Google Workspace

Below are resources to help you learn how to use Google applications and communication platforms.

First things first – Activate your UMS ID -Email

Activate your UMS ID for access to the UMA Portal, E-mail, and Google Apps. Once signed in, please use and learn about the google workspace below.

Learn Google Drive

Google Workspace: Drive

Organize, manage, and share files, using folders, in Google Drive.

Drive is integrated with Brightspace, Gmail, Rooms, Chat, and more.

Be sure to use your @maine.edu account to access your university Google apps. Web (drive.google.com), Android, or iOS

Google Drive Cheat Sheet

Learn Google Docs

Google Workspace: Docs

Use Docs to create documents for term papers, resumes, general notes, or even to write your own book.

Docs is automatically integrated to all other google apps and can be saved directly into your drive for organization.

Google Docs Cheat Sheet

Learn Google Slides

Google Workspace: Slides

Use presentation themes, text, and transitions to show gathered data or formal information for classes and business use.

Google Slides Cheat Sheet

Learn Google Sheets

Google Workspace: Sheets

Keep track of finances, collect numerical information, and organize spreadsheets for projects all in the same place.

Google Sheets Cheat Sheet

Communication channels in the integrated Gmail experience

Quickly choose the right communication channel for any task—and stay in control across everything that demands your attention—all from within Gmail.

Learn Gmail

Google Workspace: Gmail

Learn the basic components of Gmail to help you send and receive emails.

Top 10 things to know about the integrated Gmail experience.

When to use Email

Formal and Structured

Share detailed information.
Use error-free grammatically correct writing.
Use schedule send to send email later.
Get responses when it’s convenient for recipients (asynchronous communication).
Send documents and other files as attachments.

Learn Google Chat

Google Workspace: Google Chats

Use Google Chat to communicate with your team, customers, or business partners.

Use Chat in Gmail for one-on-one or informal group conversations.

When to use Chat

Informal and Fast

Send quick text messages to one or more people.
Group size—Usually very small. 5 people or fewer.
Fast-moving, text-based conversation.
Longevity—Short. Conversations are quick and to the point.
Interactivity—Low. Typically minimal discussion.
Moderation—None.
Privacy—Only open to people you add when you start the chat.

Other Resources