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University of Maine at Augusta
Panopto/Video Streaming Content Retention Policy
October 2010

Purpose: this policy has been created to clarify and guide the process of maintaining video content of CourseCast courses (all classes) on a server and in DVD format and the physical storage of those DVDs after the courses are completed. It also provides for permanent transfer of DVDs to faculty members. 

  1. During the semester a CourseCast course is offered, video is captured on a server and available to students and the faculty member. This server is backed up nightly.
  2. Video streams are retained in digital storage on the server for one year following the end of the course. For example, fall 2010 semester streams will be purged when the fall 2011 semester ends. Exception are "timeless" clips that are used periodically by the faculty member and not part of a course. Examples are clips on how to use a microscope, faculty comments on required reading, etc. These clips will be handled separately by UMA IT with the faculty member.
  3. When the stored video streamed content is scheduled to be purged, UMA IT will notify faculty members who taught the course. No additional notice to faculty will be provided after this point in time.
  4. Faculty who want a DVD set of their course can request it at any time. There is a $1.00 charge per DVD and a 3-day lead time for IT to process the request. Master DVDs will be kept in physical storage at UMA for TWO years following the end of a CourseCast course. Example: fall 2008 courses will be destroyed at the beginning of fall 2011 semester. (one year on the server and two years in storage) Notice is not provided when these DVDs are removed. During this two year period, faculty can request the DVD be reinstalled on the server for their use.