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Facilities Management

46 University Drive

Augusta, Maine  04330


Revised: 05/03/2013

Reference:  29 CFR 1910.147

Keller’s Official OSHA Safety Handbook


To establish procedures for ensuring safe work practices when servicing or maintaining equipment that possess, or has the potential of, hazardous energy. Commonly referred to as Lockout/Tagout, this program has been expanded to include other energy sources.

The program establishes the minimum requirements for the lockout or tagout of energy isolating devices. It shall be used to ensure that machines or equipment are isolated from all potentially hazardous energy and locked out or tagged out before employees perform any servicing or maintenance activities where the unexpected energizing, start-up or release of stored energy could cause injury.


To describe procedures to be followed that will prevent injuries to University of Maine at Augusta personnel due to the release of stored energy during the servicing and maintenance of machines and equipment with respect to unexpected energizing on start-up of the equipment or machines or the released of stored energy which could cause injury to employees.


  1. Energy Source:  All sources of actual or potential energy.  This may include electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or other.
  2. Lockout:  Is the physical protection placed on equipment and/or systems to prevent the flow of energy from a power source to a piece of equipment and keep it from operating.  This can include a covering device to prevent movement of valves or electric control, but must include a locking mechanism that only one person has be ability to remove.
  3. Tagout:  Is the placement of numbered and tracked informational warning tags on lock out devices indicating why the device is locked out and who locked the equipment.
  4. OSHA:  Occupational Safety and Health Administration.
  5. MBLS:  Maine Bureau of Labor Standards.
  6. Authorized Employees: Individuals trained in lockout/tagout and other energy control procedures and are qualified or licensed to work on specific systems.
  7. Affected Employees: Individuals affected by equipment being locked out or energy controlled, they too must trained in the purpose of lockout/tagout and other energy control procedures.


  1. OSHA and MBLS require all energy sources that can be locked out or controlled during service, maintenance, or repair will be accomplished by the servicing technician.  (Note: installed guards and/or internal devices are not considered legal substitutes for energy control procedures and do not comply as such.)
  2. In conjunction with these procedures, training and random inspections apply.  Training will be conducted annually for those responsible to the program.  Should an employee observe an instance where service or maintenance work is being done and these procedures are not followed, they should immediately notify the Facilities Management Office.
  3. All maintenance personnel will be instructed and trained in the requirements of this program.  Only certain employees, with current training, are authorized to lockout/tagout or otherwise control energy to equipment.  This primarily involves the electricians, oil burner, HVAC, plumber, and mechanical trades personnel.  Others needing energy control assistance shall contact those authorized to exercise lockout/tagout control or their supervisor.
  4. Maintenance personnel are required to utilize the Control of Hazardous Energy Procedures when working on equipment that has uncontrolled energy potential.  The Assistant Director of Facilities Management is responsible for ensuring that control devices are available for each trained employee and are used during maintenance activities and other potentially hazardous activities.
  5. Appropriate surveillance of the work area conditions and degree of employee exposure shall be the responsibility of the Director of Facilities Management or his assigned representative.  Inspections of work sites where control devices are used shall be made to ensure compliance with this program.
  6. This program and these procedures will be reviewed annually against applicable federal and state guidelines for safety and revised as needed.


The types of energy sources that are to be locked out and tagged out include:

  • Electrical
  • Mechanical
  • Hydraulic
  • Pneumatic

Examples of equipment, machines or systems which must be locked and tagged, but not limited to, are:

  • Heating, ventilation and air conditioning equipment
  • Pumps
  • Elevators
  • Burner Motors
  • Compressor Motors
  • Steam Valves
  • Water Lines / Piping systems
  • Pneumatic Lines
  • Dishwashers

Whenever it is necessary for maintenance personnel to be involved in the maintenance or servicing of equipment or machines powered by an electrical source, the following steps of these procedures must be followed:

1. These procedures shall cover:

A. Notifications
B. Preparing for shutdown
C. Performing shutdown
D. Isolating equipment
E. Discharge of residual energy
F. Applying controlling devices
G. Power verification
H. Restoring power
I. Outside contractors
J. Personnel changes
K. Power sources that cannot be controlled
L. Equipment information through electronic reporting (MP2)
M. Records and record keeping

1.A.  Notifications shall be initiated early to ensure supervisors and affected personnel are aware of the energy source being locked out or controlled.  This notification should also include the anticipated duration of the shutdown.  Authorized personnel will also advise on any support equipment that may be impacted, additional safety precautions being taken, and the type of control device being used.

1.B.  Preparations for the shutdown shall begin after all notifications have been made.  Authorized personnel must be fully aware of the type and magnitude of the energy involved, associated hazards of the energy involved, and control methods of the energy involved.  Authorized personnel shall refer to owner/service manuals as needed to ensure they are fully aware of any and all potential hazards associated with the equipment they are working on.

1.C.  Performing the shutdown, authorized personnel shall first advise affected personnel that shutdown is taking place.  Locate the energy source (Always look for hidden energy sources).  Some machines have more than one power source.  Follow the procedures established to shut down the equipment as prescribed in the appropriate service manual.  Section 1.L. of these procedures addresses where additional power sources may be located for the equipment being serviced.

1.D.  Isolating equipment is the next step in the process.  The machine(s) or equipment energy sources to be shut down out should already be capable of being controlled.  Initial isolation should begin by turning off the energy at the main power source.  This process should continue until all power sources have been turned off.  Section 1.L. of these procedures addresses additional energy source information from electronic reporting.

1.E.  Discharge of residual energy will be performed prior to applying any controlling devices.  The purpose is to release any residual hazardous energy (real or potential) before work commences that may pose a threat to technicians.

1.F.  Applying controlling devices, every power source capable of being locked out shall be identified and appropriately locked out.  Authorized personnel shall maintain a supply of lockout devices specific for their trade and area of expertise.  Additional devices can be obtained from the lockout/tagout center located at the facilities shop.  Locks, color code identified to individual technicians, will be kept at the facilities shop.  This will include key-sets and tagout information.  In the event that two or more trades are needed to work on the same equipment at the same time, each will affix a controlling device and lock to the energy control.  As each technician completes their portion the work, they will remove their lock only.

Authorized maintenance personnel will be issued approved locks and tags which will be issued by the office of the Director of Facilities. At the University of Maine at Augusta, authorized personnel means the Building and Grounds Maintenance Mechanics and Trades Workers.

An approved tag will be place on the hasp of the padlock by the person who will be doing the actual work. The worker must write the following information on the tag:

  • Trade Mechanics Name
  • Date and Time Tagged

When more than one trade is working on a machine / equipment, the following is required:

  • Each separate trades worker will place their own lock and tag where appropriate.
  • A neutral lock and tag must also be used, either a non-involved trades worker or the Director of Facilities Authorized personnel will then proceed in repairing the machine or equipment

Under no circumstance is it permissible to:

  • No one has the authority to lock or tag machines/equipment for another employee.
  • No one has the authority to remove locks or tags or another employee.
  • Under no circumstance is it permissible to engage or start any equipment or to activate a switch which says “don’t start, hold, do not operate, etc.”

1.G.  Power verification, once satisfied that all sources are controlled, technicians should attempt to restart the device to guarantee that the power is shut off (Remember to return the switch back to the off position.)

1.H.  Restoring power should only occur after all work has been completed.  Ensure all tools are removed from the immediate work area and replace all machine guards that may have been removed for servicing.  Remove the control device and tag, reconnect energy sources, and ensure proper operation of the equipment and/or system.  The controlling device and tag shall be removed only by the technician who attached them. Only after this has been completed should notification be made the equipment/system is back in service.

At the end of the day that a Lockout/Tagout maintenance function is performed, each worker is to fill out a Lockout/Tagout Log and to submit it to the Physical Plant office where it will be entered in the Recording Manual.  See 1.M Records and Record Keeping.

1.I.  Outside contractors performing work at the university (requiring use of or around controlled energy equipment) will be fully informed of this process.  Where conflicts arise in exercising this policy, both Facilities Management and contractor supervisor will consult to resolve the issue.  Contractors may opt to use their own control devices, but will first notify facilities management of their use.  Using their own devices in no way voids their adherence to these established procedures.

1.J. Personnel changes, as in normal shift change, dictate the need to change locks on the device.  If the oncoming individual is not qualified/licensed in that specific trade, the equipment may remain locked out by the initial worker until the next working day.  Any equipment being locked out overnight shall be brought to the attention of the supervisor.

1.K. Power sources that cannot be controlled will be very rare.  Should a technician or contractor be confronted with a situation, Facilities Management will be notified.  It will be the supervisor’s decision if tagout alone will be a sufficient safety measure.

1.L.  Equipment information through electronic reporting will be used to the greatest extent possible.  Information contained will include: location of energy sources, location of secondary or hidden power sources, preferred control devices and locations, and any vital safety information.

1.M.  Records and record keeping shall be performed by facilities management personnel and kept on file at the Facilities Management Office.  Those employing lockout/tagout procedures shall fill out the log and denote the identification number of the tag on the log sheet.  In addition, the name of the facility, equipment and signature are required on the log sheet.  Log sheets shall be retained for a period of three years.

Lockout/Tagout information that is to be included on the log includes the following:

  • Job Description
  • Location
  • Date
  • Time Started
  • Time Finished
  • Authorized Worker’s Name

If a machine or piece of equipment must be kept locked and tagged overnight, the worker is to personally record it in the Lockout / Tagout manual.

Locks and Tags


Each worker will be issued locks which will be number coded. Keys will fit only the employee’s locks. There is not to be any sharing of keys. Your spare key is to be locked in the key cabinet in the Facilities Director’s office.


Tags will be issued from the Director’s office as needed. Each tag will only be used one time and discarded when removed.


It will be the responsibility of the Facilities Director to train personnel and to implement the Lockout / Tagout Program at the University of Maine at Augusta.
It will be the responsibility of the worker to follow the Lockout / Tagout policy while performing maintenance in their respective areas.

Preparation for Lockout or Tagout

A survey will be conducted to locate and identify all isolating devices to be certain which switch, valve or other energy isolating devices apply to the equipment to be locked or tagged out. The Facilities Director will consult with mechanical or other trade’s persons in order to compile the most complete list possible.

Procedure Involving More Than One Person

If more than one individual is required to lockout or tagout equipment, each shall place their own personal lockout device or tagout device on the energy-isolating device. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout or tagout device may be used.
If lockout is used, a single lock may be used to lockout the machine or equipment with the key being placed in a lockout box or cabinet which allows the use of multiple locks to secure it.

Each employee will then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his or her lockout protection, that person will remove his/her lock from the box or cabinet.

Basic Rules for Using Lockout or Tagout System Procedure

All equipment shall be locked out or tagged out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy-isolating device where it is locked or tagged out.