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The University of Maine at Augusta

Senior College By-Laws

The Board of Trustees is the legal governing body of the University of Maine System and nothing within these by-laws shall be construed as granting the Senior College the authority to act outside the policies of the Board of Trustees. The Board of Trustees reserves the right to suspend, amend or otherwise alter these by-laws if the Board finds at any time that the provisions of these by-laws are contrary to the policies of the Board of Trustees.

ARTICLE I Name

The name of the organization shall be The University of Maine at Augusta Senior College (UMASC), hereinafter called the Senior College.

ARTICLE II  Affiliation and Location

The Senior College shall be an administrative unit of, and headquartered at, the University of Maine at Augusta (UMA). Its administrative relationship with UMA will be governed by these by-laws, policies, practices, and procedures of UMA and the University of Maine System (UMS), and will be conducted through the Office of the Provost. Specific mutual obligations of Senior College and the University of Maine at Augusta may be spelled out in a letter of agreement.

ARTICLE III Mission

The mission of the Senior College shall be to provide intellectually stimulating learning opportunities and special activities developed primarily for persons fifty (50) years of age or older and their spouses or partners. Educational offerings will be developed, designed, coordinated and taught primarily by the members themselves with the cooperative sponsorship of the University of Maine at Augusta.

ARTICLE IV Membership

Membership shall be open to the following persons who have paid the annual membership fee determined by the Board of Directors of Senior College or whose membership fee has been waived by the Board of Directors of Senior College:  persons who have attained the age of fifty (50) years or older, spouses or partners, regardless of age, of members age 50 or older; and persons under age 50 who serve as members of the Board of the Directors or as faculty members. All such persons are designated as general members of Senior College. Other persons under the age of 50 may be designated as general members by action of the Board of Directors provided that they have paid the annual membership fee, or the annual membership fee has been waived for them by action of the Board of Directors.

ARTICLE V Membership Meetings

The Senior College shall hold an annual membership meeting. The date, time, and location of this meeting shall be communicated to the general membership not less than thirty (30) days prior to the meeting along with the agenda and the Nominating Committee’s recommendations for election of individuals to the Board of Directors. Nominations for elections to the Board may also be made from the floor. Candidates for election to the Board will be voted for at the annual membership meeting, with a majority vote necessary for election. Directors by majority vote of the Board may call special meetings of the membership at their discretion. The date, time, location and agenda of a special meeting is to be communicated to the membership not less than thirty (30) days prior to the meeting. Each member in attendance at any membership meeting shall be entitled to one vote. All meetings of the membership will be conducted in accordance with Roberts Rules of Order.

ARTICLE VI Board of Directors

The Senior College shall be governed by a Board of Directors of at least fifteen (15) members representing various segments of the community, together with two University representatives named by the President or his/her designee, who together shall have one vote. Two-thirds (2/3) of the Board members shall be general members of Senior College who are age 50 or older. The remaining members of the Board of Directors are not required to be general members of Senior College or age 50 or older. Beginning April 1, 2005, directors shall be elected for two-year terms.

In the event of a premature vacancy, the Board of Directors may appoint another person to complete the term. If the vacancy reduces the number of Directors to fewer than fifteen (15), the Board of Directors must appoint another person to complete the term.

The regular meeting day of the Board shall be determined by the Board of Directors. The board shall have a minimum of four (4) meetings a year.  Special meetings may be called at the request of three (3) or more Board members. A majority of the members of the Board shall constitute a quorum for conducting any official business of the Board. All meetings of the Board will be conducted in accordance with Roberts Rules of Order.

Notice of Meetings. The Board of Directors shall publish a schedule of regular Board meetings or may give notice of a meeting not so published in writing, in person or by telephone to all Board members and general members of Senior College at least seven (7) days before the meeting.

A member of the Board of Directors who has failed to attend over half of the regularly scheduled meetings of the Board in a 12-month period may be considered as having resigned from the Board. The Chairperson, after inquiring concerning the reason for the absence, may recommend to the Board that this resignation be accepted. If accepted, the vacancy may then be filled in accordance with the procedures described elsewhere in this Article.

The Board of Directors shall be responsible for the general management of the Senior College and shall establish such policies and procedures and make such rules and regulations for its organization and functioning as may be appropriate, all in accordance with these by-laws and the policies, practices, and procedures of UMA and UMS.

Each meeting of the Board will include an opportunity, prior to the business agenda, for member input. Members will be permitted to address the Board for a period of time established by the Chairperson. Individuals wanting to make a presentation shall submit requests to the Chairperson prior to the scheduled meeting, identifying the individual making the presentation and specifying the subject matter to be addressed.

ARTICLE VII Officers

The Board of Directors shall elect one of its members as Chairperson who will preside at all Membership and Board meetings, and in consultation with the Executive Committee will appoint standing and ad hoc committees. The Board of Directors shall elect one of its members as Vice Chairperson who shall succeed to the Chair if the Chairperson can no longer fulfill his/her duties and shall act as Chairperson in the absence of the Chairperson. In the absence of both the Chairperson and the Vice Chairperson from a meeting of the Board, the Board will designate one (1) Board member as Acting Chairperson for that meeting.         

The Board of Directors shall also elect one of its members as Secretary. The Secretary’s responsibilities include recording and distributing minutes of Membership and Board meetings, as well as dealing with official correspondence on behalf of the organization.

ARTICLE VIII Finances

Senior College finances will be recorded and managed by the Provost who will periodically advise the Board on the financial status of the Senior College. All financial dealings of UMASC

shall be in accordance with established UMA and UMS policies, practices, and procedures.

ARTICLE IX Committee Structure and Procedures

The Senior College will operate through ad hoc committees as necessary and standing committees to include an Executive Committee, a Finance Committee, a Curriculum Committee, a Nominating Committee, a Public Relations Committee, an Office Volunteer Committee, an Arts and Presentations Committee, and a Scholarship Committee. Committee members are appointed by the Chair with approval by the Board of Directors. The Chair may appoint, as members of Committees, persons who are members of Senior College, and may also appoint non-members who have expertise or skill useful to the Committee. The actions of all committees are subject to review and approval by the Board of Directors.

The Executive Committee

The Executive Committee shall consist of the Chairperson, Vice Chairperson and Secretary of the Senior College Board of Directors and the Chairpersons of the Finance, Nominating, Curriculum, Public Relations, Arts and Presentations, and Office Volunteer Committees. The duties of the Executive Committee shall be such as are delegated to it by the Board of Directors and these by-laws, and shall include consideration of and recommendations regarding issues presented to it by the Board of Directors.

Urgent Action: Between Board meetings on matters which, as deemed by the Chair, cannot be delayed until a regular meeting, the Executive Committee may take action on behalf of the Board. Consent for the action must be by at least 6 members of the Executive Committee. Such action shall be reported to the Board of Directors and subject to review and endorsement or revocation, wherein possible, by the Board of Directors at its next regular meeting.

The Nominating Committee

The Nominating Committee shall consist of the immediate past Chairperson of the Senior College Board and three (3) additional members from the membership appointed by the Chairperson. The Nominating Committee shall be chaired by the immediate past Chairperson of the Board. In the absence of an immediate past Chairperson, the Chairperson shall serve in his/her place. The Nominating Committee shall provide the Secretary with its slate of nominees to fill vacancies on the Board of Directors no fewer than forty-five (45) days before the annual membership meeting and shall present that slate at the meeting. Members may make additional nominations from the floor. The Nominating Committee shall recommend to the Board of Directors individuals to fill vacancies on the Board of Directors.

The Curriculum Committee

The Curriculum Committee shall consist of no fewer than five (5) members and shall elect its own chair. The Curriculum Committee shall determine the courses and special events to be offered based on the interests of the membership and the qualifications of potential instructors. The Curriculum Committee shall coordinate course registration.

The Finance Committee

The Finance Committee shall consist of no fewer than three (3) members and shall elect its own chair. The Finance Committee shall receive and review periodic financial reports from the Provost’s Office and shall keep the Board of Directors apprised of prospective income and expenses. The Finance Committee also develops the annual budget for approval by the Board of Directors. UMA shall have final approval over the budget.

The Public Relations Committee

The Public Relations Committee shall consist of no fewer than five (5) members and shall elect its own chair. The Public Relations Committee shall be responsible for internal and external communications regarding the activities of the Senior College.

The Office Volunteer Committee

The Office Volunteer Committee shall consist of no fewer than five (5) members and shall elect its own chair. The Office Volunteer Committee shall maintain office operating procedures and perform or oversee office functions. The Office Volunteer Committee in coordination with the Curriculum Committee shall collect membership and course registration fees.

Scholarship Committee

The Scholarship Committee shall consist of no fewer than three (3) members. The Scholarship Committee shall be responsible for reviewing and recommending to the Chair of the Board of Directors approval of requests for waivers of fees of membership and tuition. Records of the Scholarship Committee shall be confidential. The Scholarship Committee shall develop and recommend standards of eligibility for waiver of fees.

The Arts and Presentations Committee

The Arts and Presentations Committee shall consist of no fewer than five (5) members and shall be responsible for planning and implementing programs of interest to the community at large which involve presenters and performers with whom special arrangements for their participation is made. The Arts and Presentations Committee shall collect contributions and money from sales made in connection with the programs planned by it.

ARTICLE X Course Offerings and Scheduling

UMA shall keep the UMASC informed on the availability and location of classrooms. UMASC’s program material shall be shared with the Dean of Arts & Humanities during the planning phase of schedule building. UMA shall not incur any expense for lecturers, unless specifically agreed to by the Provost. The Board of Directors shall establish fees for courses offered by UMASC.

ARTICLE XI Amendment of By-Laws

These By-laws may be amended by an affirmative vote of two-thirds of the Senior College Board after said amendment has been circulated to members of the Board at least two (2) weeks prior to a regular meeting. All amendments shall be subject to the approval of UMA’s Provost and President, as well as the UMS Chancellor.

AGREED TO:

Oscar Thomas Feagin, UMASC Chair Date

Allyson Hughes Handley, UMA President Date

Richard Pattenaude, UMS Chancellor Date

5/5/11