired. Any student employee reporting for work in inappropriate attire will not be permitted to commence work until the condition is corrected. Student employees must maintain these standards during all hours of employment.

Student Grievance Policy Against Professional Employees

Additional copies of this grievance policy are available in the Office of the Dean of Students in Augusta. It is advisable to all students considering filing a student grievance to carefully review the policy in order to adhere to all necessary deadlines and procedures.

The Student Grievance Policy and Procedure against Professional Employees is designed to give the UMA student the opportunity to follow a grievance procedure. Grievable matters will be limited to a professional employee’s administrative action which has adversely affected the student who is filing the grievance. This policy is applicable at UMA and all of its functional units. This excludes specific areas covered by the Student Grievance Policy which was adopted on June 13, 1995, and which is applicable to student grievance against faculty members.

It is assumed that at any given stage in the following procedure, all parties will make sincere efforts to reach a final resolution of the issue in question. If the grieving party fails to adhere to the policy time limits, it will be assumed that the grievance is NOT BEING PURSUED. Should extenuating circumstances prevent adherence to the specifications of this policy, the chairperson of the PEA shall adjudicate the legitimacy of the extenuating circumstance. It is also recommended that students who contemplate filing a grievance against a professional employee or have questions about the policy contact the dean of students.

  1. The student must first discuss the matter of concern with the staff member involved.
  2. If the student is not satisfied with the results of the above discussion s/he then appeals to the staff member in writing within three working days with a copy to the staff member’s immediate supervisor. The details of the grievance will be explained at this time. At this point, any student who files a grievance waives his/her right to confidentiality with respect to information which has bearing on the grievance. Such information will be subject to full disclosure by any involved parties with appropriate discretion.
  3. The staff member will respond in writing to the student within three working days with a copy to the staff member’s immediate supervisor. The staff member will respond with specific terms to the grievance.
  4. Within three working days from the date the student receives the staff member’s written response to his or her appeal, the student may request in writing a meeting with the staff member and the staff member’s immediate supervisor. The meeting will be held within three working days of receipt of the student’s request.
  5. If the meeting outlined in Step D does not resolve the grievance, the student must request in writing within five working days that the chairperson of the Professional Employees Assembly select another staff member who is acceptable to both parties of the grievance to act as mediator in the matter of the grievance. This mediator shall be selected from a unit not involved in the grievance. The mediator’s function shall be to discuss the facts of the grievance issue frankly and objectively with both parties in hope of resolving the grievance.
  6. If the meeting outlined in Step E does not resolve the grievance, the student must request in writing within five working days that the chairperson of the Professional Employees Assembly convene an Ad Hoc Student Grievance Committee to investigate the facts behind the grievance.
  7. The chairperson of the Professional Employees Assembly will, after receipt of the student’s request, convene an Ad Hoc Grievance Committee consisting of two students to be appointed by the chairperson of the Professional Employees Assembly from a list of at least eight names provided by the president of the Student Government Association.Either the student or the staff member may exercise one peremptory challenge and may challenge for cause any member of the committee, the judgment in matter of cause being made by the vice chairperson of the Professional Employees Assembly.The Committee will determine its own procedure and will accept all pertinent information and strive to protect the interest of both parties.
  8. The Committee will report its findings and recommendations to the student/staff member concerned, the staff member’s immediate supervisor, unit manager, the president of UMA and the chairperson of the Professional Employees Assembly. The Ad Hoc Grievance Committee will report its findings within three working days after its final meeting.The recommendation of the Ad Hoc Grievance Committee will constitute the final steps in this appeal process. All parties are expected to adhere to these findings.
  9. In cases where the chief administrative officer is involved, steps A, B, and C of the procedure apply. Step D would be in accordance with the office and the procedures that follow would be in accordance with the chancellor’s stated policies and procedures of student grievance.

Student Personal Property Losses

The University shall have no responsibility for loss or damage to personal property owned by the student or in the custody of the student, except in University controlled buildings, and only to the extent that such property loss or damage is the result of an insured loss for direct physical damage, such as loss by fire or theft with signs of forced entry. In such cases, the University provides secondary insurance for the loss of the student’s property. The University’s insurance covers only after all personal or family insurance has been used. The University insurance provides a $5000 maximum coverage limit per student, subject to a $50 deductible per student. However, the University’s insurance does not cover property losses to the student or students whose negligence was the cause of a loss.

Title IX

“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance….” 20 U.S.C. 1681(a).

Title IX of the Education Amendments of 1972, 20 U.S.C. 1681 et seq., is a federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. Under Title IX, discrimination on the basis of sex can include pregnancy discrimination, sexual harassment or sexual violence, such as rape, sexual assault, and sexual coercion. Title IX also requires that equal opportunity in athletics be provided.

Title IX Coordinator

Individuals with concerns or questions about Title IX may contact the University of Maine at Augusta’s Title IX Coordinator as follows: Sheri Stevens, Executive Director of Administrative Services, Title IX Coordinator, Equal Opportunity Officer, Farm House, 46 University Drive, Augusta, ME 04330; Email:sheri@maine.edu; Telephone: 207-621-3110

Title IX also prohibits retaliation for raising a complaint under Title IX or for advocating for a right protected by Title IX.

Information on how to file a complaint of sexual harassment, sexual assault, discrimination or other policy violations can be found in the UMA Student Handbook under the Student Conduct Code and the Equal Opportunity Complaint Procedure.

The U.S. Department of Education’s Office of Civil Rights is the entity that is charged with enforcing Title IX compliance. Inquiries about these issues may also be referred to the local branch of the U.S. Department of Education, Office for Civil Rights (OCR), 8th Floor, Five Post Office Square, Boston, MA 02109-3921, telephone (617) 289-0111, fax (617) 29-0150, TTY (877) 521-2172 or email ocr.boston@ed.gov. The website for the Office of Civil Rights can be located at the this link: http://www2.ed.gov/about/offices/list/ocr/index.html).

Sexual Assault, Sexual Misconduct, and Stalking Related Information

The University of Maine System is committed to providing a safe environment which promotes the dignity and worth of each member of the community. In complying with the letter and spirit of applicable laws and in pursuing its own goals of pluralism, the University does not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information or veteran status in employment, education, and all other programs and activities. For this reason, the University will not tolerate discrimination, discriminatory harassment, sexual assault and other sexual violence, dating violence, domestic violence, stalking, or retaliation in any form.

Complaints or Reports of Discimination, Discriminatory Harassment, Retaliation, Sexual Assault, Domestic Violence, Dating Violence or Stalking

The University strongly encourages anyone who has been the victim of discrimination, discriminatory harassment, retaliation, sexual assault, domestic violence or stalking, to report the incident to the University. A report can be made at any time, no matter when the incident happened. Reporting the incident to the University does not mean that you have to file a formal complaint or participate in the University’s disciplinary process or bring criminal charges. Reporting the incident, however, will allow the University to provide you with all of the support and services, both on campus and off campus, that are available to you.

Any individual may make a third-party complaint about discrimination, discriminatory harassment, retaliation, sexual assault, domestic violence, dating violence or stalking experienced by another. Individuals are encouraged o contact the appropriate office identified below as soon as possible. Upon receipt of such information, the University will determine whether further action, including contacting the alleged victim, is warranted. If a concern is reported by someone other than the alleged victim, and the alleged victim is unwilling or unable to cooperate with an investigation, the University’s ability to respond may be significantly limited.

  1. Complaints or Reports of Conduct by Employees

All complaints or reports relating to discrimination, discriminatory harassment, retaliation, sexual assault, domestic violence, dating violence or stalking by a University employee should be made to the Equal Opportunity/Title IX Coordinator, Sheri Stevens, at 207-621-3110. The Title IX Coordinator is the person at UMA responsible for the University’s overall compliance and response to incidents of sexual assault, sexual harassment and sex discrimination in general.

  1. Complaints or Reports of Conduct by Employees

All complaints or reports relating to discrimination, discriminatory harassment, retaliation, sexual assault, dating violence, domestic viiolence or stalking, by a University student should be made to Laura Rodas at 207-621-3226, who will notify the campus Title IX Coodinator of the complaint or report.

  1. Complaints or Reports of Conduct by Third Parties (Campus Guests, Vendors, Contractors, etc.)

All concerns regarding discrimination, discriminatory harassment, retaliation, sexual assault, dating violence, domestic violence or stalking by third parties such as vendors, contractors and campus guests should be made to the Title IX Coordinator Sheri Stevens at 207-621-3110. Upon receipt of a report or complaint, the University will respond as appropriate, given the nature of its relationship to the third party.

In addition, the law prohibits retaliation against an individual for opposing any practices forbidden under this policy, for bringing a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in any manner in an investigation or resolution of a complaint of discrimination or harassment.

Possible Disciplinary Sanctions for Sexual Assault, Sexual Misconduct, and Stalking

Any person found to have committed the offense of Sexual Assault, Sexual Misconduct, or Stalking by the University of Maine at Augusta’s Conduct Committee and/or the State of Maine judicial system will be subject to severe disciplinary sanctions which may include immediate suspension or dismissal.

Victim’s Options for Changing Academic Situations

Any victim of sexual assault, other sexual misconduct, or stalking has the right to request a change in academic situations, such as arranging extra time to complete or re-take a class.

Procedures for On-Campus Disciplinary Action

      1. Accuser and accused will have the same rights to have others present at any hearing, including the assistance of an advisor and/or legal counsel.
      2. Accuser and accused will both be informed of the outcome of any such hearings when the charge is Title IX violation. Victims shall be informed of their option to notify proper law enforcement authorities, and their option to be assisted in doing so.
      3. Investigations of complaints shall be reliable, adequate and impartial.
      4. Cases shall be adjudicated using a Preponderance of the Evidence Standard.

If a rape, sexual assault, other sexual violence, or stalking is reported to a University official, the victim will be informed of their option to notify proper law enforcement authorities and will be assisted in doing so if requested. A student may file a criminal complaint and a Title IX complaint with the University simultaneously.

Counseling Services

Counseling services are provided on campus, free of charge, to any student victim of a rape or sexual assault who desires this service. Referrals can also be made to outside providers for assistance, including local sexual assault resource centers.

The U.S. Department of Education’s Office of Civil Rights is the entiy that is charged with enforcing Title IX compliance. Inquiries about these rules may also be referred to the local branch of the U.S. Department of Education, Office for Civil Rights (OCR), 8th Floor, Five Post Office Square, Boston, MA 02109-3921, telephone (617) 289-0111, fax (617) 289-0150, TTY (877) 521-2172 or email: ocr.boston@ed.gov. The website for the Office of Civil Rights can be located by following this link.

Tobacco Use Policy

Policy Purpose

  • Tobacco use is the single most preventable cause of death and disease in the U.S. (Federal CDC)
  • The Environmental Protection Agency (EPA) has classified second-hand smoke as a Class A carcinogen, the most toxic class of chemicals known to cause cancer.
  • The U.S. Surgeon General stated in a 2006 report that there is “no safe level of exposure to second-hand smoke.”
  • As an institution of higher learning, UMA has a responsibility to educate and lead on this critical health issue.

The University of Maine at Augusta (UMA) is committed to providing a healthy and productive work and learning environment for the entire campus community.

The purpose of this policy is to reduce harm from tobacco use and second-hand smoke, reduce litter/residue from all tobacco/nicotine products, provide an environment that encourages a tobacco free lifestyle, reduce health care costs, and promote a campus culture of wellness and environmental responsibility.

UMA Tobacco-Free Campus Policy

Effective January 1, 2013, UMA became a tobacco-free institution, prohibiting the use of any tobacco or non-FDA approved nicotine product, including smokeless tobacco and e-cigarettes, on both UMA campuses and at all nine University College centers. This policy applies to all full-time and part-time staff, faculty, students, contractors, vendors, and visitors.

Specifically:

  • The use of alll tobacco and non-FDA approved nicotine products such as electronic nicotine devices (e-cigarettes) is prohibited on all campus property owned or leased. This includes in and around all buildings, common areas, and parking lots (unless inside one’s own vehicle).
  • Tobacco use is prohibited in any university owned or leased vehicle, or private vehicle used in the course of work when another employee or student is present.
  • Tobacco use is permitted inside one’s own car on campus property, as long as the windows are rolled up, the cigarette is smoked entirely inside the vehicle, and the cigarette butt is disposed of inside the car.

Procedure

  • Copies of this policy will be posted in accordance with Maine Law.
  • This policy will be provided on request and included in training manuals, new employee orientation and reinforced/updated annually.
  • This policy will be communicated in appropriate University publications and through internal and external communication vehicles.
  • Appropriate signage will be posted at campus locations.
  • UMA’s policy will be included in UMA vendor contracts.

Enforcement

Policy non-compliance will be handled in the following manners for faculty, staff and students:

Student non-compliance »

Faculty and staff non-compliance »

The success of this policy will depend upon the courtesy and cooperation of the entire campus community.

Resources

The following resources are available to students, faculty and staff:

Maine Tobacco Helpline
(1-800-207-1230)
It’s simple, free, and confidential.

Students can also contact:

UMA Counseling Services
Augusta Campus – 621-3044
Bangor Campus – 262-7836
Students can obtain information about other resources by calling 621-3374.

UMA Alcohol Policy(Abridged)

POSSESSION OR CONSUMPTION OF ALCOHOLIC BEVERAGES IS NOT ALLOWED ON ANY UMA PREMISES EXCEPT UNDER THE FOLLOWING CONDITIONS:
Alcoholic beverages may be possessed or consumed on the University of Maine at Augusta campus only by persons 21 years of age or older and only with specific authorization. No alcohol will be served at any student function on campus. When alcohol is permitted, such functions will occur off-campus at facilities licensed to sell alcohol.

  • Consumption of alcoholic beverages is prohibited in a public place. This applies to any and all UMA functions open to the public, such as concerts, dances, and athletic events whether inside UMA buildings or out-of-doors.
  • Anyone under 21 years of age who purchases or possesses any intoxicating liquor may be subject to prosecution. Anyone who aids a minor in procuring liquor may be punished by a fine, imprisonment, or both.
  • Alcoholic beverages shall only be supplied by an appropriately licensed caterer. Proof of licensure will be required by the University.
  • No E&G funds may be used to purchase alcoholic beverages.
  • A reasonable quantity of non-alcoholic beverages will be made available during any function authorized to permit the consumption of alcohol.
  • Each individual must assume responsibility for his or her behavior while drinking and must understand that being under the influence of alcohol in no way lessens accountability to the University community. Infractions by students of regulations pertaining to the use of alcoholic beverages will be dealt with under the Student Conduct Code.

Permission may be granted by the executive director of administrative services. If the event is a student-sponsored event, advance permission must also be granted by the dean of students. A “UMA Social Event Registration Form” must be completed and returned to the Office of Administrative Services at least one week prior to the event. The form indicates the specifics of the event and lists those responsible for assuring that University policies and state laws are observed. Possession or consumption of alcoholic beverages at special occasions is only allowed when permission of the University has been explicitly granted. If you have questions regarding this policy, please contact the Office of Administrative Services in Augusta.

University Policy on Alcohol & Illegal Drugs

University policy recognizes that substance abuse is a complex problem that is not easily resolved solely by personal effort and may require professional assistance and/or treatment. Accordingly, each campus and University Services have designated an individual to assist employees and students who seek referral for assistance with a substance-abuse problem. Students, faculty, and staff members with substance-abuse problems are encouraged to take advantage of available diagnostic, referral, counseling, and prevention services. However, employees and students availing themselves of these services will not be granted special privileges and exemptions from standard personnel practices applicable to job performance requirements and from standard academic and student conduct requirements. The University will not excuse acts of misconduct committed by employees and students whose judgment is impaired due to substance abuse.
Alcoholic Beverages
The sale, possession, and use of alcohol on campuses of the University of Maine System must comply with the laws of the state of Maine and with local campus regulations and procedures. The acquisition, possession, transportation, and consumption of alcohol by anyone under 21 years of age is prohibited by University policy.
Alcohol may be possessed or consumed on University property only by persons 21 years of age or older in their rooms or in appropriately licensed and/or approved campus facilities. Persons are expected to assume responsibility for their own behavior while drinking and must understand that being under the influence of alcohol in no way lessens their accountability to the University community.
Illegal Drugs
The possession, use, manufacture, dispensing or distribution of illegal drugs (heroin, cocaine, marijuana, LSD, steroids, etc.) is prohibited at any time on University property and as part of any University activities. “Illegal drugs” does not mean the use of drugs under a valid prescription. Employees and students known to use, possess, manufacture, dispense, or distribute illegal drugs are liable to public law-enforcement actions and University disciplinary actions. Employees and students who use prescribed medications are responsible for their secure storage and disposal.
Sanctions
Employees and students who violate the University’s policy will be subject to disciplinary action by the University. The severity of the imposed sanctions will be appropriate to the violation; possible sanctions include suspension, probation, dismissal, restitution, official censure or reprimand, referral for prosecution, participation in a rehabilitation program, and other actions the University deems appropriate.
Special Rules That Apply to Employees and Students Under The Drug Free Workplace Act
In November of 1988, the United States Congress enacted the Anti-Drug Abuse Act which contains a section called the “Drug Free Workplace Act of 1988.” This section requires organizations receiving federal grants and contracts to ensure that their workplaces are free from illegal use, possession, manufacture, dispensation, or distribution of controlled substances.
The law requires employers who receive federal funds to:

  • notify employees that drug abuse is prohibited in the workplace,
  • establish a drug-free awareness program,
  • require each employee to notify the University of any criminal drug conviction for violations occurring in the workplace, and
  • impose sanctions or remedial actions for convicted employees.

As a result of the Anti-Drug Abuse Act of 1988, a court of law may suspend or terminate an individual’s eligibility for federal benefits, including student financial assistance, if that individual is convicted of certain drug offenses.

As a University employee, the Drug Free Workplace Act requires you to notify your supervisor (for example, Department Director or Principal Investigator) if you are convicted of any workplace-related criminal drug violation. You must notify your supervisor within five calendar days after the conviction. Failure to report a conviction may be grounds for dismissal.
The University must report in writing to the contracting or granting agency within 10 calendar days of receiving notice of the conviction.
Violations of the Drug Free Workplace Act can result in:

  • disciplinary action, including dismissal
  • suspension of payments under the grant
  • suspension or termination of the grant
  • suspension or debarment of the grantee

Maine has a medical marijuana law that permits medical use and possession of marijuana under certain circumstances. However, permitting empoyees or students to use or possess marijuana for medical purposes on campus would violate the federal Drug Free Workplace Act. Consequently, medical use or possession of marijuana on campus is prohibited. Employees and students who are under the influence of medical marijuana are not exempt from normal conduct and job performance standards.

WHERE CAN EMPLOYEES GO FOR HELP? WHERE CAN STUDENTS GO FOR HELP?
Each campus of the University of Maine System has designated individuals to help students and employees deal with substance abuse problems. In addition to the designated individuals, you may discuss problems with residence hall staff, counselors, or your supervisor. Those individuals can help you get assistance from a trained professional. TTY callers may contact these individuals through the Maine Telecommunications Relay Service (MERS) at 711.

EMPLOYEES:
Sheri Stevens, Executive Director of Administrative Services
Farmhouse
Telephone: 621-3110 or 1-877-UMA-1234, ext. 3110

STUDENTS:
UMA/Augusta Campus
Philip Watkins, Counselor
Telephone: 621-3044 or 1-877-UMA-1234, ext. 3044

UMA/Bangor Campus
Jennifer Mascaro, Counselor
Coordinator of Counseling Services
Telephone: 262-7836

UMS CENTERS
Students may contact either the Student Services Coordinator at the center or the designated campus person at the campus of enrollment.

In addition to campus resources you may find local social service agencies who can help. Consult the telephone directory. “Community Services Numbers” are listed in the front of the directory. Also see the Yellow Pages listings for Alcoholism Information and Treatment Centers and Drug Abuse and Addiction Information and Treatment.
The following state and national telephone numbers may also be helpful:
1-800-499-0027—Maine Office of Substance Abuse and Mental Health Services Information and Resource Center, to receive information about treatment services.
1-800-662-HELP—Referral for Alcohol and Substance Abuse Services.

Maine Alcohol Laws

Furnishing liquor to a minor (or allowing a minor in a place under your control to consume alcohol): up to $2,000 fine and less than one year in jail. Furnishing liquor to a visibly intoxicated person: 6 months in jail and/or $500 fine.
Maine Liquor Liability Act: civil liability for negligently or recklessly serving alcohol to a minor or a person visibly intoxicated. If property damage, bodily injury, or death results, monetary damages of up to $350,000 plus medical expenses may be awarded. This act could apply to a person or organization that is not licensed to serve alcohol.
Illegal sale of liquor (without a license from the Maine Bureau of Alcoholic Beverages): $300 – $500 fine plus costs, plus up to 30 days in jail for the first offense.
Illegal possession with intent to sell: up to $1,000 fine and six months in jail. Any vehicle used to transfer liquor with intent to sell the liquor illegally can be seized.
Operating Under the Influence (OUI)
Maine motor vehicle law makes it a crime for any person to operate a motor vehicle in Maine under the influence of alcohol or drugs or with an excessive blood-alcohol level. Penalties for first convictions are:
If your blood-alcohol content is .08 to .14 percent:

  • a fine of at least $500, and
  • loss of license for at least 150 days

If your blood-alcohol content is .15 percent or more, or you are traveling 30 m.p.h. or more over the speed limit, or you attempt to elude an officer of the law, or you have a passenger in the vehicle who is under 21 years of age:

  • a fine of at least $500
  • at least 48 hours in jail, and
  • loss of license for at least 150 days

If you refuse to submit to a blood alcohol test:

  • a fine of at least $600
  • at least 96 hours in jail, and
  • loss of license for at least 150 days

Penalties for subsequent convictions are more severe. If you are convicted for OUI while under suspension for previous OUI, your vehicle may be seized. If you refuse to be tested, you automatically lose your license for a minimum of 275 days. Maine civil law also prohibits drinking alcoholic beverages while driving on a public road and the possession of an open container of alcohol by the driver or a passenger.
Special Liquor Laws Relating to Minors
Illegal Possession of Liquor
Any minor (a person under the age of 21 years) who is found to be in possession or control of alcohol, except in the scope of employment or in the minor’s home in the presence of the minor’s parent or guardian, is guilty of a civil infraction and shall be fined:

  • 1st offense, $200 to $400
  • 2nd offense, $300 to $600
  • 3rd and subsequent offense, $600

Teen Drinking Laws
An individual under the age of 21 years shall have his/her license suspended for one year if he/she operates a motor vehicle with any alcohol in his/her blood. Having a passenger under age 21 must also result in an additional 180 day suspension. Refusal to submit to a chemical test will result in an eighteen month suspension of a driver’s license. One can of beer, one glass of wine, or one ounce of distilled spirits can result in a blood alcohol level of .02 or more. Minors who have a blood alcohol level of .08% or more may be prosecuted for the criminal offense of OUI.
Illegal Transportation
No minor shall knowingly transport or knowingly permit to be transported alcohol in a motor vehicle under the minor’s control except in the scope of his/her employment or at the request of the minor’s parent. The penalty is a 30-day driver’s license suspension. A reinstatement fee will be charged to get a license reinstated. Points will be assessed against the offender’s license. Up to a $500 fine may be assessed. A second offense results in a license suspension of 90 days and a fine of not less than $200, and subsequent offenses result in a one-year suspension and a fine of not less than $400.

Maine Drug Laws

Maine law prohibits the knowing, intentional and unauthorized possession, furnishing (distribution or giving away), and trafficking (selling) of scheduled drugs, such as cocaine, marijuana, lysergic acid diethylamide (LSD), heroin, and steroids.
Possession can include merely allowing drugs to be kept in your room, car, or locker even though the drugs are owned by someone else.
Furnishing means giving drugs to another, regardless of profit. If a student on one end of a bleacher sends drugs to a student at the other end, everyone who passed the drugs and who knew (or should have known) they were passing illegal drugs is legally guilty of “furnishing” that drug. Sharing a line of cocaine with friends (even if the friends don’t pay for it) is “furnishing cocaine.”
Aggravated furnishing (carrying longer terms of imprisonment or greater fines) involves an aggravating factor, including but not limited to the following:

  • Furnishing drugs to a minor
  • Furnishing 112 grams or more of cocaine or 32 grams or more of cocaine base
  • Furnishing involving a firearm
  • Prior conviction of a drug-related offense with a prison term of more than a year.

Trafficking is selling or exchanging an illegal drug and getting something in return. Trafficking also includes making, creating, manufacturing, growing, or cultivating drugs, or possessing with the intent to traffick or possessing more than a certain amount of certain drugs.
Aggravated trafficking (carrying longer terms of imprisonment or greater fines) involves an aggravating factor, including but not limited to the following:

  • Trafficking within 1,000 feet of an elementary or
    secondary school
  • Trafficking on a school bus
  • Trafficking involving a minor (under 18)
  • Trafficking 112 grams or more of cocaine or 32 grams or more of cocaine base
  • Trafficking involving a firearm
  • Prior conviction of a drug-related offense with a prison term of more than a year.

In the following table:
* Indicates the amount of the drug possessed determines whether the crime is categorized as possession, furnishing, trafficking, or aggravated trafficking.
** Indicates the court may order any person convicted of possession, furnishing, or trafficking to pay a fine in an amount up to twice the pecuniary gain he/she derived from the crime or to pay a fine equal to the value, as of the time of the offense, of the drugs involved in the offense.
*** Indicates the amount of marijuana will increase the penalties. For example, the penalties for trafficking are increased to up to 5 years in jail and $5,000 fine if the amount of marijuana is 1 to 19 pounds, and up to 10 years in jail and $20,000 fine if the amount of marijuana is 20 pounds or more.
NOTE: State law allows for forfeiture of motor vehicles used in the commission of drug-related crimes. Possession of marijuana may be a civil violation.

SOME STATE OF MAINE ILLEGAL DRUG VIOLATION PENALTIES
COCAINEPossession*Prison: up to 1 yr.
and/or
Fine:**$400 up to $2,000
increased penalties for cocaine base and depending on amount
FurnishingPrison: up to 5 yrs
Fine: $400 up to $5,000
TraffickingPrison: up to 10 yrs. &/or
Fine: $400 up to $20,000
Aggravated traffickingPrison: 4 – 30 yrs. &/or
Fine: $400 up to $50,000
MARIJUANA***Possession*Prison: up to 6 months &/or
Fine: $400 up to $1,000
FurnishingPrison: up to 1 yr. &/or
Fine: $400 up to $2,000
TraffickingPrison: up to 1 yr. &/or
Fine: $400 up to $2,000
Aggravated traffickingPrison: up to 5 yrs. &/or
Fine: $400 up to $5,000
LSDPossession*Prison: up to 1 yr. &/or
Fine: $400 up to $2,000
FurnishingPrison: up to 5 yrs. &/or
Fine: $400 up to $5,000
TraffickingPrison: up to 10 yrs. &/or
Fine: $400 up to $20,000
Aggravated traffickingPrison: 4 – 30 yrs. &/or
Fine: $400 up to $50,000
HEROINPossession*Prison: up to 5 yrs. &/or
Fine: $400 up to $5,000
FurnishingPrison: up to 5 yrs. &/or
Fine: $400 up to $5,000
TraffickingPrison: up to 10 yrs. &/or
Fine: $400 up to $20,000
Aggravated traffickingPrison: 4 – 30 yrs. &/or
Fine: $400 up to $50,000
STEROIDSPossession*Prison: up to 6 months
Fine: $400 up to $1,000
FurnishingPrison: up to 1 yr. &/or
Fine: $400 up to $2,000
TraffickingPrison: up to 1 yr. &/or
Fine: $400 up to $2,000
Aggravated traffickingPrison: 1 to 5 yrs. &/or
Fine: $400 up to $5,000

Federal Drug Offenses

The criminal offenses most commonly charged under the Federal Controlled Substances Act are the knowing, intentional, and unauthorized manufacture, distribution, or dispensing of any controlled substance or the possession of any controlled substance with the intent to manufacture, distribute, or dispense. Federal law also prohibits the knowing, intentional, and unauthorized creation, distribution, dispensing, or possession with intent to distribute or dispense a “counterfeit substance.”
Simple possession without necessarily an intent to distribute is also forbidden by federal law and carries a penalty of imprisonment and/or a minimum $1,000 fine. Furthermore, “attempts” and/or conspiracies to distribute or possess with intent to distribute controlled substances are crimes under federal law.
Specific drug crimes carry greater penalties, including:

  • the distribution of narcotics to persons under 21
  • the distribution or manufacturing of narcotics near schools and colleges
  • the employment of juveniles under the age of 18 in drug trafficking operations
  • the distribution of controlled substances to pregnant women

The penalties for violating federal narcotic statutes vary considerably. The penalties may be more harsh based on three principal factors:

  • the type of drug involved (heroin, cocaine, marijuana, LSD, etc.)
  • the quantity of the drug involved
  • prior conviction for a felony drug offense under Federal or State law

With the exception of simple possession charges which result in up to one year imprisonment and/or a fine, maximum penalties for narcotic violations range up to life in prison and, in very limited circumstances, the death penalty. Certain violations carry mandatory minimum prison sentences of either 5 years or 10 years. Harsher penalties will be imposed if a firearm is used in the commission of a drug offense. If a drug offense results in death or serious bodily injury to an individual who uses the drug involved, the penalties are also more harsh.
Anabolic steroids are controlled substances. Distribution or possession with intent to distribute carries a sentence of up to ten years and a $500,000 fine.
Questions sometimes arise as to what amount of narcotics found in the possession of a person is considered to be for personal use as opposed to the more serious offense of possession with intent to distribute. Federal law, as a general rule, considers anything more than a dosage unit as indicating an intent to distribute. In other words, the greater quantity possessed by the individual, the more likely it is that an individual possessed such quantity with an intent to distribute.

Health Risks Associated with Alcohol & Drug Abuse

Alcohol abuse and drug-use problems have become a national health concern.Alcohol is a chemical. So are drugs. Any chemical is potentially harmful to someone. Some of the health risks associated with alcohol and drugs are listed below. You should contact the resources listed at the beginning of this section for additional information about health risks.

Alcohol

  • Slowing down of brain function, judgment, alertness, coordination, and reflexes
  • Attitude and/or behavioral changes, such as uncharacteristic hostility, or increased risk taking such as driving recklessly
  • Alcohol taken with other drugs can intensify the drug’s effects, alter the desired effect of the drug, cause nausea, sweating, severe headache, and convulsions
  • Addiction or chemical dependency
  • Memory blackouts
  • Uncharacteristic family, school, work, legal problems
  • Physical problems such as cirrhosis of the liver
  • Birth defects and mental retardation in user’s children

Cocaine

  • Destruction of nasal tissues
  • Kidney damage
  • Stroke
  • Diseases of the lung, heart, and blood vessels
  • Cardiac arrhythmia, convulsions, seizures, suppression of respiration, sudden death
  • Intense anger, restlessness, paranoia, fear
  • Hearing and seeing imaginary things
  • Malnutrition

LSD

  • Experiencing frightening hallucinations
  • Triggering more serious problems for a person who has a history of mental or emotional instability
  • Distortions of reality such as feeling that the unusual and sometimes frightening effects of the drug will somehow last forever
  • Tolerance with repeated use means that increased amounts are needed to bring about the same effects
  • Effects may recur (“flashbacks”) days or weeks later, even without further use of LSD
  • Death may result from suicide, accident

Marijuana

  • Elevated blood pressure, coughing, dryness of the mouth and throat, decrease in body temperature, sudden appetite, swollen red eyes
  • Panic reaction, paranoia
  • Distortions of time, reality, and perception, often impairing short-term memory
  • Possible addiction
  • Dysfunctions related to thinking, learning, and recall
  • Impaired ability to drive and do other things that require physical and intellectual capabilities
  • Irritate lungs, aggravate asthma, bronchitis, emphysema
  • Listlessness, fatigue, inattention, carelessness about personal grooming, withdrawal, and apathy
  • Chronic lung disease and lung cancer

Methamphetamine (commonly known as Crank, Crystal Meth, Speed, Meth, Ice)

  • Mood swings, anger, depression
  • Increased heart rate and blood pressure
  • Insomnia
  • Delusions, paranoia
  • Violent and psychotic behavior
  • Convulsions
  • Infectious diseases from injection, including hepatitis and HIV
  • Fatal overdose

Opiates (including heroin, methadone, codeine, OxyContin)

  • Loss of appetite
  • Severe addiction
  • Infectious diseases from injection, including hepatitis and HIV
  • Fatal overdose

Prescription Drugs (most common are OxyContin, Vicodin, Valium, Xanax, Ritalin, Adderall)

  • Unknown reaction or allergy
  • Overdose leading to harm or fatality
  • Addiction
  • Seizures
  • Drowsiness or trouble sleeping
  • Breathing problems
  • Heart problems
  • Disruption of normal body function

Steroids

  • Liver disease
  • Cancer
  • Growth problems
  • Testicular atrophy
  • Bone fusions
  • Acne
  • Psychological problems
  • Rage and uncontrolled anger
  • AIDS
  • Breast reduction
  • Failure of secondary sex characteristics
  • Sexual dysfunction, sterility (reversible), impotence
  • Fetal damage