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ACCIDENT OR INCIDENT REPORTING

All accidents or incidents that occur at any UMA campus or University College Center or involve any UMA employee, student, or visitor should be reported to the Office of Administrative Services in Augusta at 621-3100/1-877-862-1234, ext. 3100, within 24 hours of occurrence.

ADDRESS/NAME CHANGES

Each student is requested to report his/her correct residence address at the time of registration or as soon as it is known. THIS ADDRESS MUST BE THE STUDENT'S ACTUAL PLACE OF RESIDENCE. If the mailing address is different, it should be reported to the Registrar's Office in Augusta. In Bangor, please report it to the Office of Admissions and Student Enrollment Services. Students may have this directory information kept confidential. Students are required to complete the name change form and to provide official documents that verify the legal name change. Students can change their address information by using MaineStreet. Contact: Enrollment Services Center or Registrar’s Office in Augusta. (See Confidentiality-Release of Student Information.)

ALCOHOL (UMA) POLICY

ALCOHOL AND ILLEGAL DRUGS (UNIVERSITY) POLICY

ANNUAL SECURITY REPORT

The University of Maine at Augusta issues an annual security report in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998.  This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of Maine at Augusta; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.  You can obtain a copy of this report by contacting the Office of Administrative Services, University of Maine at Augusta, 46 University Drive, Augusta, Maine, 04330, (207) 621-3100, or in-state 1-877-UMA-1234, or by accessing this Web site.

BULLETIN BOARD POLICY

Notices and posters should be placed only on bulletin boards provided for this purpose. Notices must be approved and stamped by the Office of Student Life prior to posting on the bulletin boards.  No notices may be attached to any surface other than bulletin boards and notices must be attached with thumbtacks only. In order that all may have a chance to use the bulletin boards, students, faculty and staff are asked to keep posters and notices 22" x 28' or smaller. Personal notices should be 3' x 5" in order to make space available to the largest number of users, improve readability, and improve the general appearance of the area. The date an item is posted should appear in the bottom left-hand corner. Posters or announcements not indicating sponsor are subject to removal. Special regulations concerning poster displays are in force during student elections and campaigns. Copies of these rules will be supplied to all candidates and campaign managers who are responsible for proper conduct of the campaign. Intentional or reckless misuse, destruction, or defacement of bulletin boards and their postings is a violation of the Student Conduct Code. Questions about this policy should be directed to Student Life.

CAMPUS ORDER PROCEDURES

In the event that the administration of the University is of the opinion that violations of local, state, or federal laws and the Student Conduct Code have occurred, it will proceed as follows:

  1. Suspected violators will be informed by duly authorized officials that they may be in violation of the law and/or University policies and regulations. Students will be referred to the conduct officer for action under the code. Discipline will be appropriate, swift, and consistent with the rights of students as protected by the Code.
  2. When justified by the circumstances, the administration will employ the minimum means necessary, including juridical remedies and other outside forces, to obtain compliance with University rules and regulations.
  3. Campus disorders can take many forms in as many circumstances and at any hour of the day or night. Procedural guidelines set forth below should be followed whenever possible.  Prompt knowledge of an actual or impending serious violation of University rules, regulations, and policies by the responsible officials on campus is essential if a constructive method of control is to be established.

 1. UMA officials, employees or other members of the University community who first learn of an impending or actual event should immediately call the dean of students. If the dean is not available, those that follow should be called in the order presented: executive director of administrative services, provost/vice president, president. Any of the above who are contacted will consider the implications and nature of the event and will outline to the appropriate University officials the procedures to follow.

 2.  In the unlikely event that personal injury, bloodshed, fire or other destruction of public property occurs without prior warning so as to constitute an emergency situation, the University official or employee learning of the event initially should first call the police (9-911 for Augusta; 911 for Bangor) and then follow the procedure in Paragraph 1 above. It should be obvious that if a fire is in progress, the local fire department should receive the first call (9-911 for Augusta; 911 for Bangor).

3.  The presence of uniformed officers at the scene of a student disturbance frequently incites the group to expanded action; hence police officers must be called or dispatched to the scene only by the senior or ranking University official available on campus except in the emergencies noted in Paragraph 2.

4.  If, in the opinion of the dean of students, the situation is of such gravity that further action is justified, the dean will notify the president. Upon the absence of the president and the provost/vice president, the executive director of administrative services will be notified. If the president views the situation as extraordinary in gravity, warranting serious consideration, such as resort to judicial or outside force, s/he will call into session a "control group" to serve in an advisory capacity. The group will be made up of as many of the following as are available: dean of students, executive director of administrative services, provost/vice president, student government association, faculty, and others whom the president wishes to participate. Appropriate action will then be taken.

CAMPUS VIOLENCE POLICY

The University of Maine System takes pride in its tradition of maintaining a safe learning and working environment.  Civility, mutual respect toward all members of the University community, and a safe campus are essential for effective teaching, learning, and work performance.  The University is committed to the goals of civility and mutual respect and to providing a safe environment in its operations and activities.

The University will not tolerate acts of violence against or by any member of the University community, including students, faculty, staff, and visitors, that occur in University offices, classrooms, residence halls, facilities, worksites, vehicles, or while a University employee is conducting University business or a student is participating in curricular or co-curricular activities on or off-campus.  The University will provide educational information about, take reasonable measures to prevent, and respond to incidents of campus violence.  The University seeks to support members of the University community who are victims of campus violence and to reduce the impact of violence on student and employee well-being and productivity. 

As part of this policy, the University will not tolerate domestic violence in the workplace or educational setting, including harassment and violent or threatening verbal or physical behavior that may result in injury or otherwise places one’s safety and productivity at risk.  The University is committed to assisting members of the University community who are victims of domestic violence.  All faculty, staff, and students need to take seriously the problem of domestic violence and its effect on campus.  Domestic violence affects people from all walks of life and can adversely affect the well-being and productivity of faculty, staff, and students who are victims, as well as co-workers and others.  Other campus effects of domestic violence may include increased absenteeism, turnover, and health care costs.

Any member of the University community who violates this policy or uses any University resources to threaten or harass another person may be subject to disciplinary action, up to and including termination for employees, expulsion for students, and/or civil and criminal prosecution.  Alleged violations by students will be referred to the Student Judicial Officer under the Student Conduct Code.  A visitor who violates this policy may be removed from the property and reported to police authorities.

Any person who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a university facility, or while engaging in university-related activities is strongly encouraged to immediately contact the university official designated by the President.  All supervisors and administrators must immediately contact the designated university official to report such alleged threats or violent acts.  An individual who has experienced violent or threatening behavior is urged to seek support from a trusted person, which does not obligate either person to file a formal report.

All reports of incidents will be appropriately investigated.  The university will promptly report instances of violence on campus to appropriate law enforcement agencies, as required, and fully cooperate with local law enforcement agencies during any investigation.

Definitions

Campus violence is any physical assault, or threatening or harassing verbal or physical behavior, occurring on University premises, in University facilities, or while conducting University business.  It includes, but is not limited to, beating, stabbing, shooting, sexual assault, punching or striking, threatening or harassing communication or gestures, or harassment of any nature such as stalking.

Domestic violence is abusive or coercive behavior that serves to exercise control and power in an intimate relationship.  The behavior can be physical, sexual, verbal and/or emotional.  Domestic violence can occur between current or former intimate partners who have dated, lived together, or been married.  It can occur in opposite-sex and same-sex relationships.  Domestic violence is sometimes also referred to as intimate partner violence, relationship abuse, or dating violence. 

A victim is a person who is subject to an act of violence or domestic violence as defined above.

A perpetrator is a person who commits an act of violence or domestic violence as defined above.

Procedures
Each university shall adopt procedures consistent with this policy to address campus violence, including domestic violence, in the workplace, educational environment, and university facilities. Universities that have previously adopted a domestic violence policy that is consistent with the requirements of the system-wide policy may continue to use it.
Each university shall designate one or more individuals(s) to whom reports of alleged campus violence should be made and one or more individual(s) who will be available to provide information, support, and referrals to individuals experiencing domestic violence. Each university will provide for notification of this policy and local procedures within the university community.
Investigations of reported incidents may be conducted by the university Human Resources office, UMS Investigations Coordinator, appropriate supervisor or manager, Student Judicial Officer, or applicable law enforcement agency, depending upon the specific circumstances.
Adopted procedures will include the following provisions regarding domestic violence:

  • Provide appropriate training for employees who are designated to assist individuals experiencing domestic violence on campus.
  • Provide appropriate support and assistance to faculty, staff, and students who are victims of domestic violence through the Employee Assistance Program, student counseling center, and/or other university and community resources. This may include confidential means for seeking help, resource and referral information, work schedule adjustments, relocation, or leave, as needed.
  • When a job performance or conduct problem is the result of an employee experiencing domestic violence, offer referrals and assistance. Ensure no faculty or staff member will be penalized or disciplined solely for being a victim of domestic violence in the workplace.
  • Involve faculty, staff, and students who are victims of domestic violence in developing and instituting approaches to assist them and collaborate with them to implement measures to protect their own well-being and that of others.
  • Provide information for faculty, staff, and students who are perpetrators of domestic violence to seek assistance. This may include providing information regarding counseling and certified treatment resources and, where feasible, facilitating assistance for employees and students.

 

UMA Campus Violence Policy and Procedures

Consistent with the University of Maine System Policy # 414-Campus Violence, the University of Maine at Augusta is committed to maintaining a respectful and safe learning and working environment.  A campus culture of mutual respect and civility is a critical and necessary factor to achieve the University’s goal.  Therefore, all faculty, staff and students are advised that the University will not tolerate acts of violence, including domestic violence, against or by any member of the University community or campus visitor in a University facility or at a University-sponsored event. 

A member of the faculty or staff who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a University facility, or while engaging in university-related activities is strongly encouraged to immediately notify one of the following individuals:*

  • Sheri R. Stevens, Executive Director of Administrative Services and Director of Equal Opportunity
  • David Lane, Director of Human Resources 
  • Robert Marden, Assistant Director of Administrative Services         

 

Any student who experiences, witnesses, or has information about an alleged threat or violent act on campus, at a University facility, or while engaging in university-related activities is strongly encouraged to immediately notify one of the following individuals:

  • Kathleen Dexter, Dean of Students          
  • Laura Rodas, Coordinator of Community Standards and Mediation Officer

Faculty, staff and/or students at an off-Campus Center may contact the above individuals or may contact the Center Director to report such alleged incidents or threats.   The Center Director will immediately notify the appropriate UMA administrator about the situation. 

The University staff person who receives the information will provide appropriate information, support, and referrals to individuals experiencing threats or acts of violence including acts of domestic violence.    The University staff person will talk with the victim to explore what course of action may be most appropriate.  The University will provide information about local resources that are available to the victims of domestic or other violence.  The University staff person will assist any individual who is a victim of domestic violence develop and institute approaches to assist them and will collaborate with them to implement measures to help protect their own well-being and that of others.    UMA faculty and staff may also be referred to the Employee Assistance Program, other community resources, or campus counseling services.  The University may assist the victim by making accommodations in the individual’s work schedule, work location, approved leave requests, etc. as appropriate.   

The University may provide information to faculty, staff or students who are perpetrators of domestic violence regarding available community resources.   This may include providing information regarding counseling and certified treatment resources and, where feasible, facilitating assistance to obtain these services.    

University employees who violate this policy may be subject to disciplinary action up to and including termination.  Students who violate this policy will be subject to disciplinary action in accordance with the University of Maine System Student Conduct Code.  In addition, acts of violence may be reported by the University to the local law enforcement agencies. 

*(The University will make available appropriate training and information about available resources to those employees who are designated to assist individuals experiencing domestic violence. )

CLASSROOM BEHAVIOR

Please note information listed under "Student Conduct Code".It is expected that students in ALL classrooms conduct themselves in such a manner as to not interfere with the educational experience of another student. Please keep in mind that your fellow student's learning style, tolerance for chatter, or necessary conditions for concentration may differ from your own. Please be considerate and ask if you think there is a chance that you might be disturbing another's learning. If your learning is being disrupted by another student: 1) inform the student(s) and allow them the opportunity to make the adjustment on their own; 2) if the problem persists, speak with the faculty member, site, center, or campus staff person monitoring your classroom; 3) if you attend at a site and are still not satisfied, contact your local center director; and, 4) if the problem persists, please report it to Kathy Dexter, dean of students in Augusta. Upon investigation, such cases may be brought before the Student Conduct Committee for disposition.

CONFIDENTIALITY - COUNSELING

Individuals with the official title, counselor, employed by the University System are subject to the state and professional guidelines for counselors which protect a student's rights and privacy. If a student seeks out a counselor, the information shared will not be shared with others, unless the student gives specific permission to do so. If a confidence cannot be maintained, the counselor has the responsibility to let the student know this before the student discloses information. A counselor is legally and ethically obligated to break a confidence if information is revealed which indicates a clear and imminent danger to an individual or to society. In such cases, the counselor must report the possible danger to those concerned and the appropriate professional workers and authorities.

CONFIDENTIALITY - RELEASE OF STUDENT INFORMATION

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student's education records. The law applies to all schools that receive funds under an applicable program of the U. S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student, or former student, who has reached the age of 18 or is attending any school beyond the high school level. Students and former students to whom the rights have transferred are called eligible students regardless of age. Eligible students have the right to inspect and review all of their education records maintained by the school. Schools are not required to provide copies of materials in education records unless, for reasons such as great distance, it is impossible for eligible students to inspect the records. Schools may charge a fee for copies. Eligible students have the right to request that a school correct records believed to be inaccurate and misleading. If the school decides not to amend the record, the eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the eligible student has the right to place a statement with the record commenting on the contested information in the record. Generally, schools must have written permission from the eligible student before releasing any information from a student's record. However, the law allows schools to disclose records, without consent, to the following parties:

  • School officials whom the University has determined to have legitimate educational interest in that information. School officials include faculty and staff, and can include students and members of the public who serve on University committees.
  • Other schools to which a student is transferring
  • Certain government officials in order to carry out lawful functions
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for the school
  • Accrediting organizations
  • Individuals who have obtained court orders or subpoenas
  • Persons who need to know in cases of health and safety emergencies; and state and local authorities, within a juvenile justice system, pursuant to specific state law

Schools may also disclose, without consent, "directory" type information such as a student's name, address, telephone number, university email address, date of birth, honors and awards, current major, degrees earned, enrollment status, dates of attendance, grade level, most recent educational institution attended, sports participation, and appropriate personal athletic statistics. However, students may request that directory information be suppressed by contacting the Registrar's Office. If a student chooses to have directory information suppressed, the University will release information to those not authorized under the Act only in emergency situations. Students can make a request that their directory information not be released. Students must submit a Request to Suppress Directory Information form to the UMA Registrar's Office. The request will be honored until such time as the student requests otherwise in writing. In the event that such written notification is not filed, the University assumes that the student does not object to the release of the directory information. Contact: Registrar's Office in Augusta, Office of Admissions and Student Enrollment Services in Bangor.

COPYRIGHT LAW

The Copyright Law of the U. S. (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy or reproduction is not to be used "for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or other reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. Video and other dynamic media are subject to additional restrictions and must be approved for use outside traditional face-to-face classroom use.  Please contact Shiva Darbandi at 621-3347 with any copyright questions.

DRUG POLICY

The University of Maine at Augusta prohibits the unlawful possession, use, manufacture, or distribution of illegal drugs at any time on University property and at University activities. Persons known to possess, use, or distribute illegal drugs are liable to public law enforcement sanctions and University disciplinary action. Violation of state and federal laws and campus policies and procedures may result in disciplinary action and criminal proceedings, where applicable, up to and including expulsion or termination of employment and referral for prosecution.

Note:  Conviction of a drug-related offense may affect a student's ability to access federal financial aid programs. (See University Policy.)