Annual Security Report for Calendar Year 2013
The information in this report is provided annually as part of the commitment of the University of Maine at Augusta (UMA) to safety and security and is in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998 (formerly the Crime Awareness and Campus Security Act of 1990). This report includes information for the Augusta campus, the Bangor campus, and the University College outreach centers. In 2013, the Violence Against Women Act, required additional categrioes be tracked as psrt of the crime statistics. The Additional VAWA categorites can be located at the end of each campuses crime statistics.
UMA offers a wide variety of courses using distance education technologies. UMA students using distance learning options attend classes at other University of Maine campuses as well as at the University College outreach centers (UCOC). During calendar year 2007, the Centers were administered by the University of Maine System. As of July 1, 2008, UMA and the Centers merged. Policies and procedures for these locations as well as the annual crime statistics may be obtained from the following locations:
- University College at Bath-Brunswick
- University College at Ellsworth
- University College at Norway-South Paris
- University College at Rumford-Mexico
- University College at Saco-Biddeford
- University College at Rockland
Information Gathering and Preparation of the Annual Security Report
The Office of Administrative Services compiles this report for all UMA locations. This report includes policies and procedures, as well as crime statistics for the UMA Augusta Campus and Bangor Campus. Policies and procedures for the University College Outreach Centers can be found by clicking on one of the web links listed above.
Once a year the President sends a letter to every current employee with a copy of the UMA Accident/Incident Report form. This letter contains a brief description of the University’s responsibility under the Jeanne Clery Act. It informs the employees of their responsibility to report any accident or incident using the enclosed form and that this report should be sent to the Office of Administrative Services. The information gathered is included in the Annual Security Report as appropriate.
Once a year the staff in the Office of Administrative Services contacts the local police departments in Augusta and Bangor in writing to request the required statistics under the Jeanne Clery Act. The required statistics for the Centers are obtained from local police departments by the staff in the Office of Student and Academic Support Services.
Reports are forwarded to the Office of Administrative Services throughout the year. During the preparation of the Annual Security Report, Campus Security Authorities (see below) are contacted to ensure that all reports for the year have been received by the Office of Administrative Services.
A review of the statements, policies and procedures, and the programs described in the previous year’s Annual Security Report is completed annually by the appropriate departments.
The Office of Administrative Services Maintains a Daily Crime Log of all reported crimes. This report includes the nature of the crime, date and time, general location, along with the status of the complaint. Entries or updates are made within two business days. This log is available at the Office of Administrative Services (Farmhouse) upon request.
Campus Security Authorities
The individuals responsible for receiving reports of criminal actions or other emergencies are:
- Glenn Cummings, President: Alumni Center, 621-3403
- Joe Szakas, Vice President of Academic Affairs / Provost: 140F Jewett Hall, 621-3288
- Kathleen Dexter, Dean of Students: 219 Randal Student Center, 621-3153
- Sheri R. Stevens, Executive Director of Administration: 20C Farm House, 621-3110
- Greg Fahy, Dean of the College of Arts & Sciences: 150 Jewett Hall, 621-3255
- Brenda McAleer, Dean, Professional Studies/Assoc. Provost: 140 Jewett Hall, 621-3483
- Sheri Fraser, Dean of Enrollment Services: 223A Randall Student Center, 621-3390
- Donald Osier, Director of Learning Support Services: 195J Jewett Hall, 621-3066
- Jodi Williams, Faculty Advisor of the Honors Program: 202B Katz Library, 621-3341
- Warren Newton, Director of Student Life & Athletics: 101A Eastport Hall, 262-7815
- Laura Rodas, Coordinator of Community Standards & Mediation: 219 Randal Student Center, 621-3226
- Rob Marden, Assistant Director of Administrative Services: 20D Farm House, 621-3103
- Sandra Tuck, Administrative Specialist: Farm House, 621-3193
- Mary Louis Davitt, UMA Law Association, 213 Lewiston Hall, 262 7974
- Sean Halsey, Security Guard: 128 Randall Student Technology Center, 621-3400
- Leo Lebranche, Administrative Assistant Specialist: Gannett Building, 621-3581
- Rose Pelletier, Coordinator of Student Life: 204 Randall Student Technology Center, 621-3442
- Rose Pelletier Augusta Campus Student Government Association 621-3442
- Jennifer Laney, Staff Associate for Fitness and Athletics, Coach: Women’s Basketball: 175 Fitness Center-Augusta Civic Center, 621-3422
- James Ford, Coach: Men’s Basketball: 204 Randall Student Technology Center, 621-3374
- Tristan Starbird, Co-Ed Golf Coach: 204 Randall Student Technology Center, 621-3374
- Philip Watkins, Campus Crusade for Christ: 195F Jewett Hall, 621-3044
- Student Nursing Association: 235 Randall Student Technology Center , 621 3236
- Chelsea Ray, French Club: 116 Jewett Hall, 621-3487
- Carey Clark, American Holistic Nurses Association: 234 Randall Student Technology Center, 621-3466
- Patrick Decker, Facilities Mainteance Manager: Acadia Hall, 262-7730
- Robert Byram, Security Guard: 124A Bangor Hall, 262 -7777
- Karla Glick, Security Guard: 124A Bangor Hall, 262 -7777
- Nancy Foster, Student American Dental Hygienists Association: 262- 7875
- Mary Louis Davitt, Law Society: 213 Lewiston Hall, 262 7974
- Diane Boone, Business and Finance Club: 225 Belfast Hall, 262 7863
University College at Bath/Brunswick
- Dennis Unger, Director: 12 Sewall Street, Orion Hall, Brunswick, ME, 442 -7736
- Lisa Grundstrom Whitney, Student Services Coordinator: 12 Sewall Street, Orion Hall, Brunswick ME, 442 -7736
University College at Ellsworth
- Lynne Witham, Director, 248 State Street, Suite 1, Ellsworth, ME, 667-3897
- Ann Delaney, Student Services Coordinator: 248 State Street, Suite 1, Ellsworth, ME, 667-3897
University College at Norway/South Paris
- Nikki Abbott, Director, 232 Main Street, South Paris, ME, 743-9322
University College at Saco
- Erica Watson, 4 Scamman St, Suite 18, 282-4111
University College at Rumford
- Nikki Abbott, Director: 13 Brown Street, Mexico, ME, 364-7882
University College at Rockland
- Deborah Meehan, Director: 91 Camden Street, Suite 402, Rockland, ME, 596-6906
All faculty advisers to student organizations and clubs are also considered Campus Security Authorities under the Jeanne Clery Act.
At Augusta, crimes and other emergencies must be reported to the Office of Administrative Services (621-3100 or 1-877-862-1234, extension 3100). UMA does not have a procedure in place for crimes to be reported on a voluntary, confidential basis.
Access to UMA Facilities
The University of Maine at Augusta welcomes the opportunity to makes its facilities available to the University community, guests, and visitors during normal hours of operation. Access at other times will be permitted when advance arrangements are made. UMA does not maintain any campus residences. UMA does not own or control any off-campus buildings or property.
Exterior doors are locked and secured after normal operating hours at all locations. All campus buildings are routinely checked.
Keys to UMA facilities are distributed to University faculty and staff whose job responsibilities require that they have access during times when the buildings might not otherwise be open. When no longer needed, keys must be returned. Lost keys present a significant security problem. In the event keys are lost, a report must be filed immediately with the Vice President for Administration for the Augusta campus, with the Director of Administrative Services for the Bangor campus, and with the appropriate UCOC Director. Persons who find keys should promptly return them to the Office of Administrative Services on the Augusta campus, the Office of Administrative Services on the Bangor campus, or to the appropriate UCOC Director.
Security of UMA Facilities
UMA employs two security guards at the Augusta campus. Their responsibilities include patrolling the campus, assisting with campus emergencies, handling security issues, providing an escort service, and securing campus buildings.
Emergency services can be reached at the Augusta campus by dialing “911” from campus phones. On-campus courtesy phones are located in Jewett Hall, the Katz Library, the Randall Student Center and the UMA section of the Augusta Civic Center. Emergency 911 stations are located throughout the Augusta campus. When the button is pushed on a station, a blue light flashes at the top of the station and a call is automatically placed to the local 911 Dispatcher. A prerecorded message indicating the location of the call is delivered and the person needing emergency assistance is able to speak directly to the Dispatcher. Exterior lighting in parking lots and along walkways is routinely checked to ensure that all lights are in working order.
UMA employs two security guards at the Bangor campus. Their responsibilities include patrolling the campus, assisting with campus emergencies, handling security issues, providing an escort service, and securing campus buildings.
At the University of Maine at Augusta – Bangor Campus, emergency services can be reached by dialing “911.” On-campus courtesy phones are located in Eastport Hall, Belfast Hall, and the College Center. Emergency 911 stations are located throughout the Bangor campus. When the button is pushed on a station, a blue light flashes at the top of the station and a call is automatically placed to the local 911 dispatcher. A prerecorded message indicating the location of the call is delivered and the person needing emergency assistance is able to speak directly to the dispatcher. Exterior lighting in parking lots and along walkways is routinely checked to ensure that all lights are in working order.
University College Outreach Centers
Emergency services can be reached at each of the University College outreach centers by dialing “911.” Exterior lighting in parking lots and along walkways is routinely checked to ensure that all lights are in working order. The local police department at each location makes routine patrols through parking lots after dark.
Timely Reporting of Crime to the University Community
In an effort to protect the safety of University students, faculty, staff and visitors, UMA makes timely reports to the campus community of crimes and other emergencies considered to be a threat to the community. The decision to take this action is made by the appropriate University administrator. Notification occurs when a criminal action is reported that poses a potential threat and it is determined that such notification will aid in the prevention of similar occurrences.
The UMA Alerts system allows faculty, staff, and students to receive timely information regarding weather closures and any serious campus emergency via e-mail and/or cell phone text message. The UMA web site (www.uma.edu) posts notices of emergencies. Reports are also made using any or all of the following communication methods: verbal communication, radio and TV announcements, press releases, posted notices, class announcements, articles in newsletters, Electronic message board notifications and electronic mail.
Testing of the Emergency Notification and Timely Warning process.
The University of Maine at Augusta tests the Emergency Notification and Timely Warning process annually. The test may be announced or unannounced. The testing will be proceeded by a reminder to the campus community of the UMA Alerts system, Building Evacuation and Shelter In Place procedures. The Annual Crime Report may act as this reminder.
- On Wednesday, Feb 27th 2013 at 10:30am an unannounced test of the Emergency Notification and Timely warning systems was conducted. The test was to determine the response time of the UMA Alerts system. The test tracked through the following steps; Initial notification, Verification of the incident, Determining which campus to send the alert to, Content of the message, Administration sending the UMA-Alert, and when the Alert was relayed via Text, Email, and electronic message boards.
“Evacuation” means leaving the location of the hazard. This may involve exiting a room or building, or leaving campus, depending on the nature of the emergency. Evacuation maps are posted in each campus room and supervisors are responsible for informing employees of the evacuation plan for the building. Students are encouraged to familiarize themselves with the evacuation plan posted in each classroom.
In the event of an emergency, these procedures should be followed when evacuating the building. Be aware of all the marked exits from your area and building. An emergency evacuation plan showing the building floor plan and how to get out is posted in all occupied spaces.
- Remain calm.
- Close doors and windows in your area as you exit, if safe to do so.
- Assist those with special needs to areas of refuge (i.e. stairwell landings) and close the fire door. Ask for their name.
- Walk quickly to the nearest marked exit and advise others to do the same. Do not use the elevators.
- Proceed to the designated regrouping area.
- Report the name and location of individuals waiting for assistance to Fire/Police/Security officials.
- Do not reenter the building.
- Keep all walkways and roadways clear for emergency vehicles.
Augusta Regrouping Areas
|Jewett Hall||Bennett D. Katz Library Lobby|
|Bennett D. Katz Library||Jewett Hall Auditorium|
|Michael Klahr Center||Jewett Hall Auditorium|
|Randall Student Center||Bennett D. Katz Library Lobby|
|Fine Arts Building||Jewett Hall Auditorium|
|Arts Building||Jewett Hall Auditorium|
|Modular Bldg I and II||Jewett Hall Auditorium|
|Augusta Civic Center||Farmhouse|
|Ceramics Studio (Pottery Shop)||Farmhouse|
|Handley Hall (formerly Gannett Building)||Rhines Hill Parking Lot|
Bangor Regrouping Areas
|Acadia Hall||College Center Lobby|
|College Center||Eastport Hall Huskins Lounge|
|Eastport Hall||Belfast Hall Nottage Library|
|Lewiston Hall||Belfast Hall Nottage Library|
|Lincoln Hall||Camden Hall|
|Bangor Hall||Fitness Center|
|Camden Hall||Fitness Center|
|Fitness Center||Belfast Hall Nottage Library|
“Shelter in Place” means going to and remaining in a building, away from the threat. The Shelter in Place notification could be used in situations such as a Hazardous materials spill near or on Campus, or an active shooter on campus.
If directed to shelter in place:
- If outdoors, go inside and into a room.
- Close and lock the door (if possible).
- Close and lock all windows.
- Stay out of window and door openings.
- Turn off fans/air conditioners.
- Remain calm and quiet.
- Do not unlock doors or windows and do not exit, until directed by a public safety officer or university official.
Law Enforcement Authority and Inter-agency Relationships
The University of Maine at Augusta does not maintain a campus law enforcement office at any of its locations. The UMA security guards do not have law enforcement authority. The University maintains a working relationship with the public safety departments in communities where its campuses are located. The appropriate University administrator reports criminal activity and campus emergencies to the local public safety department. Campus personnel assist public safety officers who respond to emergencies on any campus and when officers are investigating crimes on or near any campus.
All members of the University community are encouraged to report unsafe and/or potentially hazardous conditions. Employees are reminded periodically that all accidents and incidents are to be reported to the administration immediately. These reminders are delivered electronically through UMA’s Message of the Day. An annual letter from the University President is delivered to all employees reminding them of their reporting responsibility. A copy of the Accident/Incident Report form is an enclosure in the President’s letter.
The information found in the UMA Health and Safety Manual requires employees to report crimes and other emergencies. This manual is reviewed and updated every year. This manual is found on the UMA web site and in the UMA Directory. The UMA Student Handbook encourages students to report crimes and other emergency situations and provides reporting procedures for students. General safety and security information is also found in the Student Handbook and the UMA Directory.
All new employees are informed of the Jeanne Clery Act and of their reporting responsibilities under the Act. The Office of Administrative Services holds an annual training session for all student employees and their University supervisors. This training covers reporting procedures and names and phone numbers for use to report an emergency or safety concern.
Alcohol and Drug Abuse
The University of Maine at Augusta complies with all state and federal laws pertaining to both the possession and consumption of alcoholic beverages and the possession and use of illegal drugs. In compliance with the Drug Free Workplace Act, the University publishes and distributes annually a booklet that informs all employees of UMA’s substance abuse policy, sanctions for violations of the policy, and state and federal alcohol and drug laws, offenses and sanctions. Policies and procedures regarding Alcohol and Drug Abuse are available for students in the Student Handbook and can by following the link below.
UNIVERSITY POLICY ON ALCOHOL AND ILLEGAL DRUGS
University policy recognizes that substance abuse is a complex problem that is not easily resolved solely by personal effort and may require professional assistance and/or treatment. Accordingly, each campus and System-wide Services have designated an individual to assist employees and students who seek referral for assistance with a substance-abuse problem. Students, faculty, and staff members with substance-abuse problems are encouraged to take advantage of available diagnostic, referral, counseling, and prevention services. However, employees and students availing themselves of these services will not be granted special privileges and exemptions from standard personnel practices applicable to job performance requirements and from standard academic and student conduct requirements. The University will not excuse acts of misconduct committed by employees and students whose judgment is impaired due to substance abuse.
The sale, possession, and use of alcohol on campuses of the University of Maine System must comply with the laws of the state of Maine and with local campus regulations and procedures. The acquisition, possession, transportation, and consumption of alcohol by anyone under 21 years of age is prohibited by University policy.
Alcohol may be possessed or consumed on University property only by persons 21 years of age or older in their rooms or in appropriately licensed and/or approved campus facilities. Persons are expected to assume responsibility for their own behavior while drinking and must understand that being under the influence of alcohol in no way lessens their accountability to the University community.
The possession, use, manufacture, dispensing or distribution of illegal drugs (heroin, cocaine, marijuana, LSD, steroids, etc.) is prohibited at any time on University property and as part of any University activities. “Illegal drugs” does not mean the use of drugs under a valid prescription. Employees and students known to use, possess, manufacture, dispense, or distribute illegal drugs are liable to public law-enforcement actions and University disciplinary actions.
Employees and students who violate the University’s policy will be subject to disciplinary action by the University. The severity of the imposed sanctions will be appropriate to the violation; possible sanctions include suspension, probation, dismissal, restitution, official censure or reprimand, referral for prosecution, participation in a rehabilitation program, and other actions the University deems appropriate.
Special Rules That Apply to Employees and Students Under The Drug Free Workplace Act
In November of 1988, the United States Congress enacted the Anti-Drug Abuse Act which contains a section called the “Drug Free Workplace Act of 1988.” This section requires organizations receiving federal grants and contracts to ensure that their workplaces are free from illegal use, possession, manufacture, dispensation, or distribution of controlled substances.
The law requires employers who receive federal funds to:
- notify employees that drug abuse is prohibited in the workplace,
- establish a drug-free awareness program,
- require each employee to notify the University of any criminal drug conviction for violations occurring in the workplace, and
- impose sanctions or remedial actions for convicted employees.
As a result of the Anti-Drug Abuse Act of 1988, a court of law may suspend or terminate an individual’s eligibility for federal benefits, including student financial assistance, if that individual is convicted of certain drug offenses.
As a University employee, the Drug Free Workplace Act requires you to notify your supervisor (for example, Department Director or Principal Investigator) if you are convicted of any workplace-related criminal drug violation. You must notify your supervisor within five calendar days after the conviction. Failure to report a conviction may be grounds for dismissal.
The University must report in writing to the contracting or granting agency within 10 calendar days of receiving notice of the conviction.
Violations of the Drug Free Workplace Act can result in:
- disciplinary action, including dismissal
- suspension of payments under the grant
- suspension or termination of the grant
- suspension or debarment of the grantee
Maine has a medical marijuana law that permits medical use and possession of marijuana under certain circumstances. However, permitting employees or students to use or possess marijuana for medical purposes on campus would violate the federal Drug Free Workplace Act. Consequently, medical use or possession of marijuana on campus is prohibited. Employees and students who are under the influence of medical marijuana are not exempt from normal conduct and job performance standards.
Sexual Assault Prevention Education
Educational efforts to promote the awareness of rape, acquaintance rape, and other forcible and non-forcible sex offenses include the following initiatives:
- Educational activities include informational displays and brochures, bulletin boards, and reporting information.
- Information for related community agencies are available in display racks and posted on bulletin boards.
- UMA offers courses such as HUS 233, a 3-credit course, that presents the experience of incest/sexual abuse from the perspective of survivors, perpetrators, and others involved. Treatment techniques and community responses involving both survivors and perpetrators are viewed within the context of various modalities.
If a sex offense occurs, students are encouraged to talk to someone immediately, such as a counselor on campus, a local rape crisis center/hotline, or the Title IX Coordinator or Deputy. In the case of a sexual assault, students are encouraged to go to the local emergency room immediately following the sexual assault, where the evidence-gathering necessary to pursue action through the court system can be obtained.
Students are encouraged to report unwanted sexual attention or activity to appropriate local law enforcement authorities, to the campus conduct officer, or the Title IX Coordinator or Deputy. Students are notified that any report of sexual assault, whether confidential or not, will be counted in the data the college publishes annually regarding campus crime statistics. Published crime statistics do not identify the parties. Disclosures made to a licensed campus counselor are exempt from the reporting procedures. However, counselors will inform students of their reporting options as appropriate.
Students are notified of campus counseling services via the Student Handbook, college catalog, university web site, and at New Student Orientation programs. Information regarding off-campus services is provided at the counseling offices, distributed through display racks on campus and posted on campus bulletin boards. They are notified of the contact information of the Title IX Coordinator through the Student Handbook, college catalog, university web site, and informational brochures.
Assistance and options will be made available to victims who request a change in academic arrangements after an alleged incident of sexual assault, if such changes are reasonably available. This request must be made to the Dean of Students.
Procedures for campus disciplinary action in cases of an alleged sex offense are listed in the University of Maine System Student Conduct Code. Sanctions the institution may impose following a final determination of institutional disciplinary proceeding for sex offenses are listed in the University of Maine System Student Conduct Code.
More information can be located at the following sites:
Sexual Assault, Sexual Misconduct, and Stalking Related Information
Location of Sex Offenders Registry
In accordance with the Violent Crime Control and Law Enforcement Act of 1994, information concerning registered sex offenders may be obtained at:
Maine State Police, Bureau of Identification
Sex Offender Registry