How to complete paperwork when requesting reimbursement of fees, books, conferences and Adult ED classes from Developmental Funds.
1. Tuition Waiver
- Contact HR with questions related to the Tuition Waiver form.
- Fill out tuition waiver.
- If your class is held during normal working hours, attach a letter to your supervisor and HR explaining how you plan to make up your time.
- Obtain supervisor’s approval.
- Submit waiver to Human Resources for review and approval.
2. Reimbursement of Course fees
- Complete form for Course fees.
- Make sure you identify the course location.
- Attach a copy of the following to the form:
- Class schedule
- Approved Tuition waiver
- Copy of bill from UMA or other campuses
- For classes taken at UMA, if you paid any fees, attach original receipts.
- For classes taken at/through other locations, you must provide proof of payment. Attach the original receipt for payment to your paperwork. You cannot be reimbursed for course fees until you have settled your account with the other campus.
- Obtain supervisor’s approval.
- Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee.
3. Reimbursement of Books
- Complete form for Books/Conferences
- Attach original receipt for book purchases
- Print a copy of the Employee Request for Reimbursement Form
- To complete form:
- List date of request
- Fill in address information and supply Empl ID #
- Check employee box
- Under description identify what your are requesting for reimbursement – i.e. reimburse purchase of a book for a class. Please remember that book reimbursement is limited to $75.00 per semester.
- Sign your name on the employee line. Approver line is for the Chair of Developmental Funds.
- Attach this form to the Request for Books/ Conferences paperwork.
- Obtain supervisor’s approval
- Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee
4. Conferences, Workshops & Adult ED Classes
- Complete form for Books/Conferences
- Attach original receipt providing proof of payment for the Conference, Workshop or Adult ED class.
- Print a copy of the Employee Request for Reimbursement Form
- To complete form:
- List date of request
- Fill in address information and supply Empl ID #
- Check employee box
- Under description identify what your are requesting for reimbursement – i.e. reimburse workshop fee.
- Sign your name on the employee line. Approver line is for the Chair of Developmental Funds.
- Obtain supervisor’s approval
- Submit form to the chair of Developmental Funds for review and approval by the Developmental Funds Committee.
The deadline for submitting your request for reimbursement is two weeks prior to the following semester’s registration cycle. Reimbursement of books and course fees as well as conferences and Adult Ed classes are based on the availability of CEA Funds.
If you need help completing any of these forms, please contact a member of the Developmental Funds Committee. For names and extension numbers, please see the list of CEA Officers for the current Fiscal Year.
Revised 6/23/10
